Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Interim Democratic Services Manager

Items
No. Item

1.

Declarations of Interest

At this point, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

 

2.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

(i)           Appendices 1-4 to Agenda Item 11 (Yorkshire Purchasing 0rganisation)

 

(ii)          Annexes 1-4 to Agenda Item 12 (Establishing an Investment Budget for a Strategic Commercial Property Acquisition)

 

on the grounds that they contain information relating to the financial or business affairs of particular persons (including the authority holding that information).  This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

3.

Minutes pdf icon PDF 166 KB

To approve and sign the minutes of the last Executive meeting, held on 24 October 2019.

4.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Wednesday, 27 November 2019.  Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

5.

Forward Plan pdf icon PDF 362 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

6.

Refreshing The Council's Approach to Equalities pdf icon PDF 280 KB

The Assistant Director, Communities & Culture to present a report which provides an update on the council’s progress towards its equality objectives and sets out proposals to strengthen the approach to equalities in key areas.

Additional documents:

Decision:

Resolved:  (i)      That the progress made against the council’s equality objectives be noted and agreement given for the current objectives to remain in place.

 

                   (ii)      That the action plan set out in Annex A to the report be approved.

 

                   (iii)     That the key elements of York’s equalities system, as set out in paragraph 31 of the report, be endorsed.

 

                   (iv)    That the International Holocaust Remembrance Alliance working definition of antisemitism set out in Annex B be adopted.

 

Reason:     To strengthen the council’s approach to equalities.

7.

The York Narrative pdf icon PDF 181 KB

The Corporate Director of Economy & Place to present a report which seeks approval for a proposed York Narrative that aims to help the city prepare for future funding opportunities and identify values to inform future policy making.

Additional documents:

Decision:

Resolved:  That the York Narrative be adopted on behalf of the city.

 

Reason:     To endorse the implementation of the York Narrative.

8.

Parking Update pdf icon PDF 358 KB

The Corporate Director of Economy & Place to present a report which reflects on the recommendations made by the Resident Parking Scrutiny Review Task Group on 5 March 2019, and explores opportunities to implement further service improvements through online services and virtualisation.

Additional documents:

Decision:

Resolved:  (i)      That the progress made in streamlining the process of extending the existing residents’ parking zones be noted.

 

Reason:     To confirm that the implementation of residents’ parking schemes is being expedited, in line with the recommendations in the scrutiny report.

 

                   (ii)      That officers be asked to implement options that allow residents to purchase shorter term permits, or develop pay-monthly options.

 

Reason:     To help customers to spread the cost of permits, in line with the scrutiny recommendations.

 

                   (iii)     That the progress made in recruiting additional staff to process applications for new residents’ parking zones be noted.

 

Reason:     To confirm that the implementation of residents’ parking schemes is being expedited, in line with the recommendations in the scrutiny report.

 

                   (iv)    That the procurement of a new parking system that will introduce online self-service for customers, to become the principal channel for online application and payment for parking permits and visitor vouchers, for same-day online payment for parking tickets, and to automate the requirement for evidence, be noted.

 

Reason:     To confirm that the customer experience is being improved, in line with the scrutiny recommendations.

 

                   (v)     That approval be given to implement paperless virtual parking permits, starting with residents’ parking permits, season tickets and visitor permits and rolling out across all permits over time, supported by a compliant checking system to allow residents to see whether a vehicle is authorised to park in a residents’ parking zone, and with each implementation to be subject to a separate decision by the Executive Member for Transport.

 

Reason:     To improve the efficiency of the parking service, in line with the scrutiny recommendations.

 

                   (vi)    That approval be given to move towards cashless parking by:

a)   rolling out the Pay By App/Phone Service to on-street parking machines to allow customers to pay for their parking by phone;

b)   in line with corporate policy, no longer  accepting cash in council offices for parking permits and requiring all penalty charge notice (PCN) cash payments to be made through an external service (the same as for Council Tax, where the resident does not pay more for this service);

c)   piloting the provision of a cashless system in Marygate car park, subject to the integration of permits (e.g. Minster Badge and season tickets) into the Pay on Exit technology;

d)   reporting back to the Executive Member for Transport in one year’s time, with a view to rolling out cashless parking across the parking estate.

 

Reason:     To respond positively to the March 2019 scrutiny report and its recommendations around efficiency.

                  

9.

Millthorpe School - Enhanced Resource Provision pdf icon PDF 213 KB

The Corporate Director of Children, Education & Communities to present a report which seeks approval to allocate funding to create a specialist secondary Enhanced Resource Provision (ERP) at Millthorpe School for pupils on roll at Applefields School.

Additional documents:

Decision:

Resolved:  That the allocation of £410,000 from the SEND Facilities Expansion Scheme, to create a specialist secondary ERP comprising two permanent classrooms at Millthorpe School for use by pupils of Applefields School, be approved.

 

Reason:     To meet the increasing demand across the city for additional specialist secondary education provision for pupils with special educational needs.

10.

Treasury Management and Prudential Indicators Mid Year Review pdf icon PDF 483 KB

The Head of Corporate Finance & Commercial Procurement to present a report which provides an update on treasury management activities and prudential indicators for the period 1 April to 30 September 2019.

Additional documents:

Decision:

Resolved:  (i)      That the Treasury Management activities to date during 2019/20 be noted.

 

                   (ii)      That the Prudential Indicators set out in Annex A, and the compliance with all indicators, be noted.

 

Reason:     To ensure the continued performance of the council’s Treasury Management function.

11.

Yorkshire Purchasing Organisation pdf icon PDF 112 KB

The Head of Corporate Finance & Commercial Procurement to present a report which invites the Executive to consider a proposed transaction by the Yorkshire Purchasing Association (YPO) and proposed amendments to the governance arrangements of the YPO.

Additional documents:

Decision:

Resolved:  (i)      That the proposed transaction be supported.

 

(ii)      That financial backing for the transaction be confirmed and approval be given to underwrite a loan through entering into a supplemental agreement, with authority being delegated to the Chief Executive to approve the supplemental agreement set out in Appendix 4 to the report, subject to:

a)   At least 10 of the 13 founder members remaining as founder members and agreeing to enter into the supplemental agreement;

b)   The satisfactory completion of legal and financial due diligence on the proposal giving confidence to process; and

c)   A resolution of the YPO Management Committee to enter into the transaction.

 

Reason:     To enable YPO to continue to provide benefits to its members in the long term.

 

 

 

 

 

12.

Establishing an Investment Budget for a Strategic Commercial Property Acquisition pdf icon PDF 399 KB

The Corporate Director of Economy & Place to present a report which seeks to establish a capital budget to fund the acquisition of the freehold interest in a York city centre asset.

Additional documents:

Decision:

Resolved:  That authority be delegated to the Director of Economy & Place to complete the purchase once all due diligence has been satisfactorily conducted on the property.

 

Reason:     To ensure the ongoing economic vibrancy of the city centre, whilst increasing the income from the council’s commercial portfolio in line with budget targets.

 

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