Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda. None

were declared.

To consider the exclusion of the press and public from the meeting during consideration of the following:

Annexes to Agenda Item 7 (Pension or Exit Discretion) on the grounds that they contain information relating to individuals and the financial affairs of particular persons.  This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Resolved: That the press and public be excluded from the

meeting during the consideration of annexes to

agenda item 7 (Pension or Exit Discretion) (Minute

item 17 refers) on the grounds that they contained

information relating to individuals and the financial

affairs of particular persons. This information is

classed as exempt under Paragraphs 1, 2 and 3 of

Schedule 12A to Section 100A of the Local

Government Act 1972 (as revised by the Local

Government (Access to Information) (Variation) Order

2006).

To approve and sign the minutes of the meeting of the Staffing Matters & Urgency Committee held on 15 August 2016.

Resolved: That the minutes of the Staffing Matters and Urgency

Committee meeting held on 15 August 2016 be

approved as a correct record and then signed by the

Chair.

At this point in the meeting members of the public who have registered to speak can do so.  The deadline for registering is 5.00pm on Friday 2 September 2016.  Members of the public can speak on agenda items or matters within the remit of the committee.

To register to speak please contact the Democracy Officers for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast or audio recorded and that includes any registered public speakers, who have given their permission.  This broadcast can be viewed at http://www.york.gov.uk/webcasts. or, if sound recorded, this will be uploaded onto the Council website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

This report asks Members to agree to changes to membership and appointments to Outside Bodies.

At the Annual Council meeting on 26 May 2016, appointments were made to Outside Bodies for the 2016/17 municipal year.

The Committee were asked to consider several changes to these appointments.

The first was a request for a change in membership of York Wheels. The request had been made as Councillor Gillies, the Council appointed Trustee, had been unable to attend a number of recent meetings owing to other Council commitments.

The second request was for a Member appointment to the Bus Lane Adjudication Service Joint Committee (BLASJC).

Finally, it was asked that the Committee note the Ward Member appointments to the York Central Community Forum, as had previously been agreed.

Resolved:

That;

     i.        Councillor Richardson be appointed in place of Councillor Gillies as a Trustee on York Wheels.

    ii.        Councillor Gillies be appointed to the Bus Lane  Adjudication Service Joint Committee.

   iii.        The appointments to the York Central Community Forum as detailed in Paragraph 4 of the report were noted.

Reason:     In order to make appropriate appointments to the Council’s Committees and Outside Bodies for the current municipal year.

This report seeks formal approval to establish an Appointments Committee and to delegate sufficient powers to that Committee to enable them to conduct the recruitment process, select and appoint an Interim Assistant Director of Housing and Community Safety.

Members received a report which asked them to formally approve the establishment of an Appointments Committee and to delegate sufficient powers to that Committee to enable them to conduct the recruitment process, select and appoint an interim Assistant Director of Housing and Community Safety.

Officers clarified that the current incumbent of the role would be leaving at the end of September and that the interim appointment would allow sufficient time for an external recruitment campaign to take place to fill the role on a permanent basis.

Resolved:

That;

     I.        The recruitment in an interim capacity to the role of                 Assistant Director Housing and Community Safety be approved.

   II.        The advertising of this opportunity internally only be approved.

  III.        The establishment of the Appointments Committee be approved and the committee be authorised to conduct the interview, select a successful candidate and make an offer of interim employment subject to the necessary employment procedures and standing orders

Reason:     To progress the appointment and reduce risks highlighted in the report in relation to this critical role required to deliver the Council’s statutory responsibilities.

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with pension or exit discretions in accordance with council policy.

Members received a business case (Exempt Annex A) which advised them of the expenditure associated with an employee’s request for flexible retirement, which can be considered by this committee as a pension discretion.

Resolved: That the request for flexible retirement and the associated expenditure detailed in Annex A be approved.

Reason:     In order to provide an overview of expenditure and to consider whether the Council should exercise its discretionary powers to make enhancements.