Agenda and minutes

At this point, Members are asked to declare any personal or prejudicial interest they may have in the business on this agenda.

At this point, Members were asked to declare any personal or prejudicial interests they may have had in the business on the agenda.

Councillor Hogg declared a personal non prejudicial interest in agenda item 8 ‘York Museums Trust Performance Update’ as he was a member of the Museums Trust. He exercised his right to remain in the room and took part in the discussion.

Councillor Jones declared a personal non prejudicial interest in agenda item 8 ‘York Museums Trust Performance Update’ as he was a member of the Museums Trust. He exercised his right to remain in the room and took part in the discussion.

Councillor Evans declared a personal non prejudicial interest in agenda item 8 ‘York Museums Trust Performance Update’ as he worked for the Museums Trust.

To approve and sign the minutes of the meeting of the Leisure and Heritage EMAP held on 13 March 2006.

RESOLVED:That the minutes of the meeting of the Leisure and Heritage EMAP held on 13 March 2006, be approved and signed as a correct record.

At this point in the meeting, members of the public who registered their wish to speak regarding an item on the agenda or an issue within the Board’s remit can do so.  The deadline for registering is Monday 5 June 2006 at 10.00am.

It was reported that there were no registrations to speak under the Council’s Public Participation Scheme.

This report sets out the draft outturn figure for the financial year 2005/06.

This report set out the draft outturn figures for the financial year 2005/06.  The individual variations were detailed in full at Annex 1. In summary the draft outturn for 2005/06 was £10,619k.  This compared with a current approved budget of £10,772k, a net underspend of £153k or 1.4%. It was highlighted that the figures were provisional and may be adjusted, however, significant changes were not expected to be made. Members discussed the following:

·        Members thanked Officers for the savings which had been made.

·        Members queried which services the savings had impacted upon. Officers reported that parks and open spaces, and sports facility management had been most affected.

Advice of the Advisory Panel:

That the Executive Member be advised to:

(i)            Approve the draft revenue outturn for 2005/06 and note that the underspend will be transferred to the council’s reserves.

(ii)         Agree the carry forwards set out in paragraph 9 totalling £153k, subject to the approval of the Executive.

Decision of the Executive Member:

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:            To manage the budget effectively.

This report informs Members of

• the final outturn position of the 2005/06 Capital Programme
• changes to existing schemes
• slippage in budgets between financial years
• any new schemes

This report informed Members of the final outturn position of the 2005/06 Capital Programme and of any slippage in budgets between financial years. The report also informed Members of any new schemes and sought approval for their addition to the 2006/07 to 2008/09 Capital Programme. The report advised Members of changes to existing schemes to allow the more effective management and monitoring of the Capital Programme.

Officers updated that the Youth Service Vehicle Purchase scheme would transfer to Children’s Services EMAP after this meeting. Members discussed the following:

·        Restoring Rowntrees Park back to its original condition had been a success and it was queried if the same could be done for Hull Road Park. Officers reported that this was possible although they had not yet engaged with the public.

·        It was raised if plans to develop Victoria Park had progressed, as funding for this had been provided through a Section 106 agreement relating to St Barnabus School. Officers reported they would look into this.

·        Members requested that a colour copy of the Annex be available at future meetings.

Advice of the Advisory Panel:

That the Executive Member be advised to:

(i)         Note the updates to schemes as detailed in the report.

(ii)        Agree the scheme slippage reported and summarised in Annex 1.

(iii)            Approve the revised capital programme as set out in Annex 1.

Decision of the Executive Member:

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:            To manage the budget effectively.

This report seeks approval for the Service Plan for Council services that are wholly or part funded from the Leisure and Culture budget.

The annex to this report, which contains the Service Plans, is available at http://sql003.york.gov.uk/ieListDocuments.asp?CId=192&MId=1408&Ver=4&J=5

A paper copy is available for viewing at the Guildhall, York. Please contact the Democracy Officer listed on the details at the foot of the agenda. Copies will be available at the meeting.

Members will be able to view the Service Plans in the Members Library and on the Members drive.

If you are already viewing the online version of this agenda, then the annex will be incorporated into the agenda.

This report sought approval for the Service Plan for Council services that were wholly or part funded from the Leisure and Culture budget. The following was discussed:

·        Members discussed the attitude survey for adult activities. Officers reported that the survey had been funded by Sport England. There had been debate about the robustness of the survey, and the terminology and methodology used, although the results were considered a baseline.

·        Members requested hard copies of future service plans.

Advice of the Advisory Panel:

That the Executive Member be advised to approve the Service Plans attached to this report.

Decision of the Executive Member:

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To inform the Executive Member of objectives that have been met and service plan delivered within the approved budget.

The report asks the Executive Member to agree to New Earswick Library being relocated from its existing position into the Integrated Children’s Centre at New Earswick Primary School.

The report requested approval of the proposed relocation of New Earswick Library from its existing position, into the Integrated Children’s Centre at New Earswick Primary School. Members were presented with the following Options:

Option One:The library to relocate to the Integrated Children’s Centre at New Earswick Primary School and develop as a Library Learning Centre delivering both library services and flexible learning.

Option Two: The library to remain in its present position.

Members discussed access to the library as it was on the same site as the school. Officers confirmed that there was a separate entrance for the public, although the school could access the library within the building through a secured door. Members queried if opening hours would be extended, and Officers reported that this was possible if there was self issue of books.

Advice of the Advisory Panel:

That the Executive Member be advised to approve the relocation of New Earswick Library to the new Children’s Centre, in accordance with above Option One.

Decision of the Executive Member:

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To improve access to the library and increase partnership working.

This report updates members on the current progress of the York Museums Trust (YMT) towards meeting the targets agreed in the Partnership Delivery Plan. 

This report updated Members on the current progress of the York Museums Trust (YMT) towards meeting the targets agreed in the Partnership Delivery Plan. The York Museums Trust’s full report was at Annex 1. Members discussed the following:

·        There had been greater involvement of residents and young people with

YMT. It was important to ensure that museums were not just a tourist attraction.

·        A volunteer programme was currently being developed and pilot schemes

Of this were to be carried out. The aim was for volunteers to participate in clear cut short projects, to build skills and allow them to move to other projects. YMT staff would manage small groups of volunteers. The programme needed to be robust to cope with a variety of volunteer needs. Staff resources to manage volunteers may be a problem. A new post was to be created to help manage the scheme.

·        Members discussed access and inclusion in drama. Much work on this would involve young people. Gardens were to become theatrical spaces. A new post ‘Informal Learning Coordinator’ was to be created.

Advice of the Advisory Panel:

That the Executive Member be advised to note and comment upon the performance of the York Museums Trust.

Decision of the Executive Member:

RESOLVED:That the advice of the Advisory Panel be accepted and endorsed.

REASON:      To update the Executive Member.