Agenda and minutes

Venue: St George's Methodist Church, Millfield Lane

Contact: Claire Taylor  Community Involvement Officer

No. Item


6.30pm Drop In

Meet and talk to:


·         Cllr’s Barnes, Levene and Shepherd

·         Claire Taylor, CYC Community Involvement Officer

·         Partners and groups working in the ward


Residents had an opportunity to speak to Cllrs’ Barnes, Levene & Shepherd, Claire Taylor, Mary Bailey and local community groups working in the ward.


7pm Formal Meeting - Welcome and Introductions


Cllr Barnes welcomed everyone to the meeting on behalf of the ward councillors, also welcoming them as newly elected councillors for the ward.


Neighbourhood working and ward budgets

Hear more about the ward budget of £48,013 and how it can be used to meet local needs.


Cllr Levene said that since the election the new administration has re-introduced the ward committee system way of working. This is comprised of three parts, the ward committee, being the residents here tonight, who will feed into the work the councillors do by letting them know what issues are important and what the ward priorities are; the ward team, and the devolved ward budgets.


The ward budget comprises of:


Pride in York fund                £6329 in 1st year, £12,658 thereafter

One off Pride in York fund£11,660

Community care fund         £4747          

Annual ward budget                        £9494

Highways                              £15,823


The ward are also being asked to identify savings from the grounds maintenance budget  in the ward - £8,675 in 2016/17 and £5,597 in 2017/18.


The Pride in York Funding this year also includes a one-off fund. This enables wards to commission projects and initiatives that improve the local environment. This funding can also be used to ‘top-up’ the grounds maintenance budget if that is what residents want.

Cllr Levene said that the community care fund  is not a lot of money and can be used to support the prevention or delay of people needing to access formal care packages, such as supporting social activities etc. 

The highways maintenance fund is for specific identified lighting and road/pavement/cycleways repairs or improvements in the ward. Residents are asked to use their local knowledge to identify these needs. Again the limited amount of this fund was noted. Cllr Levene said that this funding can be saved and used in future years.

Q. Are the various council officers supporting this work with advice etc. so that the funding can be used wisely?

A. yes, support will be available, but the views of residents will hopefully lead the decisions.


Residents were asked to sit in two groups with councillors and a CYC officer so that the funding can be discussed.


Views/concerns/issues included:


·         A resident wondered if this meeting could be held at the university in future to attract students.

·         That the pavement outside the Hull Road shops needed repair.

·         For more community events to be held in the park.

·         More student engagement.

·         Restrictions on the letting of housing.

·         Separated recycling bins, particularly around shops.

·         The need for new paving on the footpath on Tang Hall Lane and Hull Road.

·         Toy library.

·         Community cafe.

·         Meetings to be held in the pub to attract more people?

·         Debris and soil from Derwenthorpe development on Hull Road.

·         Weeds in Tang Hall, especially next to Derwenthorpe

·         Contrast between the two sides of Field Lane, 1 is pristine, the other isn’t

·         Pavements need re-surfacing in Badger Hill, especially the north side of Yarburgh Way

·         Hull Road – section of footpath between Green Dykes Lane and Tang Hall Lane – lots of leaves which never get cleared

·         The seat in Badger Hill play area has been removed, can it be replaced?

·         Badger Hill play area equipment is looking old and tired

·         Gully/drainage cleaning is a priority

·         Litter bins needed on Field Lane near the bus  ...  view the full minutes text for item 3.


Planning Panel update and selection

An update on planning panel activity over the last year and re-selection of the panel.


                      Jon Coulson, member of the  planning panel updated on the role of the panel, who scrutinise all planning applications in the ward. Their comments  are then included when applications go to the planning committee. The Panel meet every three weeks.

                        Jon said that looking at houses of multiple occupation take up a lot of the work, but noted that there is less than there used to be. Cllr Levene echoed this, noting the new student accommodations across the city which is a good idea.

                        The current panel members who have confirmed they wish to be re-selected are John Cossham, Jenny Taylor, Anne Coulson, Jon Coulson and Vicky Gladders.  If any other Hull Road ward resident would like to join the panel, please get in touch with Claire Taylor on 01904 551810 or



Have your say

An opportunity to raise issues of local interest and concern.


Q. Hull Road is one of the main entries into the city and it is a mess. What do tourists think?

A. This will be looked at.

Q. Is the introduction of LED lighting a change in policy?

A. Yes, eventually all street lamps will be LED, being both cheaper and a better quality of light.

A. The voluntary registration for people with houses of multiple occupations does not work; an enforced system needs to happen so that the properties are looked after properly.

A. Councillors agreed that this would be better.



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