Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Robert Flintoft  Democratic Services Officer

No. Item

Notice to Members – Post Decision Calling In:


Members are reminded that, should they wish to call in any decisions made on items* on this agenda, notice must be given to Democratic Services by 4:00 pm on Thursday, 25 April 2024.


*With the exception of matters that have been the subject of a previous call in, require Full Council approval or are urgent, which are not subject to the call-in provisions. Any called in items will be considered by the Customer and Corporate Services Scrutiny Management Committee.



Declarations of Interest

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.


An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.


(1)     Members must consider their interests, and act according to the following:


Type of Interest

You must

Disclosable Pecuniary Interests

Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Directly Related)


Non-Registrable Interests (Directly Related)

Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation.

Other Registrable Interests (Affects)


Non-Registrable Interests (Affects)

Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or well-being:

(a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and

(b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest.

In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation.


(2)     Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.


(3)     Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.


Minutes pdf icon PDF 238 KB

To approve and sign the minutes of the Executive meeting held on 14 March 2024.          


Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.


Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 16 April 2024.      


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates ( for more information on meetings and decisions.



Forward Plan pdf icon PDF 218 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.


Advertising contract pdf icon PDF 300 KB

This reports seeks approval for the Council to negotiate a new 15-year (plus a 1-year option to extend) concession contract with its incumbent partner, J C Decaux UK Limited, to provide and maintain bus shelters with either no advertising, paper adverts or digital adverts, and digital Free-Standing Units, subject to the necessary planning consents.  The market appraisal is commercial in confidence.

Additional documents:


Ward Funding Allocation 2024/25 pdf icon PDF 213 KB

The Executive is asked to approve the method of allocation of ward funding, taking into account the feedback from the Corporate Service, Climate Change and Scrutiny Management Committee held on Monday 18th March 2024.   

Additional documents:


Consultation on an Equity, Diversity and Inclusion Strategy 2024-27 and Next Steps pdf icon PDF 400 KB

This report presents the results of an externally facilitated assessment against the recently refreshed Equalities Framework for Local Government (EFLG).

Additional documents:


Recommissioning of Sensory Services in York pdf icon PDF 339 KB

This report seeks approval from the executive to commence a competitive tender process to re-procure Sensory Impairment Services in York. 

Additional documents:


Housing Retrofit update pdf icon PDF 331 KB

This report seeks decisions to deliver further retrofit works in the private and social housing sector as well as supporting future retrofit activity through advice and support.


Urgent Business

Any other business which the Chair considers urgent under the Local Government Act 1972.

Democratic Services officer:


Name: Robert Flintoft

Contact details:

·      Telephone – (01904) 555704

·      E-mail –



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