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Staffing Matters and Urgency Committee |
21 March 2022 |
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Report of the Head of HR and Organisation Development
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Retention Payments
Summary
1. This report is for information and advises the Staffing Matters and Urgency Committee of retention payments approved and processed for payment.
Background
2. It was agreed in September 2021 that quarterly reporting of the number of retention payments would be provided following the approval of the Retention Payment Protocol.
3. It was agreed that these would be presented to the Committee on a rolling basis each March, June, September and December.
4. Details will be added to the Committee’s Work Plan to include reference to these reports. Where there is a nil return / no retention payments, a report will not be submitted.
5. Since September 2021, there has been two applications covering 28 employees. The applications have been assessed and approved by Management and the Trade Unions as part of the Pay Board. Payments are for a 12-month period unless stated otherwise. The following payments were approved in March 2022;
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Grade of post |
Number of job holders |
Effective date |
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12 |
1 |
retrospective from 1/10/21 |
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9* |
2 |
03/03/2022 |
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6* |
1 |
03/03/2022 |
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5* |
24 |
03/03/2022 |
*payments to these groups have only been approved for a 6 month retention period.
Council Plan
6. Whilst retention payments are not material to the Council Plan, they are consistent with the required outcomes of the Organisation Development Plan of maintaining a skilled and experienced workforce to deliver Council Services.
Implications
7. The business cases for each of the retention payments have been assessed and implications have been considered prior to the approval by the Pay Board.
Financial Implications
8. The Departmental Financial Manager signs off financial implications for each business case prior to the application being presented to the Pay Board for full consideration and approval. Costs are met by the individual service area.
Equalities Implications
9. There are potential equalities implications in the application of any retention payment but these are addressed via risk management. The risks are assessed to ensure that the payments are proportionate and reviewed in line with the agreed retention payment protocol.
Legal Implications
10. Individual legal risks are highlighted as part of any application, and managed as part of risk management.
Crime and Disorder, Information Technology and Property
11. There are no known crime and disorder, information and technology and property risks.
Risk Management
12. Each application has been assessed against the criteria identified in the Retention Policy. The risks of not applying a retention payment to the cases identified will impact on the Council retaining employee skills and experience which will directly impact on the delivery of Council Services.
Recommendation
13. Staffing Matters and Urgency Committee are invited to:
a. Note the number of retention payments made in the last quarter
Reason: In order to provide an overview of the number of payments made.
Contact Details
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Author:
Helen Whiting Head of HR & OD Human Resources
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Chief Officer Responsible for the report: Ian Floyd Chief Operating Officer |
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Report Approved |
X |
Date |
10 March 2022 |
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Specialist Implications Officer(s): None
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Wards Affected: |
All |
X |
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For further information please contact the author of the report |
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Background Papers:
Emergency Retention Protocol 20 September 2022
https://democracy.york.gov.uk/documents/s152173/Emergency%20Retention%20Protocol%20Report.pdf