Agenda and decisions

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Fiona Young  Democracy Officer

Items
No. Item

1.

Declarations of Interest

At this point, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

 

 

2.

Exclusion of Press and Public

To consider excluding the press and public from the meeting during consideration of the following:

 

a)   Annex 4 to Agenda Item 7(The Guildhall Redevelopment Tender Evaluation & Project Business Plan Appraisal),  on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). 

and

b)   Annex A to Agenda Item 15 (Chief Officer Redundancy), on the grounds that it contains information relating to an individual.

 

This information is classed as exempt under paragraphs 1 and 3 respectively of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

3.

Minutes pdf icon PDF 177 KB

To approve and sign the minutes of the last Executive meeting, held on 17 January 2019.

4.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Wednesday, 13 February 2019.  Members of the public can speak on agenda items or matters within the remit of the committee.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

 

5.

Forward Plan pdf icon PDF 138 KB

To receive details of those items that are listed on the Forward Plan for the next two Executive meetings.

6.

A Cultural Strategy for York 2019-2025 pdf icon PDF 362 KB

The Corporate Director of Children, Education & Communities to present a report which provides an update on the development of a cultural strategy for York for the period 2019-2025 and asks Executive to approve the key ideas of the strategy on behalf of the city.

Additional documents:

Decision:

Resolved:  That the Vision and Key Ideas set out in paragraphs 13 and 14 of the report be approved on behalf of the city.

 

Reason:     So that:

·        York will be internationally recognised for its exceptional heritage and unique arts offer;

·        Residents and businesses in York will benefit from York’s unique cultural offer, leading to greater investment and participation in the city;

·        The cultural offer for York’s residents will be expanded beyond the city centre; and

·        All citizens, irrespective of age or background, will be proud to be engaged with York’s arts and heritage offer, which will include a wide range of inclusive opportunities.

7.

The Guildhall Redevelopment Tender Evaluation & Project Business Plan Appraisal pdf icon PDF 196 KB

The Corporate Director of Economy & Place to present a report which outlines a comprehensive scheme to refurbish and redevelop the Guildhall complex and asks Executive to approve an updated business case for the scheme, the appointment of a construction contractor and proposals to seek tenants for the commercial space, to ensure the future viability and effective re-use of one of York’s most significant historic buildings.

Additional documents:

Decision:

Resolved:  (i)      That the additional construction costs necessary to address the structural instability of the Guildhall and to access the riverside site, as set out in paragraph 21 of the report, be noted.

 

(ii)      That the additional costs arising due to inflation and contingency, as set out in paragraph 21, be noted.

 

(iii)     That the 250 additional jobs with a Gross Value Added economic impact (GVA) of £117m over 5 years be noted.

 

(iv)    That the redevelopment of the Guildhall at an additional cost of £7.372m, funded from prudential borrowing identified in the 2019/20 capital budget report, be approved.

 

(v)     That the updated business case for the scheme be approved.

 

(vi)    That it be agreed to proceed to the award of a contract to Bidder B as the construction contractor for the Guildhall project and to delegate authority to the Director of Economy & Place, in consultation with the Assistant Director of Legal & Governance or his delegated officers, to take such steps as are necessary to enter into the contract and, subject to contract, to commence the construction works.

 

(vii)    That approval be given to seek tenants for the commercial space to maximise income to the council and that authority be delegated to the Director of Economy & Place, in consultation with the Executive Leader (incorporating Finance & Performance) to agree the length of the lease(s).

 

Reason:     To ensure the future viability and effective re-use of the Guildhall as one of the city’s most significant historic buildings.

8.

Consultation on Disposal of Open Space at Rowntree Park Lodge and Update of Financial Business Case pdf icon PDF 367 KB

The Director of Customer & Corporate Servicesto present a report which sets out comments received under Section 123 of the Local Government Act 1972 regarding the proposed ‘disposal of open space’ at Rowntree Park Lodge, and updates the business case for the proposal.

Additional documents:

Decision:

Resolved:  (i)      That the objections raised to the proposal be noted.

 

                   (ii)      That approval be given to continue with the proposal previously endorsed by the Executive in January 2018 to convert the upper two floors into holiday let accommodation.

                  

Reason:     To support Rowntree Park and its stakeholders in developing the facilities on a long term sustainable basis.

 

                   (iii)     That it be noted that all net revenue generated will be ring-fenced for the benefit of Rowntree Park, as per the Executive decision in January 2018, and that the public will have an input in setting priorities for the use of the fund, which is projected to deliver £380k over the next 15 years.

 

                   (iv)    That it be noted that the Explore Reading cafe will be closed for a period of 12 weeks during the development works.

9.

2018/19 Finance and Performance Monitor 3 pdf icon PDF 724 KB

The Director of Customer & Corporate Services to present a report which details the council’s overall finance and performance position for the period 1 October 2018 to 31 December 2018, together with an overview of any emerging issues.

 

Decision:

Resolved:  (i)      That the finance and performance information be noted.

 

                   (ii)      That the position on the overall budget, and the need to retain some of the additional business rates income to cover potential cost pressures, be noted.

 

Reason:     To ensure that expenditure is kept within the approved budget.

10.

Capital Programme - Monitor 3 2018/19 pdf icon PDF 285 KB

The Director of Customer & Corporate Services to present a report which sets out the projected out-turn position of the council’s 2018/19 capital programme, including any under or overspends and adjustments, and asks Executive to recommend the adjustments to Council.

 

Additional documents:

Decision:

Resolved:  (i)      That the 2018/19 revised budget of £106.291m, as set out in Table 1 at paragraph 6 of the report, be noted.

 

                   (ii)      That the re-stated capital programme for 2018/19-2022/23, as set out in Table 2 at paragraph 58 and detailed in Annex A, be noted.

 

                   (iii)     That the use of £120k from capital contingency to the Mansion House scheme, as set out in paragraphs 56-57, be approved.

 

Reason:     To enable the effective management and monitoring of the council’s capital programme.

11.

Financial Strategy 2019/20 to 2023/24 pdf icon PDF 515 KB

The Director of Customer & Corporate Services to present a report which sets out the financial strategy for 2019/20 to 2023/24, including detailed revenue budget proposals for 2019/20 and asks Executive to recommend the proposals to Council for approval.

Additional documents:

Decision:

Resolved:  (i)      That the average rent decrease of 1% to be applied to all ‘social housing rents’ for 2019/20 be approved, as required by legislation and as shown in table 16 at paragraph 169 of the report and described in paragraph 168.

 

                   (ii)      That the average rent increase of 3.4% to be applied to all rents which fall outside the definition of ‘social housing rents’ for 2019/20, with the exception of a 2.7% increase on the Gypsy, Roma and Traveller Community site rents, be approved, as described in paragraphs 170 and 172.

 

Reason:     To ensure the ongoing financial stability of the HRA and allow work on improving the quality of the council’s affordable housing to continue.

15.

Chief Officer Redundancy pdf icon PDF 115 KB

The Chief Executive to present a report which seeks approval for the use of a reserve to pay the pension strain to the authority following the dismissal of a chief officer for reason of redundancy. 

 

Report to follow

Additional documents:

Decision:

Resolved:  (i)      That Executive Members confirm to the Leader that they have no objections to the proposed redundancy within 5 days, in accordance with the arrangements set out in paragraph 5 of the report.

 

                   (ii)      That a virement from the pay related matters reserve be approved, to cover the cost associated with the pension strain and enable the proposed redundancy to progress, subject to the Chief Executive being satisfied that there are no ‘material’ or ‘well founded’ objections to the proposal from Executive Members under Section 4D(6) of the council’s Constitution.

 

Reason:     To ensure that the decision on the proposal is made in accordance with statutory and constitutional provisions.

12.

Capital Financing & Investment Strategy pdf icon PDF 176 KB

The Director of Customer & Corporate Servicesto present a new report for 2019/20, providing an overview of how capital expenditure and capital financing contribute to the provision of services and how the associated risk is managed, and asking Executive to recommend the capital and investment strategy to Council for approval.

 

Additional documents:

Decision:

Recommended: That Council approve the capital and investment strategy at Annex A to the report.

 

Reason:              To meet the statutory obligation to comply with the Prudential Code 2017.

 

13.

Capital Budget 2019/20 to 2023/24 (formerly Capital Programme 2019/20 and 2023/24) pdf icon PDF 475 KB

The Director of Customer & Corporate Services to present a report which sets out the capital strategy for 2019/20 to 2023/24, and new capital schemes in particular, and asks Executive to recommend the revised capital programme to Council.

Additional documents:

Decision:

Recommended: That Council:

 

(i)           Agree to the revised capital programme of £579.762m reflecting a net overall increase of £185.898m, as set out in table 13 at paragraph 92 of the report and in Annex A, key elements of which include:

·        New schemes funded by prudential borrowing totalling £28.960m as set out in table 3 and summarised in table 13.

·        New schemes funded by a combination of Prudential borrowing and external funds of £28.7m, as set out in table 4 and summarised in table 13;

·        Extension to existing schemes of £7.372m funded by prudential borrowing, as set out in table 5 and summarised in table 13;

·        Extension of prudential borrowing funded Rolling Programme schemes totalling £6.903m, as set out in table 6 and summarised in table 13;

·        Extension of externally funded Rolling Programme schemes totalling £7.941m, as set out in table 7 and summarised in table 13;

·        An increase in HRA funded schemes totalling £106.022m, funded from a combination of HRA balances / Right to Buy receipts, as set out in table 8 and summarised in table 13.

 

(ii)          Note that the total increase in council borrowing as a result of new schemes being recommended for approval, the details of which are considered within this report and the Financial Strategy report, is £46.385m.

 

(iii)        Approve the full re-stated programme, as set out in table 13 and summarised in Annex B, totalling £579.762m and covering the financial years 2019/20 to 2023/24.

 

Reason:              In accordance with the statutory requirement to set a capital budget for the forthcoming financial year.

 

14.

Treasury Management Strategy Statement and Prudential Indicators for 2019/20 to 2023/24 pdf icon PDF 593 KB

The Director of Customer & Corporate Services to present a report which asks Executive to recommend to Council the treasury management strategy and prudential indicators for the 2019/20 financial year.

 

Decision:

Recommended:That Council approve:

 

a)           The proposed treasury management strategy for 2019/20, including the annual investment strategy and the minimum revenue provision policy statement;

b)           The prudential indicators for 2019/20 to 2023/24 in the main body of the report;

c)           The specified and non-specified investments schedule at Annex B; and

d)           The scheme of delegation and the role of the Section 151 Officer at Annex D.

 

Reason:              To enable the continued effective operation of the treasury management function and ensue that all council borrowing is prudent, affordable and sustainable.

 

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