Agenda and minutes

The following site was inspected before the meeting:

At this point, members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda.

Councillor Pierce declared a personal prejudicial interest in agenda item 4a (Grays Newsagent Ltd, Navigation Road, York) as a governor of York St John University.  He addressed the Committee from the floor, under the provisions of the Members’ Code of Conduct, and then withdrew from the Chamber, taking no further part in the discussion or decision on the item.

Councillor Pierce declared a personal non-prejudicial interest in agenda item 4b (Proposed University Campus Lying Between Field Lane, Common Lane, A64 Trunk Road and Hull Road York) as a City of York Council representative on the Heslington East Community Forum, and a former teacher and student at the University.

Councillor Morley declared a personal non-prejudicial interest in agenda item 4b (Proposed University Campus Lying Between Field Lane, Common Lane, A64 Trunk Road and Hull Road York) as a City of York Council representative on the Heslington East Community Forum.

Councillor D’Agorne declared a personal non-prejudicial interest in agenda item 5 (Fulford Village Conservation Area Appraisal – Results of Consultation and Proposed Final Draft) as he had pressed for a review of the conservation area boundary as a Fishergate Ward Councillor.

To approve and sign the minutes of meetings of the Planning Committee held on 29 May and 28 August 2008.

RESOLVED:             That the minutes of the meetings held on 29 May 2008 and 28 August 2008 be approved and signed by the Chair as a correct record.

It is at this point in the meeting that members of the public who have registered their wish to speak can do so. The deadline for registering is by 5.00pm the day before the meeting. Members of the public can speak on specific planning applications or on other agenda items or matters within the remit of the committee.

To register please contact the Democracy Officer for the meeting, on the details at the foot of this agenda.

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme on general issues within the remit of the Committee.

This item invites Members to determine the following planning applications:

Members considered a schedule of reports of the Assistant Director (Planning and Sustainable Development), relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views and advice of consultees and officers.

Erection of student accommodation comprising 232 bedrooms and associated facilities in 1 no. part five/part seven storey building (with rooms in roof) and 1 no. three storey building. New sub-station, bin storage, cycle parking and landscaping. [Guildhall Ward] [Site Visit].

Members considered a major full application, submitted by Mr Chris Hale, for the erection of student accommodation comprising 232 bedrooms and associated facilities in a part five/part seven storey building (with rooms in the roof) and a three storey building, and also a new sub-station, bin storage, cycle parking and landscaping.

An update was circulated by the case officer covering the following:

·  Six additional conditions requested by Yorkshire Water and their observations on the application;

·  Amendments to paragraphs 4.3.2 and 4.3.3 of the report and condition 7;

·  Additional information submitted by the applicant relating to concerns from objectors about crime and disorder;

·  Additional information submitted by the applicant to address concerns raised by the Council’s City Development section;

·  An amendment to condition 9;

·  An update that parts (a) and (b) of condition 14 had been addressed;

·  An amendment to condition 21;

·  An amendment to condition 27;

·  An amendment to condition 28, resulting in two separate conditions in its place;

·  An additional condition to control the use of the building;

·  An amendment to informative 4.

A further update to the additional condition to control the use of the building was recommended by officers, to replace the words, “occupied in perpetuity”, with, “let to or hired by and occupied”.

Representations were received in objection to the application, on behalf of the Rowntree Wharf Residents’ Association, and in support of the application, on behalf of the applicant.  Representations were also received from Councillor Roger Pierce, in support of the application.  Drawings showing the elevation along Navigation Road and the relationship with Rowntree Wharf were circulated by the applicant’s agent.

Members requested an amendment to condition 13 to remove the references to soakaways.

Some Members expressed concern regarding the lack of on site parking and some Members suggested that the green area on the corner of the site should be made available for public use and the Wormalds Cut area enhanced.

RESOLVED:             That the application be approved, subject to the conditions listed in the report, with the following amended and additional conditions and informatives:¹

                                    Amended Condition 7

Notwithstanding the information contained on the approved plans, the height of the approved development shall not exceed 26.30m at the highest section and 19.50m to the ridge (notional roof plane intersections) of the long wing and 18.90 m to the ridge of the short wing, as measured from ground floor FFL (10.58 AOD).   Before any works commence on the site, a means of identifying the existing ground level on the site shall be agreed in writing, and any works required on site to mark that ground level accurately during the construction works shall be implemented prior to any disturbance of the existing ground level. Any such physical works or marker shall be retained at all times during the construction period.

Reason: To establish existing ground level and therefore to avoid confusion in measuring the height of the approved development, and to ensure that the approved development does not have an adverse impact on the character  ...  view the full minutes text for item 26a

Reserved matters application for the erection of Theatre, Film and Television building following previous approval of outline application 04/01700/OUT [Heslington Ward].

Members considered a major reserved matters application, submitted by University of York, for the erection of a theatre, film and television building, following the previous approval of outline application 04/01700/OUT.

An update was circulated by the case officer covering the following:

·  Comments from the applicant’s agent in a letter dated 26 September 2008;

·  Comments from the Students’ Union in support of the application;

·  Comments from the Council’s Network Management section on highways matters;

·  A revised list of proposed conditions;

·  An extract from the Council’s Interim Planning Statement on Sustainable Design and Construction;

·  An update from the University on the Sustainable Energy Strategy.

The case officer reported that the applicant had agreed to accept the Council’s proposed wording for condition 8 on the list of revised conditions.

Representations were received in support of the application, on behalf of the applicant.  Artist’s impressions of the proposed development were also circulated.

Members expressed disappointment that the requirement for 10% of the energy demand to be met from on site renewable sources had not been addressed in the application and highlighted the need for more concrete proposals to be included in this and future applications for the new campus.  They also emphasised the need to avoid a piecemeal approach to meeting targets in the masterplan, such as those for renewable energy and density, and to bring forward strategies for dealing with these matters across the whole site at an early stage.

RESOLVED:             That the application be deferred.¹

REASON:                  For details to be submitted to the Local Planning Authority to demonstrate how the development will provide 10% of its total energy demand from on site renewable sources.

This report presents the results of a public consultation exercise on the draft Fulford Village Conservation Area Appraisal which includes a boundary review.

The report recommends that, following minor revisions to the report and to the boundary that the document be adopted.

Members received a report which presented the results of a public consultation exercise on the draft Fulford Village Conservation Area Appraisal, which included a boundary review.  It recommended that, following minor revisions to the appraisal and to the boundary, the document be adopted.

The draft appraisal was attached as Annex F of the report, with the proposed amendments to the wording at Annex D and the proposed boundary changes at Annex C.

The report presented the following options for consideration:

·  Option 1 – To approve the appraisal with the changes suggested in Annexes C & D;

·  Option 2 – To approve the appraisal with further or fewer changes to those suggested in Annexes C & D;

·  Option 3 – To not approve the appraisal and boundary review proposals.

Representations were received, on behalf of the Royal Masonic Benevolent Institution (RMBI), proposing an alternative boundary to the conservation area, which did not include all of the Connaught Court site.  Photographs of the site were also circulated.

Members thanked officers for their work on the conservation area appraisal.

RESOLVED:             That the extension of the Fulford Village Conservation Area, as proposed in Annex F and amended by Annexes C & D, be approved for planning purposes and designated as a conservation area.¹

REASON:(i) The document is a thorough analysis of the character and appearance of the conservation area and it has been prepared in accordance with current guidance from English Heritage. As a document it is clearly written and accessible to a wide range of users;

(ii)               The adoption of the document will assist with the formulation and determination of development proposals within the conservation area and adjacent to it;

(iii)The consultation method and range accords with previous practice. There has been a high level of response to the consultation. Information and views of consultees have been carefully considered in the amendments proposed.