Local democracy during coronavirus

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Agenda and minutes

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Items
No. Item

67.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

 

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

 

which they may have in respect of business on this agenda.

Minutes:

At this point in the meeting, Members were asked to declare if

they had any personal interests not included on the Register of

Interests or any prejudicial or disclosable pecuniary interests

that they might have had in the business on the agenda.

 

Several Members noted that they did not have a prejudicial or disclosable pecuniary interest. However, Cllr Aspden and Cllr D’Agorne noted that he had previously contributed to the North Yorkshire Pension Fund due to their previous jobs in education. Cllr Hook also noted that she was currently on the North Yorkshire Pension Fund Board.

 

68.

Exclusion of Press and Public

To consider the exclusion of the press and public from the meeting during consideration of the following:

 

Annex A to Agenda Item 9 (Redundancy, Pension or Exit Discretion) on the grounds that it contains information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).

Minutes:

Resolved: That the press and public be excluded from the meeting during the consideration of annexes to Agenda Item 9 on the grounds that they contained information relating to individuals and the financial affairs of particular persons. This information is classed as exempt under Paragraphs 1, 2 and 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006).

69.

Minutes pdf icon PDF 116 KB

To approve and sign the minutes of the meetings of the Staffing Matters & Urgency Committee held on 1 February 2022 and 15 February 2022.

Additional documents:

Minutes:

Resolved: That the minutes of the Staffing Matters and Urgency Committees held on 1 February 2022 and 15 February 2022 be approved and then signed by the Chair as a correct record.

70.

Public Participation

At this point in the meeting members of the public who have

registered to speak can do so. Please note that our registration

deadlines have changed to 2 working days before the meeting, in

order to facilitate the management of public participation at our

meetings. The deadline for registering is 5.00pm on Thursday 17 March 2022. Members of the public can speak on agenda items ormatters within the remit of the committee.

 

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill out an online

registration form. If you have any questions about the registration

form or the meeting please contact the Democracy Officer for the

meeting whose details can be found at the foot of the agenda.

 

Webcasting of Public Meetings

Please note that, subject to available resources, this public

meeting will be webcast including any registered public speakers

who have given their permission. The public meeting can be

viewed on demand at www.york.gov.uk/webcasts. During

coronavirus, we've made some changes to how we're running

council meetings. See our coronavirus updates

(www.york.gov.uk/COVIDDemocracy) for more information on

meetings and decisions.

Minutes:

It was reported that there had been no registrations to speak at

the meeting under the Council’s Public Participation Scheme.

71.

Amendment to the Council's LGPS Discretionary Policy to Implement a Shared Cost Additional Voluntary Contribution Scheme pdf icon PDF 635 KB

This report requests approval of the Committee of an amendment to the Council’s LGPS Discretionary Policy Statement in order to comply with The Local Government Pension Scheme Regulations 2013 (the “LGPS Regulations”), to implement a Shared Cost Additional Voluntary Contribution Scheme (SCAVC) for employees.

Additional documents:

Minutes:

The Committee considered the proposal to amend the

Council’s LGPS Discretionary Policy Statement in order to comply with The Local Government Pension Scheme Regulations 2013 (the “LGPS Regulations”), to implement a Shared Cost Additional Voluntary Contribution Scheme (SCAVC) for employees. It was noted that the Committee had deferred a decision on the amendment to the policy at their 15 February 2022 meeting to receive additional information relating to the scheme and its provider.

 

Officers confirmed that they had enquired with Her Majesties Revenues and Customs (HMRC) regarding their position on the scheme. HMRC noted that they carry out pre and post tests on payroll and any concern regarding the implementation of the scheme would be confirmed following those tests. Officers did confirm however, that multiple other Council’s had already joined the scheme ran by AVC Wise and HMRC had not raised concerns following tests on these Councils payrolls. Officers also provided in the report a breakdown of the grades of those currently benefiting from the Councils Additional Voluntary Contribution (AVC) scheme and noted they would expect 90% of those on the current AVC to move over to the SCAVC if implemented.

 

The Committee thanked officers for the checks with HMRC and agreed that with officers that in the event HMRC had issues with the scheme when tests were undertaken that the scheme wouldn’t be implemented. Members enquired whether the scheme would take additional monies from the LGPS from those taking out pensions in future years, officers confirmed the scheme was separate from the LGPS and it would not be affected.

 

Members discussed how well the scheme could support staff. It was noted that the scheme would allow staff to save additional money for retirement and would be a benefit above that of the current AVC as it would provide savings on national insurance. It was confirmed that the scheme could be accessed by any member of City of York Council staff, the only barrier to entry would be to where a payment would take an employee’s pay below the national minimum wage, but noting that there is no set payment and payments are by choice of the employee. It was discussed that those who would benefit the most from the scheme would be those at higher grades who would be most able to sacrifice current salaries, this was discussed in relation to the current breakdown of grades of those who accessed the Council’s current AVC, as it was noted that, the percentage of staff in each grade accessing the current AVC was higher for those at higher grades.

 

 

The Committee voted 3 in favour and 1 abstention (Cllr Kilbane) to amend Council policy to read ‘The Council will exercise discretion to allow Local Government Pension Scheme Members to contribute to a shared cost salary sacrifice scheme additional voluntary contribution (SSSCAVC) scheme. The amount of these

employer Shared Cost AVC contributions will not exceed the

amount of salary sacrificed by the employee. This is a

Council discretion which is subject to  ...  view the full minutes text for item 71.

72.

Retention Payments pdf icon PDF 129 KB

This report is for information and advises the Staffing Matters and Urgency Committee of retention payments approved and processed for payment.

Minutes:

The Committee considered the review of the use of retention payments by the Council. It was confirmed that in the last quarter two applications had been approved. Members enquired why the grade 12 post was scheduled to be reviewed in 12 months, while those in grades 9, 6, and 5 were set at 6 months. Officers noted that the grade 9, 6, and 5 posts were part of one application that had a number of interventions in place to be reviewed, while the grade 12 post was in social care which the Council had longer term staffing challenges in, therefore it was adjudged that a review in 12 months was sufficient. Members enquired about the cost the retentions  and it was noted that this was not currently available in the report but could be shared with Members after the meeting.

 

Resolved:

 

                      i.         Noted the number of retention payments made in the last quarter.

 

Reason:     In order to provide an overview of the number of payments made.

73.

Work Plan pdf icon PDF 164 KB

To consider the Committee’s draft work plan for the municipal year 2021-22.

Minutes:

The Committee considered their work plan for 2021/22 and noted the that they may have a Chief Officer appointment to consider at the 25 April 2022 Committee meeting.

 

Resolved:

 

                      i.         That the Committee work plan be noted.

 

Reason:     To ensure the Committee maintains a program of work for 2021-22.

74.

Redundancy, Pension or Exit Discretion pdf icon PDF 126 KB

This report advises the Staffing Matters and Urgency Committee of the expenditure associated with redundancy, pension or exit discretions paid in accordance with council policy to employees below Chief Officer.

Additional documents:

Minutes:

Members considered a report which advised them of expenditure

associated with pension or exit discretions. An overview of expenditure was provided in the table at paragraph 5 of the report. There were total costs to the council of £23,591.09. Full details were set out in exempt Annex A to the report.

 

Resolved:

 

                      i.         Noted the expenditure associated with each proposal as detailed in the annexes.

 

Reason:     In order to provide an overview of expenditure.

 

 

Note: the above item was considered in private session, in accordance with the decision in Minute 74.

 

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