Local democracy during coronavirus

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Agenda and minutes

Venue: The Citadel - The Citadel. View directions

Contact: Democratic Services 

Webcast: video recording

Items
No. Item

26.

Declarations of Interest

At this point, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare at this point in the meeting any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests they might have in the business on the agenda.

 

Cllr Crawshaw declared a personal and prejudicial interest in Agenda Item 8(i) –  Motions on Notice: Protecting Live Music Venues in York, as he ran a small monthly music event at a local pub.  He left the room during consideration of that item and took no part in the discussion or decision thereon.

27.

Minutes pdf icon PDF 127 KB

To approve and sign the minutes of the Special and Ordinary meetings of Council held on 17 July 2019.

Additional documents:

Minutes:

Resolved:  That the minutes of the Special and Ordinary meetings of Council held on 17 July 2019 be approved and then signed by the Chair as correct records.

 

28.

Civic Announcements

To consider any announcements made by the Lord Mayor in respect of Civic business.

Minutes:

The Lord Mayor announced the recent death of Paddy Morrison, a former District Councillor for the Guildhall Ward, and invited Members to stand for a moment as a mark of respect. 

 

Members later observed a minute’s silence in remembrance of Hon. Alderman David Horton, twice a former Lord Mayor, and Hon. Alderman Keith Wood, a former Lord Mayor and former Sheriff, both of whom had sadly passed away in recent months.

 

The Lord Mayor also drew attention to the receipt of:

·        1,000 origami cranes, a gift from visitors from Nagasaki at the Hiroshima memorial event in St Helen’s Square, which were available to view in the meeting room and

·        A poppy brooch, given by the British Legion, which would be donated to the Civic office for the use of future Lord Mayors.

 

 

29.

Public Participation

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Wednesday, 30 October 2019.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

WEBCASTING NOTICE

 

Please note: this meeting may be filmed for live or subsequent broadcast via the internet - at the start of the meeting the Lord Mayor will confirm if all or part of the meeting is being filmed.

 

You should be aware that the Council is a Data Controller under the Data Protection Act. Data collected during this webcast will be retained in accordance with the Council’s published policy.

 

Public seating areas will not be filmed by the Council.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

 

Minutes:

It was reported that eight members of the public had registered to speak at the meeting under the Council’s Public Participation Scheme.

 

Drew Thompson, a member of the YPHA, had registered to speak on the council’s licensing policy but was not in attendance.

 

Gwen Swinburn, a local resident, commented on the motion on Brexit at Agenda Item 8(ii), suggesting it alienated residents who voted ‘leave’, and on the motion at Item 8(i), submitted by Cllr Crawshaw, citing a conflict of interests.

 

Andreas Heinemeyer, of Extinction Rebellion, spoke on the importance of Askham Bog, urging the Council to protect it from potential damage in the light of the ongoing planning appeal. He then presented a symbolic lantern to the Lord Mayor.

 

John Cossham spoke in support of the petition to be presented under Agenda Item 5, on behalf of the 20’s Plenty campaign.

 

Clara Cullen, of the Music Centre Trust, spoke in support of Motion (i) at Agenda Item 8: Protecting York’s Live Music Venues.

 

Harkirit Boparai, of the Crescent Community Venue, also spoke in support of Motion (i), mentioning the recent loss of several venues and the potential threat to the Crescent of a nearby flat conversion.

 

Tom Franklin, Chair of York Green Party, spoke in support of the amendment to Motion (ii) at Item 8, relating to Brexit.

 

Hon Ald Brian Watson spoke against Motion (ii), on the grounds that it was politically biased.

30.

Petitions

To consider any petitions received from Members in accordance with Standing Order No.15.

 

Notice has been received of onepetition, to be presented by Cllr Fitzpatrick, on behalf of  ‘20’s Plenty’, calling for an extension of the 20 mph default speed limit in York.

Minutes:

Under Standing Order 15, the following petition was presented by the following Member for reference to the Customer and Corporate Services Scrutiny Management Committee, in accordance with the Council’s petition arrangements:

 

·        Cllr Fitzgerald -  a petition signed by 368 residents, calling for a 20mph default speed limit extension for York.1

 

31.

Report of Executive Leader and Executive Recommendations and Questions pdf icon PDF 178 KB

To receive and consider a written report from the Leader, to ask questions on the work of the Executive and to consider the Executive recommendations for approval, as set out below:

 

Meeting

Date

Recommendations

 

Executive

 

 

 

Executive

 

 

 

Executive

 

 

 

 

 

 

Executive

 

 

18 July 2019

 

 

 

29 August 2019

 

 

 

26 September 2019

 

 

 

 

 

24 October 2019

 

 

Minute 22: Children in Care Residential Commissioning Plan

 

Minute 36: Capital Programme - Monitor 1 2019/20

 

Minute 49: Reducing York’s Carbon Footprint with Electric Vehicles

 

Minute 50 – York Outer Ring Road Improvements Update

 

Minute 61 – The Council Plan 2019-23

(to follow)

 

Additional documents:

Minutes:

A – Executive Leader’s Report

 

A written report was received from the Executive Leader, Cllr Aspden, on the work of the Executive.

 

Prior to the responses from Opposition Group Leaders, it was moved by Cllr Rowley, and seconded by Cllr Warters, that Standing Order 16.2 be suspended to allow Cllr Rowley to respond to the Leader’s report in the absence of Cllr Doughty.  On being put to the vote, this motion was declared LOST.

 

Members were then invited to question the Leader on his report.  Questions were received from the floor from the following Members in relation to the subjects listed:

 

York Central

·        Question from Cllr Rowley on when businesses were expected to move on site.

·        Supplementary from Cllr Crawshaw on risk to the council in keeping the project moving forward.

·        Supplementary from Cllr Perrett on priorities should the Housing Infrastructure Funding (HIF) bid not be successful.

 

The Leader responded, stating that matters would progress once the government released HIF funding for the infrastructure, the site risk was currently at its lowest level for 40 years and he would be happy to have further discussions with Opposition groups on the issues raised.

 

York Outer Ring Road (ORR)

·        Question from Cllr Warters on whether dualling the ORR would facilitate over-development in the area.

·        Supplementary from Cllr Warters on whether the Leader supported reducing the housing allocation in the Local Plan.

·        Supplementary from Cllr Webb on whether the Deputy Leader had been involved in lobbying on the ORR.

 

The Leader responded, stating that dualling was needed to create space on the ORR, that sustainable transport must also be considered and that the Local Plan had been submitted and would be tested on examination.  The final question should be addressed to the Deputy Leader.

 

B – Executive Recommendations

 

Children in Care Residential Commissioning Plan

 

Cllr Aspden moved, and Cllr D’Agorne seconded, the following recommendation contained Minute 22 of the Executive meeting held on 18 July 2019:

 

Recommended:  That Council allocate a capital budget of £1.36m, funded from prudential borrowing, to purchase 3 new buildings for the delivery of residential provision in York, with the revenue costs of the borrowing to be met from existing revenue budgets within Children’s Services.

 

Reason:               In order to develop the city’s residential provision for children in care and ensure that the council meets its statutory sufficiency duty.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved: That the above recommendation, relating to the CIC Commissioning Plan, be approved.1

 

Capital Programme Monitor

 

Cllr Aspden then moved, and Cllr D’Agorne seconded, the following recommendation contained in Minute 36 of the Executive meeting held on 29 August 2019:

 

Recommended:  That Council approve the adjustments resulting in a decrease of £65.816m in the 2019/20 budget, as detailed in the report and contained in Annex A.

 

Reason:              To enable the effective management and monitoring of the council’s capital programme.

 

On being put to the vote, the recommendation was declared CARRIED and it was

 

Resolved:  ...  view the full minutes text for item 31.

32.

Report of Deputy Leader and Questions pdf icon PDF 89 KB

To receive and consider a written report from the Deputy Leader and to question the Deputy Leader thereon.

 

Minutes:

A written report was received from Cllr D’Agorne, in his capacity as Deputy Leader.

 

Members were then invited to question the Deputy Leader on his report and questions were received from the floor from the following Members in relation to the subjects listed and responded to by the Deputy Leader as indicated:

 

Council Plan

·        Question from Cllr Rowley, on cross-party involvement in developing the Council Plan.

 

The Deputy Leader responded, stating that both coalition groups had been involved and all Members had had the opportunity to respond to public consultation.

 

Deputising for the Leader (WYCA meeting)

·        Question from Cllr Baker, on extending expert advice on carbon budgeting across all council areas.

·        Question from Cllr Wann, on actions identified from low carbon workshops.

·        Question from Cllr Warters, on how dualling the York Outer Ring Road would affect carbon emissions.

 

The Deputy Leader responded, indicating that all council processes should take account of the zero carbon target as well as financial considerations. The workshops aimed to spread that message to all local authorities and LEPs.  Sustainable development and transport infrastructure designed around sustainable travel were part of this approach.

 

Budget

·        Question from Cllr K Taylor, on the timetable for consultation on the budget proposals.

 

The Deputy Leader responded, confirming that Executive Members would consider budget proposals for their individual portfolio areas in January 2020, at least 2 weeks before the Budget Executive meeting in February. 

33.

Motions on Notice

To consider the following Motions on Notice under Standing Order 22:

 

Motions submitted for consideration directly by Council, in accordance with Standing Order 22.1

 

(i)           From Cllr Crawshaw

 

Council notes:

·        that culture is in the eye of the beholder and can mean different things to different people or groups;

·        that offering a broad and balanced mix of culture, available to all York residents, is a crucial part of creating ‘a city that works for all’;

·        that a musical performance can take many forms and the lines between musician, DJ, artist and performer are becoming increasingly blurred;

·        that the recently developed Cultural Strategy makes little reference to the cultural significance of live music venues and nightclubs;

·        that several of York’s high-profile music venues, Working Men’s Clubs and nightclubs have closed in recent years, with several others under threat.

 

Council believes:

·        that there is an inherent value in bringing people together and sharing experiences;

·        that the enjoyment of music and rhythm – live or recorded – crosses all social, cultural and economic boundaries;

·        that pre-existing music venues should be supported and protected, particularly where the changing nature of the city centre, with increasing residential development, brings them into conflict with new neighbours;

·        that nightclubs and performance venues can vary significantly, but that any problems – whatever their nature - should not preclude a venue from delivering greater cultural value through a different incarnation in the future;

·        that a thriving, vibrant, diverse and responsibly managed early-evening, evening and night-time offer is a crucial part of the city’s economy.

 

Council resolves to call on Executive:

·        to support the establishment of a York Music Venues Network, building on the existing work of the national charity Music Venues Trust at a local level;

·        to work closely with the York Music Venues Network to assist in supporting and developing this crucial part of the city’s night-time economy;

·        to include the York Music Venues Network in all future discussions relating to the city’s cultural offer;

·        to include the York Music Venues Network as statutory consultees on all future developments in the city;

·        to proactively work with ‘problem venues’ to ensure they are adding value to the city, giving them every chance to develop and change before the cultural potential of the space they occupy is lost;

·        to endorse recognition of nightclubs and other ‘non-traditional’ performance spaces alongside live music venues as ‘Cultural Spaces’ under Local Plan Policy D3;

·        to endorse routinely applying relevant Planning Conditions, in line with the “Agent of Change” policies reflected in Paragraph 182 of the 2019 NPPF, to all development surrounding “Cultural Venues” as recognised under Policy D3;

·        to lobby the Government for legislative change to ensure music venues are eligible for business rate relief in the future.”

 

(ii)         From Cllr Widdowson

 

“Council notes that the Conservative Government’s disastrous Brexit strategy, despite suffering numerous defeats in the House of Commons, will have serious consequences for jobs, our economy, our NHS and our place in the World. Council also notes that the national Labour  ...  view the full agenda text for item 33.

Minutes:

(i)           Protecting Live Music Space

 

Moved by Cllr K Taylor and seconded by Cllr Lomas.

 

Council notes:

·        that culture is in the eye of the beholder and can mean different things to different people or groups;

·        that offering a broad and balanced mix of culture, available to all York residents, is a crucial part of creating ‘a city that works for all’;

·        that a musical performance can take many forms and the lines between musician, DJ, artist and performer are becoming increasingly blurred;

·        that the recently developed Cultural Strategy makes little reference to the cultural significance of live music venues and nightclubs;

·        that several of York’s high-profile music venues, Working Men’s Clubs and nightclubs have closed in recent years, with several others under threat.

 

Council believes:

·        that there is an inherent value in bringing people together and sharing experiences;

·        that the enjoyment of music and rhythm – live or recorded – crosses all social, cultural and economic boundaries;

·        that pre-existing music venues should be supported and protected, particularly where the changing nature of the city centre, with increasing residential development, brings them into conflict with new neighbours;

·        that nightclubs and performance venues can vary significantly, but that any problems – whatever their nature - should not preclude a venue from delivering greater cultural value through a different incarnation in the future;

·        that a thriving, vibrant, diverse and responsibly managed early-evening, evening and night-time offer is a crucial part of the city’s economy.

 

Council resolves to call on Executive:

·        to support the establishment of a York Music Venues Network, building on the existing work of the national charity Music Venues Trust at a local level;

·        to work closely with the York Music Venues Network to assist in supporting and developing this crucial part of the city’s night-time economy;

·        to include the York Music Venues Network in all future discussions relating to the city’s cultural offer;

·        to include the York Music Venues Network as statutory consultees on all future developments in the city;

·        to proactively work with ‘problem venues’ to ensure they are adding value to the city, giving them every chance to develop and change before the cultural potential of the space they occupy is lost;

·        to endorse recognition of nightclubs and other ‘non-traditional’ performance spaces alongside live music venues as ‘Cultural Spaces’ under Local Plan Policy D3;

·        to endorse routinely applying relevant Planning Conditions, in line with the “Agent of Change” policies reflected in Paragraph 182 of the 2019 NPPF, to all development surrounding “Cultural Venues” as recognised under Policy D3;

·        to lobby the Government for legislative change to ensure music venues are eligible for business rate relief in the future.”

 

On being put to the vote, the motion was declared CARRIED unanimously and it was

 

Resolved:  That the above motion be approved.1

 

(ii)         Brexit

 

Moved by Cllr Widdowson and seconded by Cllr Wann.

 

“Council notes that the Conservative Government’s disastrous Brexit strategy, despite suffering numerous defeats in the House of Commons, will have serious consequences for  ...  view the full minutes text for item 33.

34.

Questions to the Leader or Executive Members

To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Standing Order 20.

Minutes:

In accordance with Standing Order 21, Members were invited to question the Leader and / or the other Executive Members in respect of any matters within their portfolio areas.  Questions were received from the floor from the following Members in relation to the subjects listed and responded to by the relevant Executive Member as indicated:

 

(i)           To Cllr Ayre, Executive Member for Finance & Performance:

·        From Cllr Musson on why a decision had been taken not to purchase the Bootham Park Hospital site (supplementary from Cllr Myers).

 

Response: Purchasing the site would have incurred costs that risked cuts to front line services.  Information on the risks and benefits would be put in the public domain. The council would do what it could, along with key partners, to see that the purchaser delivered a development in line with the masterplan for the site.

 

(ii)         To Cllr Runciman, Executive Member for Health & Adult Social Care:

·        From Cllr Douglas on concerns about a proposed budget cut to substance misuse services(supplementaries from Cllrs Crawshaw and Pavlovic).

 

Response: The proposal would be a matter for Council to decide as part of the budget process. The intention in the longer term was to focus on a public health approach, working with Health partners to put services in the community that could deal with issues at an early stage.

 

(iii)        To Cllr Cuthbertson, Executive Member for Children, Young People & Education

·        From Cllr Fitzpatrick, on derogatory comments he had allegedly made at a recent conference on social mobility (supplementary from Cllr Crawshaw).

 

Response: Cllr Cuthbertson denied making the comments as alleged; any comments he had made were not derogatory and did not allude to poverty or social status.

 

35.

Report of Executive Member pdf icon PDF 676 KB

To receive a written report from the Executive Member for Transport and to question the Executive Member thereon, in accordance with Standing Order 19.

Minutes:

A written report was received from Cllr D’Agorne, in his capacity as Executive Member for Transport.

 

Members were then invited to question Cllr D’Agorne on his report and questions were received from the floor from the following Members in relation to the subjects listed:

 

Dualling of the Outer Ring Road

 

·        Question from Cllr Webb - why had the Executive Member not endorsed the project in a recent press release and (supplementary) what were his plans to ensure the city centre was not used as a short cut in years to come?

 

The Executive Member responded, stating that there was nothing in the press release that required endorsement and that a detailed strategy would be developed within the new Local Transport Plan.

 

Bus Services

·        Question from Cllr Lomas on consideration given to the future development of public bus services in York. (Supplementary from Cllr Myers).

 

The Executive Member responded, confirming that the additional services tendered for in January had begun operating in September.  A new contract for Park & Ride services had been awarded to First York, with a commitment to electric buses.  Further development would require further advice from Officers.

 

Local Transport Plan (LTP)

·        Question from Cllr Pearson, on what action had been taken to develop the LTP.

 

The Executive Member responded, stating that the policy inherited from the previous administration was to refresh the LTP after determination of the Local Plan.

36.

Scrutiny - Report of the Chair of the Customer and Corporate Services Scrutiny Management Committee pdf icon PDF 91 KB

To receive a report from Councillor Crawshaw, Chair of the Customer and Corporate Services Scrutiny Management Committee, on the work of the Committee.

 

Minutes:

A written report was received from Cllr Crawshaw, Chair of the Customer and Corporate Services Scrutiny Management Committee, on the work of the Committee since the last report to Council, on 17 July 2019.

 

37.

Appointments and Changes to Membership pdf icon PDF 6 KB

To consider the appointments and changes to membership of committees and outside bodies set out on the list attached to this summons.

Minutes:

Resolved:  That the appointments set out on page 51 of the agenda papers be approved.

 

 

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