Agenda and minutes

The following sites were inspected before the meeting:

At this point, members are asked to declare any personal or prejudicial interests they may have in the business on this agenda.

Members were invited at this point to declare any personal or prejudicial interests they may have in the business on the agenda.

Councillor Pierce declared a personal and prejudicial interest in Plans Item 4a (Land to the West of Metcalfe Lane, Osbaldwick, York) as he was a Member of the Derwenthorpe Development Panel. He left the room and took no part in the discussions thereon.

Councillor Hyman declared a personal non-prejudicial interest in Plans Item 4a (Land to the West of Metcalfe Lane, Osbaldwick, York) as his father used to live in Meadlands.

Councillor D’Agorne declared a personal non-prejudicial interest in Plans Item 4a (Land to the West of Metcalfe Lane, Osbaldwick, York) as he was a Member of the Whizz Go Car Club and a member of York Cycle Campaign.

Councillor Jamieson-Ball declared a personal non-prejudicial interest in Plans Item 4a (Land to the West of Metcalfe Lane, Osbaldwick, York) as he was a Member of the Whizz Go Car Club.

To approve and sign the minutes of the meeting of the Planning Committee held on 22^nd November 2007 and 17^th December 2007.

RESOLVED:             That the minutes of the meetings held on 22 November 2007 and 17 December 2007 be approved and signed by the Chair as a correct record.

It is at this point in the meeting that members of the public who have registered their wish to speak can do so. The deadline for registering is by 5pm the day before the meeting. Members of the public can speak on specific planning applications or on other agenda items or matters within the remit of the committee.

To register please contact the Democracy Officer for the meeting, on the details at the foot of this agenda.

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Committee.

This item invites Members to determine the following planning applications:

Members considered a schedule of reports of the Assistant Director (Planning and Sustainable Development), relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views and advice of consultees and officers.

Reserved matters application for residential development for 64 dwellings, including public open space, associated footpaths, cycleways, roads, engineering works and landscaping (Phase 1).

Members considered a major reserved matters application, submitted by the Joseph Rowntree Housing Trust, for the residential development for 64 dwellings, including public open space, associated footpaths, cycleways, roads, engineering works and landscaping (Phase 1).

Officers updated on the following points:

·        Bus stops within Phase 1 – negotiations have continued between the Council’s Highways Department and the developers. This has led to a revised plan which shows indicative positions of the proposed bus stops within Phase 1. Two options have been offered, the first is that there would be a bus stop within the centre of the community along the Avenue. The second option is to have one stop located close to the entrance of Neighbourhood D adjacent to Osbaldwick Village and one stop along the Avenue located just South of the Sustrans cycle track. The exact details of these bus stops is not required to be approved as part of the reserved matters application but the proposed locations provide a degree of security that bus stops can be installed when required. Highway Network Management have confirmed that they are happy with the proposed bus stop locations.

·        Consultation Response from the Landscape Officer – The content and arrangement of the landscape masterplan and supplementary information conforms with the objectives of the outline application. It is acceptable for any outstanding matters regarding the finer landscape details to be agreed under condition.

·        An additional letter of objection had been received which raised the following points:

-       No details of the under grounding of pylons has been submitted

-       No construction management plan has been submitted

-       No details of a sewage pumping facility has been submitted

-       There is no explanation as to the ownership of the site

-       Objections to the removal of the hedge.

The issues raised above had been covered in the Planning Officer’s report.

·        Conditions – As a result of consultation responses some plans have been amended slightly. Therefore some of the plan numbers shown within Condition 2 should be amended to:

-       Revised Site Plan Drawing Number 2138_PL_101B

-       Revised Landscape Masterplan Drawing Number LA/WS/L/-90/01 Revision E

-       Revised General Arrangement Drawing Number LA/S1/L/-/90/01 Revision B

Members raised the following questions:

·        In relation to the condition 31 laid out in the committee report dated 31 January 2005 a question was asked regarding the submission of a Drainage Plan. The Assistant Director (Planning and Sustainable Development) responded that work on this was ongoing with consultation in relation to this taking place. There was nothing in the scheme presented before the committee to indicate that it could not proceed on the basis of the details put forward today. The conditions were considered in the course of the Public Inquiry process and were not necessarily the same as those set out in the committee report that was presented on 31 January 2005. The Legal Adviser for the Council clarified that the conditions proposed by the Secretary of State prevailed.

·        In response to a question from a Member Officers clarified that  ...  view the full minutes text for item 47a

This report is to advise Members of a validation checklist to Members for consultation prior to its adoption for use in the registration and validation of planning applications.

Members considered a report that advised them of a validation checklist for consultation prior to its adoption for use in the registration and validation of planning applications. The Government is introducing a new standard electronic application form for applications for planning permission made under the Town and Country Planning system and Listed Building and Conservation Area consent regime. The intention of the electronic form is to simplify the process for applicants and agents submitting applications on line by tailoring itself to the type of application being submitted. Alongside this and to support the use of the standard application form, the Government is also introducing new information requirements for the validation of planning applications by local planning authorities.

Officers updated that the following amendments had been made to the Validation Requirements For Planning and Other Applications Submitted Under the Town and Country Planning Acts (Pre-Consultation Draft February 2008):

·        Under the 4^th bullet point beneath the heading Local Requirements (Page 134 of the agenda) entitled Parking Provision – ‘Where a scheme … demands are met within the application site bearing in mind the City of York Council’s maximum parking standards.’

·        The second bullet point on Page 141 of the agenda under the heading Open Space Assessment – to remove the word certain from the third sentence so that it reads ‘It is also expected that with residential schemes new open spaces will…’

·        The first bullet point on page 142 of the agenda under the heading Planning Statement – to change the final sentence to read ‘For all new developments applicants will be expected to have regard to the Council’s guidance on Sustainable Buildings, and to the Code for Sustainable Homes for residential development. The Guidance can be viewed at…’

·        The final bullet point on page 143 of the agenda  - to add in ‘… by all modes of transport, for example foot, bicycle or car, as well as giving…’

Members raised concerns regarding the short three week consultation period and were informed that this was in order to meet the Government deadline of 6^th April for implementation.

Some Members welcomed the proposals but felt that the costs of development were too high.

Members were presented with the following options:

Option A                    Do not approve and adopt the Validation Checklist (with local criteria).

Option B                   To approve the Validation Checklist (with local criteria) for public consultation over a 3 week period.

Option C                   To approve the Validation Checklist (with local criteria) without public consultation.

RESOLVED:             (i)That Members agree Option B to approve the Validation Checklist for public consultation over a 3 week period to include:¹

·                    Consultation with planning consultants and agents

·        Consultation with community groups and amenity societies not listed in paragraph 8 of the report

·        Consultations with Parish Councils and Planning Panels

·        Placement of the document on the Council Website, in public libraries and Council offices

(ii)That Members agree to receive comments and consider the consultation responses at the March Planning Committee  ...  view the full minutes text for item 48.