Agenda and minutes

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No. Item


Declarations of Interest (5.35 pm) pdf icon PDF 222 KB

At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.


An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.


[Please see attached sheet for further guidance for Members]


Members were asked to declare at this point in the meeting any disclosable pecuniary interest or other registerable interest they might have in respect of business on the agenda, if they had not already done so in advance on the Register of Interests.


None were declared.


Public Participation (5.36 pm)

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Thursday, 28 September 2023. 


To register to speak please visit to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.


Webcasting of Public Meetings


Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates ( for more information on meetings and decisions.



It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme.


Gwen Swinburn spoke in relation to the called in item and requested that the exact calculations by Ward be published.  She also stated that she would like to see stronger spending in the deprived areas of each Ward. 


Minutes (5.36 pm) pdf icon PDF 213 KB

To approve and sign the minutes of the meeting held on 27 June 2022.


Resolved:  That the minutes of the last meeting held on 27 June 2022 were approved as a correct record.



Called-in Item: Resolution "X" on Ward Funding from Finance & Performance Monitoring Report (5.39 pm) pdf icon PDF 213 KB

This report sets out the reasons for the call-in of the decision made by the Executive on 14 September 2023 in respect of the approved ward funding allocations.  The report also sets out the powers and role of the Corporate Services and Climate Change Scrutiny Management Committee (Calling-In) in dealing with the call-in.


Additional documents:


Members considered a report which set out the reasons for the call-in of the decisions made by the Executive on 14 September 2023 in respect of the approved ward funding allocations set out in paragraphs 30 and 31 of the report to Executive, along with the Committee’s remit and powers in relation to the call-in.


The relevant decision was contained in the extract from the relevant Decision Sheet at Annex A to the report.  The original report to Executive was attached as Annex B, and the decision had been called in by Cllrs Hollyer, Hook and Smalley, the detailed reasons and alleged constitutional breach for which were contained in Annex C, as follows:


·       We believe the decision breaches Principles of Decision Making c) clarity of aims and desired outcomes, and j) consideration of relevant implications.

·       The stated outcome is to target funding at more deprived wards, however an error in the funding formula means this does not happen. The Executive Report states that (at 31) “The decision reflects that a standard amount of the funding is still applied on a per councillor basis, but a proportion is allocated using the Indices of Multiple Deprivation, including a weighting which reflected the population of each ward.”

·       However this is not the case, as each calculation of the average score for each ward includes both a multiplication and a division by population - meaning the population element is ultimately removed.

·       The population weighting only applies to the weighting of the individual LSOA scores within the ward - so the ward’s score is weighted by population of the relevant LSOAs, but this is not then itself weighted when comparing the ward score to other wards and allocating the funding.

·       The equation for each ward’s allocation (e.g. With just two LSOAs) is:


Ward IMD Score = (LSOA 1 Pop x LSOA 1 IMD) + (LSOA 2 Pop x LSOA 2 IMD)

LSOA 1 Pop + LSOA 2 Pop


The allocation of funding is then made using this equation:


Ward Funding = Ward IMD Score x Total Funding (£145,000)

Total of Ward IMD Scores


·       This error means that larger wards are disadvantaged as their population is not taken into account compared to smaller wards.

·       This means that there is little correlation between funding per resident and the ward’s level of deprivation - negating the whole point of the changes.


Councillor Hollyer represented the Calling-In Members and expanded on the reasons for the call-in and then responded to questions from Members.  The Executive Member for Finance, Performance, Major Projects and Equalities and the Executive Member for Housing, Planning and Safer Communities then addressed the Committee and responded to questions.  Next, the officers responsible for the calculation in question were invited to clarify the reasoning for the choice of calculation and to respond to questions.  Finally, Cllr Hollyer summed up on behalf of the Calling-In Members, and the Executive Members summed up their position.


During the process outlined above, it was confirmed that:


·       To avoid bias, and because  ...  view the full minutes text for item 4.


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