Local democracy during coronavirus

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Agenda and minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Democratic Services 

No. Item


Chair's Remarks


At this point in the meeting, the Chair reported that Cllr D Taylor would be substituting for Cllr Rowley BEM, commenting that this would not materially affect proportionality at the meeting, given his independent status.



Declarations of Interest

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.



Members were invited to declare any personal, disposable or pecuniary interests not included on their Register of Interests, which they might have in the business of the agenda.


Cllr Wann declared a personal interest in that he worked for the University of York.  No more interests were declared.


Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Thursday, 5 May 2022. 


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.



It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.



Minutes pdf icon PDF 212 KB

To approve and sign the minutes of the meeting held on 7 February 2022.


Resolved: That the minutes of the meeting held on 7 February 2022 be approved and signed by the Chair as a correct record, subject to changing the Chair’s initial from C to J.



Called-In Item: ePetition: CYC solve the University related parking, don't just MOVE it pdf icon PDF 285 KB

To consider the decision made by the Executive Member for Transport on 19 April 2022 in relation to the above item, which has been called in by Councillors Warters, Doughty and Rowley in accordance with the Council’s Constitution.


A cover report is attached setting out the reasons for the call-in and the remit and powers of the Customer & Corporate Services Scrutiny Management Committee (Calling-In) in relation to the call-in, together with the original report and annexes, and the decision of the Executive Member.


Additional documents:


Members considered a report which set out the reasons for the call-in of the decision made by the Executive Member for Transport on 19 April 2022 in respect of Called-in Item: ePetition: CYC solve the University related parking, don’t just MOVE it, along with the Committee’s remit and powers in relation to the call-in.


The decisions were contained in the extract from the relevant Decision Sheet at Annex A to the report.  The original report to the Executive Member Decision Session was attached as Annex B.  The decision had been called in by Cllrs Warters, Doughty and Rowley for the following reasons:


a)   “The petition requested a solution to the University-related parking problem that the Executive Member and associated Officers have by virtue of their earlier actions and decisions simply moved from one community to another.

b)   The ‘decision’ on the 19 April was in reality to ignore the requests of the petition and to do nothing.

c)   We find this unacceptable and request the call in of this decision.”

Under the provisions of the council’s constitution and the requirements of Local Government Act 2000, the following options were available:

·        A – Not to refer the matter to Executive, in which case the original decision would be confirmed, or

·        B - Refer the matter to Executive with specific recommendations.


At the invitation of the Chair, two of the Calling-In Members addressed the committee, explaining in more detail the reasons for the calling-in, and then they responded to questions put by Members.  The Executive Member for Transport then addressed the committee to explain his reasons behind his decision and to respond to Members’ questions. Officers responsible for the report at Annex B were then invited to address any issues raised by the Calling-In Members and they also answered questions from Members of the Committee.

The Executive Member and Officers responded in detail to questions put to them relating to:


·        Civil enforcement responsibilities relating to badly parked vehicles;

·        Double yellow lines on Tranby Avenue and traffic restrictions in the area;

·        Residents parking schemes in Badger Hill and elsewhere;

·        The Travel Plan for the University of York and potential arrangements under the Bus Services Improvement Plan designating park and ride sites into multi modal travel points with overnight parking;

·        The responsibilities of the Transport Department in general, including the Schools Travel Team, to work with others to secure the fullest possible engagement with alternative modes of transport in the area concerned.

At this point, the Chair noted that a ‘concessions offer’ had been made by the Executive Member to work with Ward Members and Officers around his original decision regarding appropriate traffic restrictions in the area.  The Chair then received procedural advice from the Head of Democratic Services and the Director of Governance and  in light of the concession made by the Executive Member, and confirmation of what was achievable by Officers, he suggested that the call in need not proceed any further on the basis of the following specific concessions:

·        The  ...  view the full minutes text for item 13.


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