Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and draft minutes

No. Item


Declarations of Interest

At this point, Members are asked to declare:


·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests


which they may have in respect of business on this agenda.



Members were invited to declare at this point in the meeting any personal, disposable or pecuniary interests not included on their Register of Interests, which they might have in the business on the agenda. None were declared.



Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings.  The deadline for registering at this meeting is 5:00pm on Thursday, 21 January 2021. 


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services.  Contact details can be found at the foot of the agenda.  


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.




It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.


Minutes pdf icon PDF 198 KB

To approve and sign the minutes of the meeting held on 21 December 2020.


The Minutes of the meeting of the Committee held on 21 December 2020 were approved as a correct record, to be signed at a later date by the Chair.


Called-in Item: Make It York - Impact of Covid-19 pdf icon PDF 287 KB

To consider one of the decisions made by the Executive on 15 December 2020 in relation to the above item, which has been called in by Councillors Douglas, Lomas and Heaton in accordance with the Council’s Constitution.


A cover report is attached setting out the reasons for the call-in and the remit and powers of the Customer & Corporate Services Scrutiny Management Committee (Calling-In) in relation to the call-in, together with the original report and the decisions of the Executive.


Additional documents:


Members considered a report which set out the reasons for the call-in of one of the decisions made by Executive on 15 December 2020 in respect of a guarantee for Make It York (MIY), along with the Committee’s remit and powers in relation to the call-in.


The relevant decision was highlighted in the Decision Sheet at Annex 1 to the report.  The original report to Executive was attached as Annex 2.  The decision, which related to a letter of guarantee of access to funding to MIY, had been called in by Cllrs Douglas, Lomas and Heaton for the following reasons:


a)   The £1m guarantee over two years is an unacceptable financial risk to council taxpayers at a time when a new two year service level agreement (SLA) between City of York Council and Make it York is in the process of being drawn up and due to be agreed by March 2021;


b)   The 2021-2023 SLA may not include all existing functions so the £1m guarantee should be halted for a short period ensuring that if and when agreed, it reflects the level of Make it York’s future council-commissioned activities;


Under the provisions of the council’s constitution and the requirements of Local Government Act 2000, the following options were available:

·        A – not to refer the matter to Executive, in which case the original decision would be confirmed, or

·        B - refer the matter to Executive with specific recommendations.


Prior to inviting Cllr Douglas to address the committee on behalf of the Calling-In Members, the Chair called for a short adjournment to the meeting to receive advice on the participation of 2 representatives from Make It York who had made themselves available to join the remote meeting but had not expressly been invited.


Following receipt of advice from the Monitoring Officer during the adjournment, the meeting resumed and the Monitoring Officer explained her advice to the Committee, suggesting that the Chair not invite the 2 MIY representatives to join the meeting in light of the business being primarily focussed upon a funding guarantee in their favour. 

The Chair then invited Cllr Douglas to proceed.  She then explained in more detail the reasons for the calling-in, and responded to questions put by Members.  The Executive Members for Finance & Performance and Economy & Strategic Planning then outlined the reasons for the original decisions, and responded to Members’ questions. 


Officers then responded to questions which had been raised during the meeting, particularly in relation to  the specific rationale for the proposed guarantee, how the sum had been arrived at  and the implications of deferring the guarantee until March 2021. 



Members went on to debate the options in full and to consider whether they wished to make any additional observations or recommendations arising from the call in.


A proposal to refer the decision on the proposed guarantee to access to funding back to the Executive for reconsideration was moved and seconded and it a named vote was taken as follows:


Councillor            Vote

Daubeney           Against

Hollyer  ...  view the full minutes text for item 17.


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