Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

The Executive Leader was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that he may have in the business on the agenda.  None were declared.

To approve and sign the minutes of the Decision Session held on 22 February 2016.

Resolved:  That the minutes of the Decision Session held on 22 February 2016 be approved and signed as a correct record.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Leader’s remit can do so.  The deadline for registering is 5:00 pm on Friday 11 March 2016.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

It was reported that there were no registrations to speak at the meeting under the council’s Public Participation Scheme.

This report presents an application by Osbaldwick Parish Council to list the Derwent Arms Public House, Osbaldwick as an Asset of Community Value.

Resolved:  That the application to list the Derwent Arms Public

House as an Asset of Community Value (ACV) be approved.

Reasons:   (i)      As the criteria had been met for the reasons set

                             out in the report.

(ii)      To ensure the Council meets its legislative requirements of the Localism Act 2011 and promotes community access to community facilities.

The Executive Leader considered a report that presented an application by Osbaldwick Parish Council to list The Derwent Arms Public House, 39 Osbaldwick Village, Osbaldwick as an Asset of Community Value (ACV).  The Executive Leader had previously given his approval for the public house to be included on the list of Assets of Community Value but, due to an administrative error, it was necessary for the application to be represented for approval.

Resolved:  That the application to list the Derwent Arms Public

House as an Asset of Community Value (ACV) be approved.

Reasons:   (i)      As the criteria had been met for the reasons set

                             out in the report.

(ii)      To ensure the Council meets its legislative requirements of the Localism Act 2011 and promotes community access to community facilities.

This report sets out details of two applications to lift restrictive covenants of office sites on Clifton Moor for low-cost residential development.

Resolved:  That the request to remove following restrictive covenants be approved:

·        Endeavour House, George Cayley Drive (for a capital sum of £13,500)

·        ADVA building, Clifton Technology Centre, Kettlestring Lane (for a capital sum of £44,262)

Reason:     To enable the provision of apartments at reasonable cost in an area of surplus office accommodation.

The Executive Leader considered a report which set out details of two applications to lift restrictive covenants of office sites on Clifton Moor for low-cost residential development.  The application was in accordance with the Asset Management Policy on lifting restrictive covenants on Clifton Moor and capital receipts had been agreed in accordance with the policy.

The Executive Leader considered the options open to him, as detailed in paragraphs 14 and 15 of the report.

Resolved:  That the request to remove following restrictive covenants be approved:

·        Endeavour House, George Cayley Drive (for a capital sum of £13,500)

·        ADVA building, Clifton Technology Centre, Kettlestring Lane (for a capital sum of £44,262)

Reason:     To enable the provision of apartments at reasonable cost in an area of surplus office accommodation.

This report is submitted in response to the Public Interest Report issued by the council’s external auditor on 26 February 2016.  The Executive Leader is asked to give consideration to retrospectively authorising the payments that were made to two directors of CYC Trading Company who were additionally employed by City of York Council [report to follow].

This item has been included on the agenda as an urgent item as there is an expectation from the auditors that the matters within a Public Interest Report are dealt with within 30 days of issue of the report.

An item had been included on the agenda under urgent business in response to the Public Interest Report issued by the council’s external auditor on 26 February 2016 (www.york.gov.uk/MazarsReport).

The item had requested that the Executive Leader gave consideration to retrospectively authorising the payments that were made to two directors of CYC Trading Company who were additionally employed by City of York Council. 

The Executive Leader stated that he felt that this matter should be referred to the Executive for consideration and hence the decision would be made after the Public Interest Report had been  discussed at the next Full Council meeting.

Resolved:  That this item be referred to the Executive for consideration.

Reason:     It was the Executive Leader’s view that this matter was one which should be considered by the Executive.