Agenda and minutes

At this point in the meeting Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they might have in respect of business on the agenda.

Cllr Ayre declared an interest as the head of a charity. No further interests were declared.

To approve and sign the minutes of the last meeting of the Committee, held on 31 March 2017.

Resolved:  That the minutes of the last meeting, held on 31 March 2017, be approved, and signed by the Chair as a correct record.

To consider excluding the public and press from the meeting during consideration of the following:

·        Annexes 1 and 2 to Agenda item 5 (Make it York)

·        Appendices 1, 2 and 3 to Agenda Item 6 (City of York Trading)

·        Appendices 1 and 2 to Agenda Item 7 (Veritau)

·        Appendices 1 and 2 to Agenda Item 8 (Yorwaste and SJB Recycling)

on the grounds that they contain information relating to the financial or business affairs of particular persons (including the authority holding that information).This information is classed as exempt under Paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

Resolved:  That the press and public be excluded from the meeting during consideration of:

·        Annexes 1 and 2 to Agenda Item 5 (Make it York)

·        Appendices 1, 2 and 3 to Agenda Item 6 (City of York Trading)

·        Appendices 1 and 2 to Agenda Item 7 (Veritau)

·        Appendices 1 and 2 to Agenda Item 8 (Yorwaste and SJB Recycling)

on the grounds that they contained information relating to the financial or business affairs of particular persons, which is classed as exempt under Paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) Order 2006.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Monday, 26 March 2018.  Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers, who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts or,if sound recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

The Managing Director of Make it York will present a business update for Make it York, including a review of performance against the 2015-18 Service Level Agreement (SLA) and an overview of plans after June 2018, when a new 3-year SLA will come into operation.

The Managing Director of Make it York (MIY) presented a business update for MIY, including a review of performance against the 2015-18 service level agreement and an overview of plans after June 2018, when a new SLA would come into operation.

In response to Members’ questions, the Managing Director of MIY stated that:

·        Some projects were profit making and some were loss making, resulting in an overall budget balance.

·        The cost for the Yorkpass technology ended the following year.

·        Salary costs would not decrease in the next period.

·        MIY would like to see more traders and local businesses in the Shambles Market.

Resolved:  That the annual budget for Make it York be approved.

Reason:     As required under the Shareholder Agreement.

The Managing Director and Operations Director of City of York Trading Ltd. will present a business update for the company, including performance information for the financial year 2017/18.

The Managing Director and the Operations Director of City of York Trading Ltd. (CYT) presented a business update for the company, including performance information for the financial year 2017/18.

In response to questions raised by Members, the Chief Executive clarified that:

·        There had been some adjustments to the previous year’s accounts.

·        CYT would continue to service City of York Council’s (CYC) requirements.

Resolved: That;

                             i.        The 3 year business plan be approved.

                            ii.        The 2018/19 annual budget be approved.

Reason:     As required under the Shareholder Agreement.

The Chief Executive and Deputy Chief Executive of Veritau will present the company’s draft business plan and budget for 2018/19.

The Chief Executive and the Deputy Chief Executive of Veritau Ltd. presented Veritau’s draft business plan and budget for 2018/19.

The Chief Executive was asked and explained that growth areas for Veritau included counter fraud ware and the roll out of the new Data Protection Officer service to schools.

Resolved:  That the draft 2018/19 budget and business plan be noted.

Reason:     As required under the Shareholder Agreement.

The Managing Director of Yorwaste Ltd and & SJB Recycling Ltd will present a business update for the companies, including key business developments, trading performance to the end of 2017/18 quarter 3, and provisional annual budgets for 2018/19.

The Managing Director of Yorwaste Ltd. and SJB Recycling Ltd. presented a business update for the companies, including key business developments, trading performance to the end of 2017/18 quarter 3, and provisional annual budgets for 2018/19.

In answer to questions raised by Members, the Managing Director confirmed that staff were paid the national living wage.

Resolved:  That the provisional 2018/19 be noted pending the approval at the Yorwaste/SJB Recycling Board on 29 March 2018.

Reason:     As required under the Shareholder Agreement.