Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Interim Democratic Services Manager

Items
No. Item

1.

Declarations of Interest (17:32)

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

 

2.

Minutes (17:32) pdf icon PDF 252 KB

To approve and sign the minutes of the Executive meeting held on 6 October 2022.

3.

Public Participation (17:32)

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

 

Please note that our registration deadlines are set at 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Friday, 18 November 2022.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

4.

Forward Plan (18:13) pdf icon PDF 116 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

5.

10 Year Strategies (18:14) pdf icon PDF 611 KB

The Chief Operating Officer to present a report which details the development of a 10-year Strategy and Policy framework comprising the Climate Change, Economic and Health and Wellbeing 10 year strategies and the emerging 10 year City Plan, and asks Executive to recommend that Council adopt the framework.

 

Note: Annexes B, C and D to the above report have not been included in the printed or PDF agenda pack, but are available to view alongside the agenda online.

 

Additional documents:

Decision:

[See also Item 16]

 

Resolved:  (i)      That the strategy and policy framework, showing how different related strategies, policies and plans will deliver the ambitious goals articulated in the 10 year strategies, be noted.

 

                   (ii)      That the recommendations of the Climate Emergency Policy & Scrutiny Committee be approved.

 

                   (iii)     That the Climate Change Action Plan be approved.

 

                   (iv)    That the establishment of the Economic Partnership be approved.

 

                   (v)     That the 10 year strategies implementation plan be endorsed.

 

Reason:     To engage partners, city leaders, businesses, stakeholders and residents to work together on key agreed priority areas that aim to actively improve the quality of life for all York’s residents.

                  

6.

Addressing the Cost of Living Crisis in York (18:50) pdf icon PDF 1 MB

The Director of Customer & Communities to present a report which provides an overview of the current position regarding the national cost of living crisis locally in York, focusing on the impact on the Council, programmes being undertaken and key activities to tackle the impacts of the crisis, and including an update on the citywide York Cost of Living Summit held on 31 October 2022.

Additional documents:

Decision:

Resolved:  That the following be noted:

a)    The context and overview of current impacts of the Cost of Living Crisis in York;

b)    The actions being undertaken by the council and its partners in response;

c)    The key activities and outputs from the Cost of Living Summit and next steps; and

d)    The challenges facing local government in setting budgets for 2023/24.

 

Reason:     To ensure Members have full information on the wide impacts of the crisis, both long and short term, and what activity is being undertaken to understand challenges and provide residents with practical support, information, advice and guidance across all city partnerships.

 

 

7.

Pavement Café Licence Update (19:07) pdf icon PDF 519 KB

The Director of Transport, Environment & Planning to present a report which proposes changes to City of York Council’s pavement café licensing guidance and process, following the completion of a review of the current licensing guidance, as approved by Executive on 28 July 2022.

Additional documents:

Decision:

[See also Item 17]

 

Resolved:  (i)      That the Access Consultants’ work in Pavement Café Licenses contained in Annex A be noted.

 

Reason:     This is the context for the proposed changes to the way in which pavement cafés will be licensed.

 

                   (ii)      That approval be given to provide information about pavement cafés on the council’s website, for users who want to plan in advance.         

 

Reason:     This is the context for the proposed changes to the way in which pavement cafés will be licensed.

 

                   (iii)     That a regular panel be set up for York groups and communities to provide feedback on their lived experience of pavement cafés in York.

 

Reason:     To enable groups and communities to provide feedback in a suitable format and timescales (as the consultation process under the Business and Planning Act is very short) and to enable lived experience to inform licence reviews or enforcement action where required.

 

 

 

 

 

8.

Active Travel Programme - Programme Revision and Contract Award (19:40) pdf icon PDF 285 KB

The Director of Environment, Transport & Planning and the Chief Finance Officer to present a report which details work to be implemented in Phase 1 of the Active Travel Programme of projects to improve York’s walking and cycling infrastructure, along with schemes that will be priorities for future funding bids, and seeks approval for the proposed programme and for the award of a contract relating to a number of schemes within it. 

 

Additional documents:

Decision:

Resolved:  (i)      That the revision to the Active Travel Programme proposed in Option 1 in the report, with the prioritisation of Phase 1 projects as set out in Annex 2, be approved.

 

Reason:     To ensure that the Active Travel Programme is affordable, achievable and effective.

 

                   (ii)      That approval be given to award the contract for Principal Designer services relating to a number of schemes on the Active Travel Programme, and that authority be delegated to the Director of Environment, Transport and Planning and the Chief Finance Officer, in consultation with the Director of Governance or his delegated officers, to take such steps as are necessary to award and enter into the resulting contracts (Option 3).

 

Reason:     To enable progress to be made on the ‘City Centre North South Cycle Route’ and ‘University East-West Campus Link’ schemes.

 

 

 

9.

Recommissioning of Alcohol & Drug Treatment and Recovery Services in York (19:57) pdf icon PDF 400 KB

The Director of Public Health to present a report which seeks authority to approach the market for the tendering of an adult and young people’s alcohol and illicit drug misuse service, delivering evidence-based harm reduction, treatment and recovery services to the population of York.

Decision:

Resolved:  (i)      That officers within City of York Council be authorised to tender a new contract for the provision of alcohol and drug services.

 

                   (ii)      That the Director of Public Health, in consultation with the Executive Member for Adult Social Care & Public Health and the Director of Governance, be authorised to accept the bid for this contract which scores highest on the evaluation criteria, and to award and sign the contract.

 

Reason:     To enable substance misuse treatment and recovery services to be available to York residents that are value for money and responsive to local need.

 

10.

Occupational Health and Day One Absence Management Provision (20:07) pdf icon PDF 291 KB

The Chief Operating Officer to  present a report which seeks permission to re-procure an Occupational Health and Day One Absence Management Service for the Council, key in ensuring employees are able to fulfil their duties safely with their health and wellbeing supported.

Additional documents:

Decision:

Resolved:  (i)      That approval be given to procure an occupational health and day one provision effective from May 2023.

 

                   (ii)      That authority be delegated to the Chief Operating Officer to select the appropriate procurement route and award the contract to the successful bidder.

 

                   (iii)     That the future procurement of a contract of this nature be considered as ‘routine’, on the basis that it is a re-procurement of existing arrangements.

 

Reason:     To ensure that managers continue to be provided with the tools to facilitate proactive absence management and that professional occupational health advice is available at the earliest opportunity, with the supplier able to work with the Council to develop solutions to keep employees with health issues at work and safe.

       

 

 

11.

SEND Capital Plan, 2023-25 (20:10) pdf icon PDF 325 KB

The Assistant Director, Education & Skills, to present a report which provides details of the 2023-25 plan for capital schemes to improve the sufficiency of provision for children and young people with special educational needs and/or disabilities (SEND), and seeks approval for the schemes outlined in the plan.

Additional documents:

Decision:

Resolved:  That the schemes outlined in the SEND Capital Plan, 2023-25 be approved. 

 

Reason:     To ensure that the sufficiency of suitable school places for children and young people with SEND has been addressed, reducing the need for out of city provision and meeting parental preferences.

12.

2022/23 Finance and Performance Monitor 2 (20:15) pdf icon PDF 285 KB

The Chief Operating Officer to present a report which presents details of the council’s overall finance and performance position for the period 1 April 2022 to 30 September 2022, together with an overview of any emerging issues.

Additional documents:

Decision:

Resolved:  That the finance and performance information, and the actions needed to manage the financial position, be noted.

 

Reason:     To ensure expenditure is kept within the approved budget.

 

13.

Capital Programme - Monitor 2 2022/23 (20:26) pdf icon PDF 390 KB

The Chief Finance Officer to present a report which sets out the projected outturn position for of the council’s capital programme for 2022/23, including any under/over spends and adjustments, along with requests to re-profile budgets to/from current and future years.

Additional documents:

Decision:

[See also Item 18]

 

Resolved:  (i)      That the 2022/23 revised budget of £154.557m, as set out in Table 1 at paragraph 19 of the report, be noted.

 

                   (ii)      That the restated capital programme for 2022/23 – 2026/27, as set out in Table 2 at paragraph 72, be noted.

 

                   (iii)     That the proposed mechanism for dealing with inflationary increases in the programme, as set out in paragraphs 3 – 15, be noted.

 

                   (iv)    That the schemes fully funded by UK Shared Prosperity Fund and Ruarla Prosperity Fund of £1.3m be introduced into the capital programme, subject to funding allocation being confirmed.

 

Reason:     To enable the effective management and monitoring of the Council’s capital programme.

14.

Treasury Management Mid-Year Review and Prudential Indicators 2022/23 (20:35) pdf icon PDF 684 KB

The Chief Finance Officer to present a report which provides an update on Treasury Management activity for the period 1 April  to 30 September 2022.

Additional documents:

Decision:

Resolved:  (i)      That the Treasury Management activities to date in 2022/23 be noted.

 

                   (ii)      That the Prudential Indicators set out in Annex A, and the compliance with all indicators, be noted.

 

Reason:     in accordance with the Local Government Act 2003 (revised), and to ensure the continued performance of the Council’s Treasury Management function.

15.

Lord Mayoralty 2023/24 (20:40) pdf icon PDF 189 KB

The Director of Governance to present a report which asks Executive to consider the points system for the annual nomination of the Lord Mayor of York and confirm the qualification of the group with the most points to nominate the Lord Mayor for the next municipal year.

Decision:

Resolved:  That the Liberal Democrat Group be invited to accept the nomination for Lord Mayor for 2023/24, in line with the accumulated points system set out in paragraphs 3-6 of the report.

 

Reason:     To ensure that the Council uses an appropriate method to nominate Lord Mayors for Office.

 

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