Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

The Executive Member was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that he may have in respect of business on the agenda.  No additional interests were declared.

To approve and sign the minutes of the Decision Session held on 12 September 2016.

Resolved: That the minutes of the Decision Session held on 12 September 2016 be approved and signed as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Tuesday 22 November 2016 at

5.00 pm.

Members of the public may register to speak on:-

·        an item on the agenda

·        an issue within the Executive Member’s remit;

Filming, Recording or Webcasting Meetings

Please note this meeting will be filmed and webcast and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at: http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report sets out details of three applications to lift the restrictive covenants of office sites on Clifton Moor to allow low-cost residential development.  The applications are in accordance with the Asset Management Policy on lifting restrictive covenants on Clifton Moor and capital receipts have been agreed in accordance with the policy.

Resolved:  That the request to restrictive covenants on the following be approved:

·        Units 4 and 9, Marsden Park, James Nicholson Link for a capital sum of £9,200 for each application

·        Buildmark House, George Cayley Drive for a capital sum of £45,000.

Reason:     To enable the provision of apartments at reasonable cost in an area of surplus office accommodation.

The Executive Member considered a report which set out details of three applications to lift the restrictive covenants of office sites on Clifton Moor to allow low-cost residential development.  The applications were in accordance with the Asset Management Policy on lifting restrictive covenants on Clifton Moor and capital receipts had been agreed in accordance with the policy.

The Executive Member stated that he was pleased to approve the lifting of the restrictive covenants as detailed in the report.

Resolved:  That the request to restrictive covenants on the following be approved¹:

·        Units 4 and 9, Marsden Park, James Nicholson Link for a capital sum of £9,200 for each application

·        Buildmark House, George Cayley Drive for a capital sum of £45,000.

Reason:     To enable the provision of apartments at reasonable cost in an area of surplus office accommodation.

At their meeting on 29 September 2016, the Executive considered and approved arrangements for the new Shareholder Committee but referred the detailed division of responsibilities for future consideration by the Executive Member.  The Executive Member is asked to support the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and officers, as set out in the annex to the report.

Resolved:  That the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and officers, as set out in the annex to the report, be approved.

Reason:     To ensure proper governance of Council companies.

The Executive Member considered a report on decision making responsibilities for council owned companies.

At their meeting on 29 September 2016, the Executive had considered and approved arrangements for the new Shareholder Committee but referred the detailed division of responsibilities for further consideration by the Executive Member.

The Executive Member was asked to support the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and officers, as set out the annex to the report.

The Executive Member stated that there had been minor modifications to the terms of delegation since these had been considered by the Executive, and these had been reflected in the annex to the report

Resolved:  That the proposed division of decision making responsibilities between the Executive, the Shareholder Committee and officers, as set out in the annex to the report, be approved¹.

Reason:     To ensure proper governance of Council companies.