Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

The Executive Member was asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have had in respect of business on the agenda. He confirmed he had none.

To approve and sign the minutes of the meeting held on 18 October 2022.

The Executive Member confirmed that the draft Active Travel

Programme would be considered by the Executive at its meeting on 22 November 2022.

Resolved:  That the minutes of the Decision Session of the Executive Member for Transport held on 18 October 2022 be approved and signed by the Executive Member as a correct record.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

Please note that our registration deadlines are set at 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Friday 11 November 2022.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

It was reported that there had been four registrations to speak at the meeting under the Council’s Public Participation Scheme.

Matt Driver spoke on the poor road quality on Buttacre Lane. He noted that the road was not a green lane and the road surface was difficult to navigate with issues affecting homes on the road such as mud and dust.

John Henderson challenged the Council’s assessment that part of Buttacre Lane was a green lane. He asked the Executive Member to reject option one as it was unfair that roads like Buttacre Lane would not be repaired due to budget issues.

Daryl Thompson confirmed that a Section 56 notice had been submitted in relation to Buttacre Lane and asked that the Council agree to resurface the first section of the road.

Cllr Hook noted that she had raised the issue of the road surface on Buttacre Lane in 2019. She confirmed that officers had joined her at the road to inspect and recognised the issues with the current surface. However, she confirmed this had not been followed up on to improve the road surface.

3 preliminary designs that offer pedestrians and cyclists a more appealing, safer environment by which to access Carr Infants and Junior schools have been generated. A decision is required to take this scheme through to Detailed Design, while further funding support is being sought.

Resolved:

                      i.         Approved Option 1 to note the outcome of the feasibility work for the ‘People Streets at Ostman Road’ scheme laid out in this report and decide to seek further funding before proceeding to implementation. Seek Active Travel grant funding support at the next round of bidding. Progress with detailed design work on ‘Design Option 1’ described in the attach Feasibility report, in advance of receiving additional funding.

Reason:     Progressing this scheme through detailed design will result in a ‘shelfready’ scheme that will be more likely to attract future funding, thereby increasing the chances of delivery on the ground.

Officers introduced the report which sort the Executive Members approval to undertake detailed design work. Completing the detailed design work would create a project ready for implantation, which it was noted should improve the schemes chance of securing Active Travel funding. The different options outlined in the report were discussed and the Executive Member noted his support for option 1. The Executive Member welcomed the consultation results, which showed a desire for those accessing the local school to move to walking or cycling if infrastructure made it more accessible. With the agreed option officers noted that parking restrictions which are outlined as being required, would follow a separate consultation process inline with policy on the implantation of parking restrictions.  

Resolved:

                      i.         Approved Option 1 to note the outcome of the feasibility work for the ‘People Streets at Ostman Road’ scheme laid out in this report and decide to seek further funding before proceeding to implementation. Seek Active Travel grant funding support at the next round of bidding. Progress with detailed design work on ‘Design Option 1’ described in the attach Feasibility report, in advance of receiving additional funding.

Reason:     Progressing this scheme through detailed design will result in a ‘shelfready’ scheme that will be more likely to attract future funding, thereby increasing the chances of delivery on the ground.

Buttacre Lane, Askham Richard, York (“the Carriageway”) is an adopted road and as such annual inspections occur with repairs instructed to maintain the carriageway in accordance with its designated status.

Officers outlined that Buttacre Lane is an adopted highway and that inspections take place. Officers report maintenance was based on the predominance use of the road with the first part serving both residential and agricultural users with the second part of the lane being referred to as a ‘green lane’ and used mainly for agricultural vehicle access. The Council’s policy for road maintenance as outlined by Executive was discussed. It was confirmed that the capital budget for maintenance focused on prioritising roads with high amounts of traffic and importance routes.

It was noted that as the Parish Council and residents had noted that an additional Section 56 notice had been submitted and therefore it was advised that a decision on this item be deferred to allow the Councils legal department to review the new notice. 

Resolved:

                      i.         That the decision be deferred until the 13 December 2022 Executive Member for Transport Decision Session;

                     ii.         That officers contact the Parish Council and Buttacre Lane residents to share any additional Section 56 notices submitted;

                    iii.        That officers arrange an additional inspection of Buttarce Lane to be undertaken before the 13 December 2022.

Reason:     To allow for the Council’s Legal Department to consider any additional Section 56 notices that are submitted before a decision would be made.