Local democracy during coronavirus

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Agenda, decisions and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Judith Betts 

Items
No. Item

39.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

Minutes:

At this point in the meeting, the Executive Member was asked to

declare any personal, prejudicial or disclosable pecuniary

interests that he might have in relation to the business on the

agenda. No additional interests were declared.

40.

Minutes pdf icon PDF 80 KB

To approve and sign the minutes of the Decision Session held on 13 October 2016.

Minutes:

Resolved: That the minutes of the last Decision Session held on

13 October 2016 be signed and then approved by

the Executive Member as a correct record.

41.

Public Participation

At this point in the meeting, members of the public who have registered their wish to speak at the meeting can do so. The deadline for registering is Wednesday 9 November 2016 at 5:00pm. 

 

Members of the public may speak on an item on the agenda or an issue within the Executive Member’s remit,

 

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast

and that includes any registered public speakers, who

have given their permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts. or, if sound recorded, this will

be uploaded onto the Council website following the meeting.

 

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officer (whose contact details are

at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

Minutes:

It was reported that there had been six registrations to speak at

the meeting under the Council’s Public Participation Scheme. One Member of Council had also registered to speak.

 

5) Policy on Streets maintained at private expense and Highway powers relating to urgent repairs

 

Aileen Hingston commended the policy, in reference to Wilton Rise. This was a partly private road and the public had to drive through it to access the public park.

 

6) Road Safety Review 2016

 

Paul Hepworth spoke about the need for greater consistent Government funding for cycling in the city and a joint approach across Local Authorities to lobby for investment.

 

7) Residents Parking Petitions-Beresford Terrace/Finsbury Avenue

 

Ken Mordue spoke about how he felt there was a need for residents parking on Beresford Terrace and Finsbury Avenue. He informed the Executive Member that recent parking restrictions on Aldreth Grove had displaced vehicles onto Beresford Terrace and Finsbury Avenue. Parking restrictions on Maple Grove had also added to additional vehicle displacement.  There had also been a detrimental effect of increased parking on grass verges. Visitors to nearby Rowntree Park were not using the assigned car park but Beresford Terrace and Finsbury Avenue.

 

One further speaker had registered under this item but did not attend the meeting.

 

7) Residents Parking Petition-Railway Terrace

Aileen Hingston spoke in reference to the perception that parking problems in the St Paul’s area were caused by commuters parking close to the end of Railway Terrace in order to use the footbridge  to reach the railway station or city centre. She supported the Officer’s recommendation for a consultation of the whole area as shown in Annex B2.

 

7) Residents Parking Petition- Railway Terrace and Phoenix Boulevard (St Peter’s Quarter)

 

Councillor Cannon felt that there were two main issues that called for residents parking in the area. Firstly, the rise in commuter parking at the footbridge end of Railway Terrace and Holgate Road end. Secondly, the implications of the Holgate Road cycle scheme had a number of consequences such as problems for the number 44 bus route and free parking being removed. She suggested that alternative methods be explored such as special commuter rate on the Park and Ride to discourage non residential parking.

 

7) Residents Parking Petition- Railway Terrace and Phoenix Boulevard (St Peter’s Quarter)

 

Peter Emsley talked about the need for managed parking for visitors. He also felt that a greater amount of discipline was needed and that disabled parking bays should not be blocked.

 

 

 

 

 

 

 

 

42.

Response to Petition: Advertising Boards ('A' Boards) and other Equipment on the Public Highway pdf icon PDF 175 KB

The purpose of this report is to advise the Executive Member of the receipt of a petition, which seeks an amendment to the resolution of the Executive (made on 25 August 2016)and makes recommendations in response to the petition.

 

Additional documents:

Decision:

Resolved: That the resolution of the Executive, of 25 August 2016, as highlighted at Annex B of the Officer’s report be reaffirmed.

 

Reason:   (i)To provide adequate control of the many and varied obstructions (particularly for those with impaired mobility for example, blind and/or partially sighted) temporarily located on the public highway. This taking into account of the Council’s responsibilities under the

Highways Act 1980, the Equality Act 2010 and Town & Country Planning Act 1990.

 

(ii) To mitigate the impact on the visual amenity of the conservation area and setting of the many listed buildings in the city centre.

 

(iii) To contribute further to the removal of street clutter, improve the street scene and public realm.

Minutes:

The Executive Member received a report which advised him of the receipt of a petition which sought an amendment to the resolution of the Executive made on 25 August 2016, in respect of Advertising Boards (‘A’ Boards) and other equipment on the public highway, and made recommendations in response to the petition.

 

It was reported that a further consultation event had taken place since the Executive meeting in August. The Executive Member had also received photographs from a local resident which showed the city in the early morning before the ‘A’ Boards had been set out and afterwards when they were all on display.  The requests for ‘A’ Boards in the prohibited zone of Micklegate would be kept on a register to see how this would work and then the Executive would in twelve months time decide whether to implement the policy full time.

 

Resolved: That the resolution of the Executive, of 25 August 2016, as highlighted at Annex B of the Officer’s report be reaffirmed.

 

Reason:   (i)To provide adequate control of the many and varied obstructions (particularly for those with impaired mobility for example, blind and/or partially sighted) temporarily located on the public highway. This taking into account of the Council’s responsibilities under the

Highways Act 1980, the Equality Act 2010 and Town & Country Planning Act 1990.

 

(ii) To mitigate the impact on the visual amenity of the conservation area and setting of the many listed buildings in the city centre.

 

(iii) To contribute further to the removal of street clutter, improve the street scene and public realm.

43.

Policy on Streets maintained at private expense and Highway Powers relating to urgent repairs pdf icon PDF 211 KB

The Executive Member is asked to note the contents of this report covering the issue of streets within the city boundary which are maintained at private expense and endorse it as a refresh of the existing policy on private streets.

 

Additional documents:

Decision:

Resolved:     (i) That the review be noted and advice accepted.

 

(ii) That the methodology for the undertaking of a Private Streetworks (PSW) scheme (at 34) be ratified.

 

(iii) That the council contribution towards initial preparatory estimates/design, above the current 55% be amended.

 

(iv)That Officers re-consult the 12 streets ranked

highest (as listed in Annex A of the Officer’s report) and those which  have previously submitted a petition expressing an interest.

 

(v)  That any requests submitted in line with the above will require a report to the Executive making recommendations and seeking the necessary resources to progress.

 

Reason: To ensure that a policy on private streets in the city

is endorsed.

Minutes:

The Executive Member considered a report which asked to note the contents of this report covering the issue of streets within the city boundary which are maintained at private expense and endorse it as a refresh of the substantive council policy.

 

The Executive Member considered the comments made by the speaker under Public Participation and stated that whatever methods taken would be incur expense. He questioned how the roads were never adopted in the first place and mentioned wider aspects of adoption, such as traffic flow. He stated that he was happy to agree to an increase in the council contribution towards initial preparatory estimates/design works, to above the current 55%. 

 

Resolved:     (i) That the review be noted and advice accepted.

 

(ii) That the methodology for the undertaking of a Private Streetworks (PSW) scheme (at 34) be ratified.

 

(iii) That the council contribution towards initial preparatory estimates/design, above the current 55% be amended.

 

(iv)That Officers re-consult the 12 streets ranked

highest (as listed in Annex A of the Officer’s report) and those which  have previously submitted a petition expressing an interest.

 

(v)  That any requests submitted in line with the above will require a report to the Executive making recommendations and seeking the necessary resources to progress.

 

Reason: To ensure that a policy on private streets in the city

is endorsed.

44.

Road Safety Review 2016 pdf icon PDF 655 KB

The purpose of this report is to provide an overview of the work undertaken by the City of York’s Road Safety team.

 

Additional documents:

Decision:

Resolved: (i) That the relatively low level of casualties in the York area compared to other authorities in the region be noted.

 

(ii) That the work planned to be undertaken by the Road Safety team in the coming year with the expectation that further reports will be issued providing updates on the measures being taken be supported.

 

(iii) That the ‘95 Alive’ Speed Management Protocol, continue to be adopted, to work to overcome current challenges for the next six months and that a further report be brought documenting progress in Summer 2017.

 

Reason: To demonstrate that the council is committed to working

with regional and local partners to ensure that casualty

reduction is given the priority it requires.

Minutes:

Consideration was given by the Executive Member to an overview report of the work undertaken by the City of York’s Road Safety team.

 

The Executive Member urged for greater promotion of the Bikeability training.

 

Resolved: (i) That the relatively low level of casualties in the York area compared to other authorities in the region be noted.

 

(ii) That the work planned to be undertaken by the Road Safety team in the coming year with the expectation that further reports will be issued providing updates on the measures being taken be supported.

 

(iii) That the ‘95 Alive’ Speed Management Protocol, continue to be adopted, to work to overcome current challenges for the next six months and that a further report be brought documenting progress in Summer 2017.

 

Reason: To demonstrate that the council is committed to working

with regional and local partners to ensure that casualty

reduction is given the priority it requires.

45.

Residents Parking Petitions pdf icon PDF 3 MB

The Executive Member is asked to note the receipt of several petitions received over the summer period and determine what action is appropriate.

 

Decision:

Resolved that;

 

South Bank Avenue

 

Resolved:    That Option 3) be approved- to approve the initial consultation for the whole of the street, but bearing in mind the differences in the two parts of the street have the fall back option of taking forward a scheme if just the petition section of the street is in favour.

 

Reason:      To progress residents requests.

 

Railway Terrace/St Paul’s Terrace and surrounding streets

 

Resolved: That the initial consultation is approved with minor amendments by Officers in the coverage of the area of consultation.

 

Reason: To progress residents requests.

 

Beresford Terrace/Finsbury Avenue area

 

Resolved: That Option 2 for initial consultation for the wider area as shown in the updated map to Annex C3, as circulated to the Executive Member at the meeting, be approved.

 

Reason:   To progress residents requests.

 

Phoenix Boulevard

 

Resolved: That Option 2, that the initial consultation be approved.

 

Reason: To progress residents requests.

 

Further requests for residents parking

 

Resolved: If the apparent increase in residents parking requests is maintained and the available budget for dealing with requests is exceeded that the requests be added to a list for investigation in date of request order.

 

Reason: To treat fairly these requests and aid future workload planning.

 

Minutes:

The Executive Member considered a series of residents parking petitions.

 

South Bank Avenue

 

A written representation from Councillor Gunnell had also been received in respect of the South Bank Avenue petition.

 

Consideration was given by the Executive Member to the following options:

 

Option 1 : To note but take no action because the petition does not represent the whole street.

 

Option 2:  To approve the initial consultation just on the section of street the signatures represent.

 

Option 3:  To approve the initial consultation for the whole of the street, but bearing in mind the differences in the two parts of the street have the fall back option of taking forward a scheme if just the petition section of the street is in favour.

 

Following consideration of the representations and comments received;

 

Resolved: That Option 3 be approved.

 

Reason:    To progress residents requests.

 

Beresford Terrace/Finsbury Avenue area

 

Officers reported that in regards to the Beresford Terrace/Finsbury Avenue Petition, an additional petition in support of residents parking had been received.

 

Option 1: To approve the initial consultation for the above 2 streets only.

 

Option 2: To approve the initial consultation for the wider area as shown in Annex C3.

 

Following consideration of the comments made under Public Participation and representations received;

 

Resolved: That Option 2 be approved.

 

Reason:    To progress residents requests

 

Railway Terrace/St Paul’s Terrace Area

 

A map was circulated to the Executive Member which showed additional streets to be consulted on residents parking, for Railway Terrace.

 

Regarding the extension for residents parking on to private streets in the area, it was noted that if a request was submitted that all the residents in the street would need to agree to it.

 

Consideration was given by the Executive Member to the following options:

 

Option 1: To approve the initial consultation on the adopted sections of the highway only

 

Option 2: To approve the initial consultation to cover the whole (area as shown in Annex B2).

 

Following consideration of the comments made under Public Participation and representations received;

 

Resolved: That the initial consultation be approved with minor amendments by Officers in the coverage of the area of consultation.

 

Reason: To progress residents requests.

 

 

Phoenix Boulevard

 

Consideration was given by the Executive Member to the following options:

 

Option 1: To note the petition but take no action at this time.

 

Option 2: Approve the initial consultation.

 

Following consideration of the comments made under Public Participation and the representations received;

 

Resolved: That Option 2 be approved.

 

Reason: To progress residents requests.

 

Further requests for residents parking

 

Resolved: That further requests for residents parking in the city be added to a list in date order.

 

Reason: To treat fairly these requests and aid future workload planning.

 

 

 

 

 

 

 

46.

Haxby to Strensall Speed Limit Petition pdf icon PDF 3 MB

The Executive Member is asked to note the receipt of a petition requesting the reduction of the speed limit on the rural roads between Haxby and Strensall and the introduction of traffic calming measures such as chicanes.

 

Decision:

Resolved: That the petition be noted and that the issue be considered as part of the annual accident and prevention measures across the city.

 

Reason: To respond to residents concerns in a practical manner whilst prioritising the resources available to the reduction of injury on the highway in the authority area.

Minutes:

Consideration was given to a report which informed the Executive Member of a report which acknowledged the receipt of a petition requesting the reduction of the speed limit on the rural roads between Haxby and Strensall and the introduction of traffic calming measures such as chicanes.

 

Resolved: That the petition be noted and that the issue be considered as part of the annual accident and prevention measures across the city.

 

Reason: To respond to residents concerns in a practical manner whilst prioritising the resources available to the reduction of injury on the highway in the authority area.

 

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