Agenda and minutes

The Chair explained the format of the remote meeting and invited Members to elect a Vice Chair to take over his role should technical difficulties interrupt his access to the meeting.

Resolved:  That Cllr Hollyer be appointed to act as Vice Chair for the meeting.

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Members were asked to declare, at this point in the meeting, any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests, that they might have in the business on the agenda.  No interests were declared.

To approve and sign the minutes of the last meeting of the Planning Committee, held on 21 May 2020.

Resolved:  That the minutes of the meeting held on 21 May 2020 be approved as a correct record, to be signed by the Chair at a later date.

At this point in the meeting, members of the public who have registered their wish to speak can do so. The deadline for registering is 5:00pm on Wednesday, 10 June 2020.  Under current Standing Orders for remote meetings of the Planning Committee, members of the public can speak only on the matters or applications to be considered by the Committee at the meeting.

To register, please contact Democratic Services on the details at the foot of this agenda.  You will then be advised on the procedures for dialling into the remote meeting.

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy ) for more information on meetings and decisions.

It was confirmed that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme on matters not relating to the application under consideration.

Members are invited to determine a Full Application for Clementhorpe and South Bank flood alleviation scheme works, comprising: flood gate at the junction of Clementhorpe and Terry Avenue; flood defence wall to Waterfront House; flood defence wall at Lower Ebor Street; site compound on land to the east of Butcher Terrace and temporary access road between Butcher Terrace and Terry Avenue.

Note: Annexed to the report is a series of presentation slides showing photographs of the site and its environs and plans of the proposed works.

Members considered a full application by the Environment Agency (EA) for Clementhorpe and South Bank flood alleviation scheme works on land between Clementhorpe Beck and Butcher Terrace, comprising: flood gate at the junction of Clementhorpe and Terry Avenue; flood defence wall at Lower Ebor Street; site compound on land to the east of Butcher Terrace and temporary access road between Butcher Terrace and Terry Avenue.

Officers gave a presentation based upon the slides at pages 4-68 of the agenda and provided an update, reporting:

·        corrections to paragraphs 5.32, 6.1 and 6.2 of the report;

·        the receipt of 7 further letters in objection to the application, and 3 further letters in support;

·        an updated response from the Micklegate Planning Panel;

·        Government guidance on cycling and Covid-19;

·        that the 5 March proposed diversion route drawing was to be finalised in the Construction Traffic Management Plan condition, not as an approved plan in Condition 2.

·        amendments to Condition 9 (additional wording).

It was noted that none of the above affected the Planning balance or the recommendations in the report.

In response to questions from Members, Officers confirmed that:

·        The flood gate would be of a similar design to those used in flood defence schemes across the country

·        It was not considered necessary to widen the path along the East river bank to accommodate a cycle/pedestrian diversion

·        The diversion routes were suggestions, not fixed routes

·        Officers would continue to work with the EA on a travel plan; the matter could be brought back to Members if a consensus was not reached

·        Condition 4 could be amended to include protection for wildlife habitats in the CEMP if Members so wished

·        The applicant could not reasonably be required to return the site compound to a state better than its current condition.

[At 11:20, the meeting was adjourned to enable the registered public speakers for the item to be brought in. It was re-convened at 11:54]

Public speakers

The following spoke in objection to the application, raising issues in relation to accessibility, safety, the accuracy of flood level predictions and the location of the construction site:

·        Rebecca Lack, a local resident

·        Maeve Pearson, of York Cycle Campaign (YCC)

·        Daniel Salisbury, a local resident

·        Andrew Burnard, a local resident and retired construction professional

·        Christopher Rainger, a local resident and retired civil engineer

·        Prof Tony May, Chair of York Civic Trust (YCT) Transport Advisory Group

The following spoke in support, on the grounds of the benefits the scheme would bring in terms of flood protection:

·        Gwen Swinburn, a local resident

·        Daniel Rust, a local resident.

Micklegate Ward Members

Cllr Baker spoke in support of the application, subject to conditions to address safety issues, as suggested by Micklegate Planning Panel, the YCC and the YCT.

Cllr Kilbane spoke in support of the application, subject to agreement of a robust traffic management plan to address residents’ concerns.

A written statement submitted by Cllr Crawshaw, supporting the scheme but with concerns as to whether adequate steps had been  ...  view the full minutes text for item 53.