Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None were declared.

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annexes to Agenda Items 6 & 7 (Pension or Exit Discretion and Redundancy) on the grounds that they contain information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to

                 agenda items 6 & 7 (Pension or Exit Discretion and Redundancy)(Minute Items 41 and 42 refer) on the grounds that they contained information relating to

                 individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 17 October 2016.

Resolved: That the minutes of the Staffing Matters and Urgency

Committee held on 17 October 2016 be approved

and then signed by the Chair as a correct record.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is on Friday 28 October 2016 at 5.00pm. Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio recorded and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if recorded, this will be uploaded onto the Council website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

This report makes proposals to permanently recruit to two Assistant Director posts (one which is vacant and other covered by a secondment). It also seeks formal approval to establish an Appointments Sub-Committee for Chief Officer Appointments and to delegate sufficient powers to those Sub-Committees to enable them to conduct the recruitment process, select and appoint a candidate, subject to the requirements of the standing orders on appointment.

Members received a report which sought formal approval to establish an Appointments Sub-Committee for Chief Officer Appointments and to delegate sufficient powers to those Sub-Committees to enable them to conduct the recruitment process, select and recommend candidates, subject to the requirements of the standing orders on appointment.

It was confirmed that since publication of the report the Assistant Director titles had been confirmed as Assistant Director for  Highways, Transport and Environment and Assistant Director for Housing and Community Safety. In response to a Member’s question about a certain function lacking in one Assistant Director’s job description it was reported there would be further detail added when the job description was reviewed prior to advertising.

Discussion took place on timescales for advertising the posts and interviews. It was suggested that the adverts should be published in November and have a closing date of before Christmas and then the interviews be set for early January.

It was confirmed that the following Members had been selected to make up the Appointments Sub Committees:

Assistant Director Highways, Transport & Environment

·        Councillor Gillies

·        Councillor Looker

·        Councillor Waller

Assistant Director Housing and Community Safety

·        Councillor Carr

·        Councillor Boyce [as confirmed at Staffing Matters and Urgency Committee meeting on 14 November 2016]

·        Councillor Reid

Resolved:   (i)     That approval be given to the proposed arrangements for recruiting to the following Assistant Director posts and selecting appropriate candidates together with the remuneration package for the posts at a job evaluated salary of £68,063 to £75,618;

(ii)      That appointment Sub-Committees be established for each consisting of three members, one from each main party (1 Conservative, 1 Liberal Democrat and 1 Labour) to include a member of the Executive, as follows;

Assistant Director (responsible for functions of Public Realm / Parks and Open Spaces; Highways; Transport; Waste; Fleet and Parking).  

·                Councillor Gillies

·                Councillor Looker

·                Councillor Waller

Assistant Director (responsible for the functions of Housing Services, Housing Maintenance and Repairs; Housing Operations; Emergency Planning and Community Safety)

·      Councillor Carr

·      Councillor Boyce

·      Councillor Reid

(iii)     That the Appointments Sub-Committees be authorised to conduct the final interviews, select successful candidates and make offers of employment subject to the necessary employment procedures.

Reason: To allow for appointments to the Assistant Director posts to be made.

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with pension or exit discretions in accordance with council policy.

Members received a report which advised them of

the details of and expenditure associated with a pension or exit discretion in accordance with council policy.

A confidential annex which detailed a request for flexible retirement was circulated amongst Members.

Resolved: That the flexible retirement which proposed be agreed.

Reason: In order to provide an overview of expenditure and to consider whether the Council should exercise its discretionary powers.

This report advises the Committee of the expenditure associated with the proposed dismissal of a number of employees on the grounds of redundancy.

Members received a report which advised them of the expenditure associated with the proposed dismissal of a two employees on the grounds of compulsory and voluntary redundancy.

Confidential annexes which detailed the background and

expenditure surrounding the proposals were circulated amongst

Members.

Resolved: That the expenditure associated with the proposed

dismissal of the employees on the grounds of

redundancy as detailed in the annexes be noted.

Reason: In order to provide an overview of the expenditure.