Agenda and minutes

To appoint a Member to Chair the Shareholder Committee.

It was reported that Councillor Gillies had been named as both the replacement Conservative Member and Chair of the Shareholder Committee at a meeting of the Executive held on 16 March 2017.

At this point in the meeting Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which they may have in respect of business on the agenda. None were declared.

To consider excluding the press and public from the meeting during consideration of agenda items 7 & 8 on the grounds that they contain information relating to the financial or business affairs of any particular person (including the authority holding that information).This information is classed as exempt under Paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972, as amended by the Local Government (Access to information) (Variation) Order 2006.

Resolved:  That the press and public be excluded from the meeting during consideration of agenda items 7 & 8 (City of York Trading Ltd and Yorwaste) on the grounds that they contained information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under Paragraph 3 of Schedule 12A to Section 100A of the Local Government 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

At this point in the meeting members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 17 March 2017. Members of the public can speak on agenda items or matters within the remit of the committee. To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme on the following item:

7. City of York Trading Ltd.

Andrea Dudding spoke, on behalf of UNISON, over concerns around proposed changes to terms and conditions for City Of York Council staff who could be transferring to City of York Trading Ltd under TUPE (Transfer of Undertakings (Protection of Employment)) arrangements, and her views about the level of  consultation with unions.

This report advises Members of the role of the Shareholder Committee and provides background on the Council companies. 

Members considered a report advising them of the role of the Shareholder Committee and providing a background on the Council companies.

Officers clarified that Make it York and Veritau would be reporting to a further meeting of the Committee, to be held on 31 March. Members requested that this be made clear with the addition of a Work Plan on future agendas.

Resolved: That;

                                             I.        The report be noted

                                           II.        Members agree to the proposal that the Shareholder Committee meet to consider each company at least twice a year.

Reason:    To ensure proper governance of Council companies.

This report proposes that the Council withdraw from its membership of Science City York in order that ownership of the company can be passed to Make it York.

Members received a report proposing that the Council withdraw from its membership of Science City York in order that ownership of the company be passed to Make it York.

Officers gave an update to the report to state that, after further legal advice, they were amending their recommendation as this was a decision reserved for the Executive.

In response to Member questions Officers stated that:

·        With regard to the remaining finances there would be a clear audit trail available.

·        There would not be an end of contract report as Science City York had been subsumed by Make It York, however reporting would ongoing.

·        Option C was considered to be the most cost effective option.

 Resolved:  That Members recommend to the Executive that the Council withdraw from membership of Science City York, subject to Make it York having been admitted to membership.

Reason:     In order to facilitate ownership of Science City York passing to Make it York.

The Managing Director and Operations Manager will present to the committee a business update for City of York Trading Ltd, including performance information for 2016/17 to date.

The Managing Director and Operations Manager presented to the committee a business update for City of York Trading Ltd, including performance information for 2016/17 to date.

Resolved: That the Annual Budget and business plan be agreed.

Reason:    As required under the Shareholder agreement.

The Managing Director will present to the committee a business update for Yorwaste & SJB Recycling, including key business developments and trading performance to the end of 2016/17 Q3.

The Managing Director presented to the committee a business update for Yorwaste & SJB Recycling, including key business developments and trading performance to the end of 2016/17 Q3.

Resolved: That;

1.   the 3 Year Business Plan be approved

2.   the budgets for Yorwaste and SJB Recycling be approved

3.   the business development proposals contained in the business plan be approved, along with the shareholder funding necessary to support the plan.

Reason:    As required under the Shareholder agreement.