Issue - decisions

Contract Procedure Rules

17/11/2009 - Draft Revised Contract Procedure Rules

RECOMMENDED:(i) That Council approve the revised draft Contract Procedure Rules at Annex A to the report, subject to the inclusion of the following table setting out delegation and recording arrangements for the award of contracts:

 

Delegation Thresholds

 

Decision

Approval

Delegated Powers

Thresholds

Record

To award a contract based on VFM

Officer

To approve contracts £ £5k or delegated limit in scheme of financial delegation whichever is the lower.

> £0 and £ £5K

CR

To award a contract based upon written quotation > £5K and £ £139K or EU threshold whichever is the lower based upon lowest cost or MEAT.

Officer

To approve contracts £ £139k or EU Threshold up to delegated limit in scheme of financial delegation whichever is the lower.

> £5K and £ £139K or EU Threshold

CR

To award a contract based upon tender ³139K or EU threshold and < £500K based on lowest  cost or MEAT.

Officer

To approve contracts ³ £139k or EU Threshold and < £500K up to delegated limit in scheme of financial delegation whichever is the lower.

³ £139k or EU Threshold and < £500K

CR

To award a contract based upon tender ³ £500K and classed as ‘Routine’

CFO/MO

Contract Procedure Rules

³ £500K and classed as ‘Routine’

CR/DL

To award a contract based upon tender ³ £500K and not classed as ‘Routine’

Executive

Constitution Key Decision limit

³ £500K and not classed as ‘Routine’

CP

To award a contract > £5K and £ £139K or EU threshold not on lowest cost or MEAT

Local Chief Officer

Contract Procedure Rules

 

WR

To award a contract > £139K or EU threshold not on lowest cost or MEAT

CFO

Contract Procedure Rules

 

DL

Exceptional circumstances above Key Decision limit non-routine

CFO/MO

Contract Procedure Rules

 

DL

Key

 

CR

-

Contract Register

DL

-

Officer Decision Log

CP

-

Committee Paper

WR

-

Waiver Register

Officer

-

Officers with delegated powers to approve expenditure

CRO

-

Chief Finance Officer (Section 151 Officer) Director of Resources

MO

-

Monitoring Officer

 

REASON:                  To ensure that the revised CPRs are appropriate in maintaining the integrity of the Council’s procurement arrangement and to provide clarify and transparency to the process for the awarding of contracts.

 

                                    (ii)        That Council approve the delegation of routine procurements (defined in Annex B to the report) to the Chief Finance Officer in consultation with the Monitoring Officer, as set out in paragraphs 6-8 of the report.

 

REASON:                  To ensure that the Council can continue to deliver business as usual and that only non-routine procurements are referred to the Executive for approval.


 

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