Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

     Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

The Executive Member confirmed that she had no personal interests not included on the Register of Interests, nor any prejudicial interests or disclosable pecuniary interests, to declare in the business on the agenda. 

To approve and sign the minutes of the Decision Session held on 16 January 2018.

Resolved:  That the minutes of the Decision Session held on 16 January 2018 be approved and signed as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Monday, 19 February 2018.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast ,or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report seeks approval for proposed term dates for City of York’s local authority run schools, and a strategy for setting future term dates along with neighbouring local authorities.

Resolved:  (i)      That the draft term dates set out in Annex A to the report be approved.

Reason:     To meet the statutory requirements of the Education Act 2012 (Section 32) and other related legislation.

                   (ii)      That the principles of setting future term dates that were previously agreed between 25 local authorities, as set out in Annex B, be approved.

Reason:     To mitigate the impact of varying term dates on those families who live, go to school, or are employed by schools, in more that one local authority area.

The Executive Member considered a report which presented draft term dates for local authority schools in York for the 2019/20 school year, and proposed a strategy for setting future term dates alongside neighbouring local authorities (LAs).

A co-ordinated approach towards setting school term dates had been in place since 2012 across 25 LAs in the North East, Yorkshire and Humber regions.  The principles of this approach were set out in Annex B to the report.

Throughout 2017, Officers had worked with neighbouring LAs to further the regional use of these principles for future school years.  The draft dates for 2019/20, attached at Annex A, had been produced in accordance with the principles.  Following a sub-regional meeting in November 2017, officers from North Yorkshire County Council and East Riding of Yorkshire Council had drafted identical dates and had agreed to recommend to their LAs that in future years they co-ordinate the release of these dates collectively and look at setting several years of draft dates in advance.

Resolved:  (i)      That the draft term dates set out in Annex A to the report be approved.

Reason:     To meet the statutory requirements of the Education Act 2012 (Section 32) and other related legislation.

                   (ii)      That the principles of setting future term dates that were previously agreed between 25 local authorities, as set out in Annex B, be approved.

Reason:     To mitigate the impact of varying term dates on those families who live, go to school, or are employed by schools, in more that one local authority area.