Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which he had in the business on the agenda. No additional interests were declared.

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is 5pm on Friday 11 August 2017. 

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast, or recorded, and that includes any registered public speakers, who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts, or if recorded, this will be uploaded to the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

To approve and sign the minutes of the Decision Session held on 17 July 2017.

Resolved:                     That the minutes of the Decision Session – Executive Member for Housing & Safer Neighbourhoods held on 17 July 2017 be approved and then signed by the Executive Member as a correct record.

The Executive Member is asked to approve the proposed option to harmonise the service charge for current and new tenants at Glen Lodge over a phased period. This will ensure that the service charge model is fair and sustainable, whilst reducing the risk of financial hardship to affected tenants.

Resolved: That;

                             i.        The revised charge be applied to all new lettings from 1st September, including current tenants who choose to transfer to a different property in Glen Lodge. 

                            ii.        Existing tenants be consulted on a new service charge in line with the annual rent increase in April 2018. Tenants who are directly financially affected and may experience hardship will have this mitigated, so that their service charge will increase by £8 to the weekly service charge each year until they are paying the full rate.

                           iii.        The final staffing model for intensive housing management be phased in line with the changing demographics of tenants.

Reason:

                             i.        This approach will ensure the council are able to charge for the cost of services as properties are re-let and ensure that the service model is both equitable and financially sustainable for the future. Current tenants who do not qualify for Housing Benefit will be directly affected by the increase in charge, however phasing this from the rent increase in over a period of around 10 years from April 2018 will allow customers sufficient time to prepare for the increase, and reduce or eliminate the risk of financial hardship or distress. The Intensive Housing Management staffing in Glen Lodge will be increased in line with the increase in customer need as properties are re-let to customers with a higher level of need.

                            ii.        Harmonising the service charge and staffing levels at the same rate allow the staffing to be increased at a pace to ensure customers are appropriately supported, without incurring a financial deficit to the council.

The Executive Member was asked to approve the proposed option to harmonise the service charge for current and new tenants at Glen Lodge over a phased period. The Supported Housing Manager outlined the options and recommendations to the Executive Member and she advised that the proposed option  would ensure that the service charge model was fair and sustainable, whilst reducing the risk of financial hardship to affected tenants.

In regard to consultation, the Supported Housing Manager confirmed that conversations had begun with the tenants affected by the proposed changes.

The Executive Member welcomed the proposals and asked what the projected growth was for sheltered housing with extra care. The Assistant Director Housing and Neighbourhood Safety reported that the number of elderly residents over the age of 75 in York was expected to increase by 50% by 2030. He explained the number of places available and the shortfall of available places in future years, noting that there continued to be a need for this type of accommodation.

The Executive Member asked how much cheaper the sheltered housing with extra care was compared to the costs for residential care. The Assistant Director of Housing and Neighbourhood Safety explained that the weekly cost for Glen Lodge was £208, compared to £544 for a council care home with dementia support.

In response to a question from the Executive Member it was clarified that the £8 increase in the residents service charge at Glen Lodge was to fund the increase in staffing levels.

The Executive Leader commended the Officers for delivering their work and it was

Resolved: That;

                             i.        The revised charge be applied to all new lettings from 1st September, including current tenants who choose to transfer to a different property in Glen Lodge. 

                            ii.        Existing tenants be consulted on a new service charge in line with the annual rent increase in April 2018. Tenants who are directly financially affected and may experience hardship will have this mitigated, so that their service charge will increase by £8 to the weekly service charge each year until they are paying the full rate.

                           iii.        The final staffing model for intensive housing management be phased in line with the changing demographics of tenants.

Reasons:

                             i.        This approach will ensure the council are able to charge for the cost of services as properties are re-let and ensure that the service model is both equitable and financially sustainable for the future. Current tenants who do not qualify for Housing Benefit will be directly affected by the increase in charge, however phasing this from the rent increase in over a period of around 10 years from April 2018 will allow customers sufficient time to prepare for the increase, and reduce or eliminate the risk of financial hardship or distress. The Intensive Housing Management staffing in Glen Lodge will be increased in line with the increase in customer need as properties are re-let to customers with a higher level of need.

                            ii.        Harmonising the service charge and staffing levels at the  ...  view the full minutes text for item 16.