Issue details

Approved Provider List (“APL”) Dynamic Purchasing System

Purpose of Report:


The City Of York Council (the “Council”) is intending to identify Providers to be included as part of an Approved Provider List (“APL”). The APL will have an initial term of 3-years with an option to extend for up to a further 4-years (2-years, plus 2-years), leading to a maximum duration of 7-years. This will help to inform efficiencies and enable the establishment of a legal agreements for these APL’s. The work will be undertaken on a phased approach until summer 2024, due to ongoing negotiations with Providers.

The Approved Provider List (APL) if implemented will cover:
a) Care at Home (Domiciliary care) (APL 1)
b) Residential care with and without nursing (APL 2)
c) Supported Living (APL 3)
d) Community Based Support (APL 4)

The Executive will be asked to:


Approve the establishment of the APL. The proposed APL will ensure that services are procured in line with our statutory duties and obligations under the Care Act 2014 and the Public Contract Regulations 2015, as well as our own standing orders set out within the Council’s Contract Procedure Rules under Appendix 11 of the Council’s Constitution, as well as ensure efficiencies and enable the Council have more control of current and future contracts, for example ceiling rates.

Decision type: Key

Decision status: Decision Made

Wards affected: (All Wards);

Notice of proposed decision first published: 11/09/2023

Level of Risk: 04-08 Regular monitoring required;

Decision due: 12/10/23 by Executive

Lead member: Executive Member for Adult Social Care and Public Health

Lead director: Corporate Director of Adult Services & Integration

Department: Directorate of Adult Services & Integration (DASS)

Contact: Jamaila Hussain, Corporate Director of Adult Social Care and Integration /

Consultation process

A market Engagement is planned once approved with all the providers involved. Consultation has also taken place across internal and external stakeholders.


• York and Scarborough Hospital NHS Foundation Trust
• CYC Reablement Task and Finish Group.
• Reablement Responsive Care Pathway Working Group
• The York Multiple & Complex Needs Network – added
• Age Friendly York Older Citizens Group - added
• NHS Humber and North Yorkshire Integrated Care Board
• Existing users of the reablement service.
• Age Uk
• Healthwatch
• York Advocacy
• York Sensory Service
• Dementia Strategy Group
• Carers Strategy Group
• York CVS
• Other Stakeholders

Equality Impact Assessment Completed?: Yes


Agenda items


  • Approved Provider List (“APL”) Dynamic Purchasing System  


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