Agenda and draft minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare any personal, prejudicial or pecuniary interests they may have in the business on the agenda. None were declared.

To approve and sign the minutes of the last meeting held on 12^th March 2015.

Resolved:           That the minutes of the meeting held on 12^th March 2015 be approved and signed by the Chair as a correct record.

At this point in the meeting, members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Committee’s remit can do so. The deadline for registering is 5:00pm on Wednesday 8^th July 2015.

Filming or Recording Meetings

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can an be viewed at https://www.york.gov.uk/downloads/file/6453/protocol_for_webcasting_filming_and_recording_council_meetingspdf

It was reported that there had been no registrations to speak under the councils public participation scheme.

This report provides a review of the induction programme for newly elected and returning Members 2015/16, including the take-up of events and feedback received.

Members considered a report which provided a review of the induction programme for newly elected and returning Members 2015/16, including the take-up of events and feedback received.

Members made the following general comments about the induction programme:

·        The timing of some of the sessions were unsuitable for Members who work full time.

·        For Members who missed some of the sessions, it would of been useful for them to access training course content by video and asked whether in future, sessions might be recorded to be played back at a later date.

·        The one-to-ones were useful for newly elected members.

·        Better provision for IT support should be offered, particularly to new members who are not familiar with the Council’s IT systems.

In relation to the attendance figures, Members were pleased to note that attendance had generally been good across all events with nearly all newly elected members attending the mandatory and statutory training. As seen in previous election years, it had been a challenge to encourage returned members to participate in all events but all required members had undertaken the statutory training  for Licensing, Planning and Corporate Appeals.

The Steering Group noted that it was the intention to run some Scrutiny Training using the funds remaining in the Member Training budget. Members also suggested that the following should be included in the core programme 2015/16:

·        Ward Committee Training

·        Another opportunity to attend the Customer Centre Tour and Eco Depot Tour.

·        An offer of a further one-to-one for any Member that may require one.

Members noted that the Membersphere application would be launched in the coming weeks.

Resolved:       That the Steering Group noted the attendance and feedback received.

                             That the Steering Group recommended the above additions to the core programme for 2015/16.

Reason:              In order to comply with the Council’s agreed training and development policy for Members and monitor the provision of successful training.

Members are asked to consider the work plan for the Member Support Steering Group.

Consideration was given to the work plan for the Member Support Steering Group for the 2015/16 municipal year.

Members were invited to put forward suggestions for inclusion on the work plan:

·        The addition of a meeting in November/December to update on the Membersphere and Core Programme.

Resolved:  That, subject to the inclusion of the above items,  the work plan be approved.

Reason:     To provide the Steering Group with a planned programme of work.