Agenda and minutes

No. Item


Surgery - 6.30pm

With the opportunity to talk with:

  • Cllr Carol Runciman
  • Cllr Keith Orrell
  • Cllr Keith Hyman
  • New Earswick Parish Council
  • Huntington Parish Council
  • Ginnie Shaw, Neighbourhood Management Officer
  • City Strategy about the Local Development Framework
  • The Safer Neighbourhoods Policing Team
  • Street Environment Services
  • The Council’s Young People’s Services
  • Group Response Community Rangers


Get advice on what you can sow in your garden in July from Judith Ward, City of York Council Allotments Officer.


1.                 Surgery


Residents had the opportunity to speak with:


§        Councillors Carol Runciman, Keith Orrell and Keith Hyman

§        Parish councillors Don Crawford and Richard Revell

§        Dave Caulfield and Martin Grainger from City Strategy about the Local Development Framework (LDF)

§        Judith Ward, Allotments Officer

§        Iain Dunn, Street Environment

§        Amanda Stenson, Young People’s Services

§        Inspector Alisdair Dey and PCSO John Armstrong, Safer Neighbourhood Team

§        John Cook, Group Response/Community Rangers

§        Ginnie Shaw and Richard Stratford, Neighbourhood Management Unit 


Welcome and minutes

Dave Caufield, Head of City Development, and Martin Grainger, Principal Development Officer will explain about the LDF and how you can influence the planning of York’s future.


2.          Welcome and minutes


2.1 Councillors welcomed everyone to the meeting

2.2  The minutes of the April ward committee were approved and signed


Police report

Cllr Carol Runciman will tell the meeting about how the project will benefit the ward.


3.     Police report


3.1             Inspector Alisdair Dey and PCSO John Armstrong provided a report on police activities in the ward, indicating very positive trends.  In North Yorkshire as a whole, crime had reduced by 3% and 40% of this reduction had been in Huntington and New Earswick which was again down by 11% in the current financial year.  PCSO Armstrong thanked all agencies involved for their contributions.  His report was endorsed by Inspector Dey who also referred to positive work at Monk’s Cross.

3.2             Residents asked questions and made comments as follows: 

Q:  To what do you attribute the reduction?

A:   This is a very proactive team.  Thirty four search warrants were issued in .  The paradox of crime statistics is that the more crime is detected, the higher the crime figures appear to be.  Statistics don’t provide the total picture.

Q:  Doesn’t Monk’s Cross have their own private security?

A:  Yes.  We wish to work closely with the private security firms and are promoting a partnership (MXARC).  So far, ASDA is on board.  Police, however, are responsible for crime detection and reduction.

Q. Does this raise a problem with allocating public resources to private businesses?

A. We are ultimately responsible. We do, however, try to build partnerships so that resources are used as efficiently as possible.

Q:  What about the role of good citizenship?

A:  It’s important that we work with other agencies and services in the community like the local schools so PCSOs visit and get to know pupils so they see police as approachable.

Q:  What difference has a local office made?

A:  A huge difference.  Been easier to contact residents, for them to contact us and reduced travel time.


Playbuilder Project

Judith Ward will explain about allotment provision in the ward.


4.          Playbuilder project


4.1       Councillor Carol Runciman provided a presentation on the Playbuilder Project, emphasizing the following points:


§        City of York Council has been allocated £1.12m over 2 years from the Government Playbuilder Project to develop play in 22 play areas across the city

§        An audit had been carried out to identify gaps; the primary target will be 8 – 13 year olds; the provision must provide sites that are accessible to all (including disabled children), promote adventurous play (so not traditional slides and roundabouts) that allows children to take safe risks

§        In the ward, Orchard Park has been included in Year 1 of the programme (£40,000)

§        Substitute trees will be included so children learn to respect natural environment

§        If you have any questions, you can contact Simon Haddock, Mary Bailey or Dave Meigh in the council’s Learning, CuIture and Children’s Services.


4.2       Residents asked questions and made comments as follows:

Q:  Puzzled by the figures: what is funding being spent on?

A:  Assume some has gone on project management. However, majority will be spent on children’s play: this is an unprecedented amount and will not come York’s way again.

Q:  Youngsters in the target age group like to use their bikes and have built informal play track locally near Huntington Hall.  Such provision is very positive but it does need litter bins as well.

A:  Will report this to Mary Bailey

Q:  Will the new equipment be robust? Example of site at Askham Bryan

A:  Yes, definitely a criterion.  The Askham Bryan site has been mentioned to Play Team already, but will be again.


Residents were advised that further information can be obtained at


Allotment provision

Your opportunity to discuss local issues and concerns with your councillors.


5.          Allotment provision


5.1       Judith Ward, Allotments Officer, provided a colourful presentation on allotments in York, making the following points:


§        Sixteen allotment sites in York are managed by CYC (none in Huntington and New Earswick ward), with a further 24 managed by other organisations such as parish councils (for example, Huntington) and independent agencies

§        The two World Wars of the last century had encouraged an increasing interest and use of allotments (the WW2 slogan being “Dig for Victory”) but since then there had been a general decline as allotments were less important in the 1960s and in the ‘90s there was a trend for plots to become derelict and abandoned

§        More recently, however, there had been an upturn in the use and demand for allotments, so they all have waiting lists

§        An example of a new allotment site is New Lane, Strensall, which is managed by CYC for Strensall Parish Council.  It was a requirement of planning permission and by the time a suitable location had been found the waiting list was so long that the plot size had to be halved (the original size of an allotment was 1/16th of an acre, estimated to be sufficient to feed a family of 6 with a lot of hard work.  Now 150 sq. yds is the standard size for new tenants and smaller plots and raised beds are a helpful approach)

§        An all-age, inclusive approach is being encouraged (for example, Glen Gardens, Tang Hall) and intergenerational sharing of knowledge about gardening and cooking the results    


5.2       Residents asked questions and made comments as follows:

C:  Huntington allotments have a majority of women with very good allotments.  A:  Yes, this is the case at most sites

Q:  Could allotments be incorporated into the LDF?

A:   Short answer is “Yes”.  Work done on the plan looks at need for different types of open space across the city; will try to address deficiencies and factor in such needs in new developments.  Also looking at potential of existing land for more allotment provision

C:  New Earswick allotments will take Huntington residents on waiting list.  Increased popularity and success of take up of allotments in last 5 years has been partly down to the work of Judith Ward and colleagues.


Local Development Framework


6.       Local Development Framework


6.1       Martin Grainger introduced the Local Development Framework (LDF), using a slide presentation including the following points:


§        The LDF is a planning blueprint for the future of the city.  The context is, having grown substantially in the last 150 years, York will continue to grow.  Anticipated that in the next 20 years there will be an additional 50,000 people, making a total population of 245,000 with a requirement for an additional 850 homes (this is from the Regional Spatial Strategy for the Yorkshire and the Humber) and at least 1,000 jobs per year.  Additional challenges are dealing with climate change and creating sustainable neighbourhoods and communities so York is not a “twin track” city

§        The LDF includes 4 key documents:  Core Strategy, Allocations Document, City Centre Area Action Plan and North West York Action (including the so-called “tear drop” and former British Sugar site) Plan.  Included in the vision for the first time are permanent green belt boundaries and the main urban area is the primary focus for development, including Hungate, Nestle South, Germany Beck and Derwenthorpe.  Shortfall of land for 4,400 homes and new land for business means looking at areas outside the urban area, whilst keeping in mind a number of key constraints. These include: preserving York’s historic character and setting; protecting its green infrastructure; and minimising flood risk as well as taking into account transport, sustainability, agricultural land quality and open space.      

§        Should York grow, certain areas are preferred for development, as shown in the leaflet distributed with Your Ward and Your City.  This is a long term plan, so there may be sites that become available that we don’t yet know about.

§        We are hoping to allocate at least 30% to open spaces and facilities.  The Strategic Policies are Design and Conservation; Affordable Housing; Gypsy and Traveller sites; Community Stadium; Plan for sustainable waste management; Reduce energy demand; BREEAM/sustainable design; Encourage public transport, walking and cycling; Green infrastructure; Maximise public space; Manage flood risk.

§        The current stage is an important one in the consultation process.


6.2             Residents asked the following questions

Q. Have you taken into consideration that Huntington and New Earswick are divided by the River Foss, that they are two separate entities?

A. Yes, this has been taken into account.

Q. Why has the Heslington and Fulford area not been designated?

A. There are constraints here, such as the Heslington Conservation Area. There is also the Heslington East development. It is not that Huntington is of no value.  We are trying to make our approach as open and transparent as possible.  Anyone who has a different view from that proposed is encouraged to respond to the consultation document.

C. The urban sprawl of Haxby / Wiggington contradicts the vision

A. Past plans have not provided the same steer. Get plan through to set a design that allows for a more sustainable future.

 Q. Who designs the regional plan?

A. The Regional Assembly for the Yorkshire  ...  view the full minutes text for item 6.


Have your say!


7.       Have Your Say!


7.1             Residents were invited to ask any further questions.

7.2             Cllr Orrell closed the meeting by thanking those present for their attendance and the officers for their contributions


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