Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Webcast: videorecording

Items
No. Item

14.

Declarations of Interest

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

 

Minutes:

At this point in the meeting, Members were asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they had not already done so in advance on the Register of Interests. No additional interests were declared.

 

15.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Thursday, 5 May 2022. 

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

 

Minutes:

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

16.

Called-in Item: Review of the "Controlling the Concentration of Houses in Multiple Occupation" Supplementary Planning Document 2012 (revised 2014) in response to the Council Motion of December 2021 pdf icon PDF 298 KB

To consider the decisions made by the Executive on 21 April 2022 in relation to the above item, which have been called in by Councillors Warters, Doughty and Kilbane in accordance with the Council’s Constitution.

 

A cover report is attached setting out the reasons for the call-in and the remit and powers of the Customer & Corporate Services Scrutiny Management Committee (Calling-In) in relation to the call-in, together with the original report and annexes, and the decisions of the Executive.

 

 

Additional documents:

Minutes:

Members considered a report which set out the reasons for the call-in of the decisions made by the Executive on 21 April 2022 in respect of the review of the “Controlling the concentration of Houses in Multiple Occupation” Supplementary Planning Document 2012 (revised 2014), along with the Committee’s remit and powers in relation to the call-in.

 

The decisions were contained in the extract from the relevant Decision Sheet at Annex A to the report.  The original report to the Executive Member Decision Session was attached as Annex B.  The decisions had been called in by Cllrs Doughty, Kilbane, Pavlovic and Warters for the following reasons:

 

a)   “The decision reached does not satisfy the will of Full Council with regard to the motion approved on the 16th December, something of a constitutional anomaly but also the decision from Executive;

b)   Does not provide any explanation as to why a review of this HMO SPD cannot take place alongside and separate from the LP process to assess best practise policies and thresholds as used by other local authorities;

c)   Indicates that the current HMO SPD and its use when assessing new HMO applications is ‘robust’ when clearly it is not and has not been for some years now based on planning application determinations and of course the report from the LGSCO.”

 

Under the provisions of the council’s constitution and the

requirements of Local Government Act 2000, the following

options were available:

·        A – not to refer the matter to Executive, in which case the

original decision would be confirmed, or

·        B - refer the matter to Executive with specific

recommendations.

 

At the invitation of the Chair, two of the Calling-In

Members, Cllrs Warters and Pavlovic, addressed the committee in turn, explaining the reasons for the call-in and their individual positions on the Full Council motion. They also responded to questions from Members of the committee.  The Executive Members for Economy and Strategic Planning, Finance and Performance and Housing and Safer Neighbourhoods then addressed the committee to explain the reasons behind the Executive decision and respond to Members’ questions.

 

The meeting was adjourned from 19:05 to 19:13 for a break after which Members put questions to the officer responsible for the report at Annex 2.

 

During the responses to questions, Members were informed

that:

·        Short term holiday lets did not fall under the umbrella description of Houses in Multiple Occupation (HMO)

·        It had not been considered the best course of action to ask the planning inspector for an informal view on the proposed change to a Supplementary Planning Document (SPD). However, the officer report to Executive had not ruled this option out.

·        Officers were willing to work with Members to draft effective motions.

·        More frequent information from an HMO registration scheme would provide better data for planning purposes.  The licensing of HMOs would improve the quality of the accommodation provided and would also contribute to the data set.

 

After a full debate which centred around the potential impact of delaying the Executive Member  ...  view the full minutes text for item 16.

 

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