Agenda and minutes

At this point, members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare, at this point in the meeting, any personal or prejudicial interests they might have in the business on the agenda.

Councillor King declared a personal non prejudicial interest in relation to Plans item 4b (Nuffield Hospital York, Haxby Road, York) as one of the Ward Members for Clifton.

Councillor Morley declared a personal non prejudicial interest in relation to Plans item 4b (Proposed University Campus Lying between Field Lane and Low Lane, A64 Trunk Road and Hull Road) as a member of the Heslington East Community Forum.

Councillor Wiseman declared a personal non prejudicial interest in relation to Agenda item 5 (Three Conservation Area Appraisals for Strensall, Strensall Railway Buildings and Towthorpe Village Conservation Areas: Consultation Drafts) as the Ward Member for Strensall.

To approve and sign the minutes of the last meeting of the Planning Committee held on 23 September 2010.

RESOLVED:             That the minutes of the last meeting of the Committee held on 23 September 2010 be approved and signed by the Chair as a correct record.

It is at this point in the meeting that members of the public who have registered their wish to speak can do so. The deadline for registering is by 5.00pm on Wednesday 24 November 2010. Members of the public can speak on specific planning applications or on other agenda items or matters within the remit of the committee.

To register please contact the Democracy Officer for the meeting, on the details at the foot of this agenda.

It was reported that there had been one registration to speak at the meeting under the Council’s Public Participation Scheme in relation to an item within the remit of the Committee. Although it was confirmed that this registration had now been withdrawn.

This item invites Members to determine the following planning applications:

Members considered reports of the Assistant Director (Planning and Sustainable Development) relating to the following planning applications, outlining the proposals and relevant planning considerations and setting out the views of the consultees and officers.

Construction of an 83 bed residential care home including ancillary facilities, external works and access [Clifton Ward] [Site Visit]

The Committee considered a major full application submitted by Primary Care Investments Ltd for the construction of an 83 bed residential care home including ancillary facilities, external works and access.

Officers circulated the following information in an update (full details of which are set out in the annex attached to the agenda):

• No objections to the proposals were now raised by Drainage subject to the imposition of a number of drainage conditions. Drainage were also satisfied with Condition 24 suggested by the Environment Agency subject to slight amendments
• The Sustainability Officer was satisfied with the sustainability information provided
• Condition 2 had been amended to update the plan numbers
• The City Archaeologist had confirmed that the site lay outside the Area of Archaeological Importance but that it may have an affect on archaeological deposits which might be preserved within the boundaries of the site. A watching archaeological brief would therefore be necessary.
• The addition of a condition to ensure the quality of the detail to the heads and sills and coping/eaves detail of the roof of the building.

Members made a number of comments and raised a number of concerns which included:

• Confirmation that all the outstanding drainage issues raised in paragraph 4.27 would be overcome by the addition of conditions
• Concerns that parking proposed would be insufficient to cover the proposed shift patterns and staff handover leading to overspill in adjacent residential streets
• Confirmation that Highway Network Management felt that the car parking details were adequate and had raised no objections
• Details of the tunnels referred to by residents. Officers confirmed that the tunnels referred to connected the old Nuffield Hospital site between the Library and the Hospital and would not affect the application site
• Details of Condition 5 and the Construction Environmental Management Plan (CEMP) relating to wheel washing. Confirmation that wheel washing would be specified in this condition.
• Site deliveries and hours specified in Condition 9
• Need to include Condition HT1 in any approval
• Would there be any restrictions on residents accessing the proposed garden area. Confirmation from the applicants agent that from previous experience at similar homes there was generally very little demand from residents to enter the garden areas.

Following further discussion it was

RESOLVED:             That the application be approved subject to the conditions set out in the report and the following additional and amended conditions:

Amended Condition 2: The development hereby permitted shall be carried out in accordance with the following plans and other submitted details:-

L3066  (--)   10 - Rev D - Ground floor general arrangement plan

L3066  (--)   11 - Rev D - First floor general arrangement plan

L3066  (--)   12 - Rev D - Second floor general arrangement plan

L3066  (--)   13 - Rev D - Third floor & Roof general arrangement plan

L3066  (--)   20 - Rev C - Elevations sheet 1

L3066  (--)   21 - Rev C - Elevations sheet 2

L3066  (--)   22 - Rev C - Elevations sheet 3

L3066  (--)   23 - Rev B - Elevation Materials key  ...  view the full minutes text for item 20a

Erection of social and catering building with access and cycle parking.

[Heslington Ward]

The Committee considered a reserved matters application, submitted by the University of York, for the erection of a social and catering building with access and cycle parking.

Officers circulated the following further information in relation to the application (full details of which are set out in the annex attached to the agenda) :

·        An indicative plan of the Heslington East University campus detailing the completed buildings in Cluster 1, location of the Sports Village Building and indicative building locations in Cluster 2

·        Site plan of the Social and Catering building and external view of the east corner of the building

·        Details of revised conditions in relation to Condition 1 (list of plans for approval) and additional Condition 11 (requiring the submission of details of the vehicular access for service vehicles and disabled parking)

·        Details of the cumulative developed footprint for the Heslington East campus as a percentage of the allocated area amounting to 5.73%. The outline consent for the campus had allowed the developed footprint to be up to 23% of the allocated area.

Representations in support of the application were received from the applicant’s agent who confirmed that the Cluster 1 site had now largely been completed. In relation to Cluster 2 she confirmed dates for the submission of further planning applications on this site. She also explained details of the central landscape vista and the design and materials to be used in the construction of the social and catering building.

Members received confirmation that the proposed building would front onto a new  central square, which had as yet to be laid out. The building would incorporate sliding glass doors that could be opened onto the square in fine weather.

A Member raised concerns that a number of the proposed conditions specified “within three months of commencement of development” and he suggested that these should be amended to read “prior to commencement of development”.

Following further discussion it was 

RESOLVED:             That the application be approved subject to the conditions set out in the report and the following additional and amended conditions:

Amended Condition 1:            The development hereby permitted shall be carried out only in accordance with the following plans: D/001/J, D/002/C, D/100/G, D/101/E, D/102/C, D/120/E, D/11O/D, D/121 and D/110/D.

Amended Condition 3:             Prior to commencement of development, typical external details at a scale of 1:20 of the following matters (as shown on approved plan D/120/E) shall be submitted to, and approved in writing by, the Local Planning Authority.  The development shall be carried out in accordance with the approved details.

Main entrance

Colonnade

Roof lantern

Typical bays

Amended Condition 9:             Prior to commencement of development, details of foul and surface water drainage works shall be submitted to and approved in writing by the Local Planning Authority.  The development shall be carried out in accordance with these approved details.

Additional Condition 11:            Within one month of commencement of development, details of the access, parking and manoeuvring arrangements for service vehicles and of the disabled persons parking space(s) shall be submitted  ...  view the full minutes text for item 20b

This report requests that three separate draft Conservation Area Character Appraisals for the neighbouring conservation areas of Strensall, Strensall Railway Buildings and Towthorpe Village are approved for public consultation.

Consideration was given to a report, which requested approval for consultation of three separate draft Conservation Area Character Appraisals for the neighbouring conservation areas of Strensall, Strensall Railway Buildings and Towthorpe Village.

Officers reported that both Strensall and Towthorpe Village conservation areas had been identified by English Heritage as “conservation areas at risk”. The City of York Council had therefore prioritised these conservation areas in their rolling programme and, given the proximity of Strensall Railway Buildings within the parish it had seemed logical to review this area at the same time..

In answer to Members questions, Officers confirmed that the Conservation Area Advisory Panel would be consulted as part of the formal consultation process if approval was given to the appraisals and the Panel would first  examine the appraisals at their meeting on 7 December 2010.

Following further discussion it was

RESOLVED:          i) That agreement be given to Option 1 to approve the three draft Conservation character appraisals for Strensall, Strensall Railway Buildings and Towthorpe Village, as proposed in Annexes A1, A2 and A3 for use as consultation documents;

ii) That approval be given to the proposed consultation methods outlined in paragraph 11 of the report.  ^1.

REASON:              i) The documents have been prepared in accordance with current guidance from English Heritage. They have adopted a structured approach to the assessment process and as consultation documents they are clearly written and capable of being amended where required.

ii)The boundary reviews have been carried out in accordance with Planning (Listed Building and Conservation Areas) Act 1990 and conform with the latest policy guidance on the historic environment – PPS 5 and the related practice guide.

iii) The proposed consultation process would be based on previous practice.