Agenda and decisions

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

To approve and sign the minutes of the Executive meeting held on 14 February 2023.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Executive.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 14 March 2023. 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

The Director of Environment, Transport & Planning to present a report which provides an update on actions taken in response to decisions made by Executive in December 2022 to support local bus services in the short term, and details future plans to stabilise, improve and grow the local bus network.

Resolved:  (i)      That it be noted that:

a) The short-term bus subsidy for services 12, 13 and 412, funded through BSIP, has saved the network extent.

b) As per the Executive’s decision in December 2022, the Director of Transport, Environment & Planning (in consultation with the Executive Leader, the Executive Member for Transport and the Director of Governance and Section 151 Officer or their delegated officers) has delegated power to award the long-term contracts for services 12, 13 and 412 using BSIP funding, and this has now been done.

c) Poppleton Park and Ride will open at the start of the school Easter Holidays on the 1^st of April with support from BSIP funding.

(ii)      That authority be delegated to the Director of Environment, Transport and Planning to vary the park and ride and contract against contractual obligations for the purpose of stabilising the wider bus network.

Reason:     To ensure that the Bus Network in York is stabilised and that the council can work with the statutory Enhanced Bus Partnership to deliver its stated Bus Service Improvement Plans objectives in line with the National Bus Strategy

The Corporate Director of Place to present a report which asks Executive to agree the Examiner’s Report and the council’s Decision Statement in respect of the Strensall with Towthorpe Neighbourhood Plan, to enable the Plan to proceed to Referendum.

Note: Annex C to the above report has not been included in the printed or pdf agenda pack but can be viewed online with this agenda.

Resolved:  (i)      That the Examiner’s modifications to the draft Strensall with Towthorpe Neighbourhood Plan, as set out in the Decision Statement at Annex B to the report, be agreed and that subject to those modifications it be agreed that the Neighbourhood Plan meets the Basic Conditions and other legislative requirements.

                   (ii)      That approval be given for the draft Strensall with Towthorpe Neighbourhood Plan, as amended, to proceed to a local referendum based on the neighbourhood area outlined in the Examiner’s report at Annex A.

                   (ii)      That the Decision Statement at Annex B be approved for publication on the City of York Council’s website.

Reason:     To allow the Neighbourhood Plan to progress in line with neighbourhood planning legislation.

The Corporate Director of Adult Social Care and Integration and the Vice-Chair of the Children, Education and Communities Policy and Scrutiny Committee to present a report which asks Executive to consider the recommendations of the Task Group set up by the Committee to review the mental health referral system for young people in York, in the context of an update on actions taken since the review was completed.

Resolved:  (i)      That the update on the recommendations of the Scrutiny Committee, and the progress made so far, be noted.

                   (ii)      That, taking that update into account, the recommendations of the Scrutiny Committee, as set out in paragraph 18 of its report at Annex 1, be approved.

                   (ii)      That it be noted that the council will continue to further develop joint partnerships and seamless services to ensure that early intervention is embedded in practice as well as in commissioning strategies.

Reason:     In order to respond appropriately to the findings of the scrutiny review in ongoing work to support the mental health and wellbeing of children and young people in York.

The Director of Public Health to present a report which sets out options for the re-procurement of sexual health and contraception services, with a view to entering into new contractual arrangements for up to 10 years once the current contracts have come to an end in June 2024.

Resolved:  (i)       That Option 3 be approved and that:

a)   negotiations be commenced to enter into a Section 75 Partnership Agreement with York and Scarborough Hospital NHS Trust under Section 75 of the National Health Services Act 2006; and

b)   authority be delegated to the Director of Public Health, in consultation with the Director of Governance or his delegated officers, to take such steps as are necessary to agree, award and enter into the resulting agreement to commence from 1 July 2024.

(ii)      That, in the event that the Section 75 arrangements cannot be agreed or are not viable, approval be given, in consultation with the Executive Member for Adult Social Care and Health, to carry out an appropriate procurement process, and authority be delegated to the Director of Public Health (in consultation with the Director of Governance or his delegated officers) to take such steps as are necessary to procure, award and enter into the resulting contract.

(iii)     That approval be given to establish a Joint Management Board between the Council and the Trust to oversee the development of the Section 75 Partnership Agreement and develop a joint accountability framework.

(iv)     That authority be delegated to the Director of Public Health to manage the contract and monitor performance and outcomes, including any variations and planned extensions, in consultation with appropriate officers and the Executive Member with the portfolio for public health, as per City of York Council policies and procedures.

Reason:     To allow the council to continue to work collaboratively to deliver a high quality and trusted sexual health service that meets the needs of residents, taking an approach that will secure the future of the service provision at a time of constrained budgets and workforce challenges and ensure that the service is sustainable over the next 10 years.

The Directors of Customer & Communities and Housing, Economy & Regeneration to present a report which provides an update on the use of the Homes for Ukraine Scheme funding and asks Executive to approve plans for further expenditure up to March 2025.

Resolved:  (i)      That the activities and allocations of funding to date be noted.

                   (ii)      That the plans for further significant expenditure to March 2025 be approved.

                   (iii)     That budget be allocated to the respective Housing and Customer and Community teams as set out in the report for the purposes identified.

                   (iv)    That the authority delegated to the Assistant Director / Director of Customer & Communities to make grants to partner organisations to support the programme in consultation with the Executive Member for Culture, Leisure & Communities, as granted by the Executive Member on 19 April 2022, be maintained.

Reason:     To continue to support York’s Ukrainian guests and make appropriate arrangements for ensuring their welfare, in line with human rights requirements and the priorities of the Council Plan.

The Corporate Director of Children & Education to present a report which provides details of a proposed capital scheme to re-organise the site of Clifton Green Primary School to develop provision that will support better outcomes for children with SEND.

Resolved:  (i)      That Option 3 be approved; that is, to re-organise internal rooms and spaces and address safeguarding and security issues that affect the external areas within the school site.

                   (ii)      That approval be given to submit planning application for the scheme.

                   (iii)     That approval be given to undertake a procurement process to secure a contractor to carry out the works, and that authority be delegated to the Corporate Director of Children and Education (in consultation with the Executive Member for Children, Young People and Education, the Chief Finance Officer and the Director of Governance or their delegated officers) to take such steps as are necessary to procure, award and enter into the resulting contract, subject to the winning bid being within the budget set out in paragraph 17 of the report.

Reasons:   a)      To ensure that the use of the rooms and spaces within Clifton Green Primary are suitable and sufficient to meet the needs of children, to reduce the number of pupils that need to access other specialist provision around the city, and to improve the security and safeguarding of pupils and others using the site. 

b)      This work supports the outcomes of the Inclusion Review which will provide more suitable provision in mainstream settings for neurodiverse children and for those with a primary need of SEMH (Social and Emotional Mental Health.

The Corporate Director of Adult Social Care and Integration to present a report which seeks approval for a market position statement, as part of the market shaping and engagement process required under the Care Act 2014 to ensure services meet the needs of the city’s population.

Resolved:  (i)      That the content of the market position statement be noted.

                   (ii)      That the market position statement be approved.

Reason:     A market position statement is a key element of market shaping and market shaping is a legal requirement (Care Act 2014).

                   (iii)     That authority be delegated to the Corporate Director of Adult Services and Integration and the Executive Member for Adult Social Care and Public Health to agree any minor amendments to the statement.

Reason:     The document is a complete document; however, it may need some minor amendments prior to publishing, which will be based on feedback from internal and external stakeholders and will be slight, with little impact on the document that is being presented.

The Director of Governance to present a report which provides information on the preparations for the forthcoming City Council elections, and steps taken to implement the relevant sections of the Elections Act 2022 that have come into force.

Resolved:  That the report be noted.