Agenda item

Cllr N Barnes, as Chair of the Audit and Governance Committee, moved the following recommendation from the Audit and Governance Committee meeting held on 10 May 2016.

76.  Matter Referred from Executive – Public Interest Report

       City of York Trading

Recommended:(i)      That the proposed amendment to Council

                                      Procedure Rule 14.7 be adopted. ^1.

                             (ii)      That paragraph 7 of the existing “Protocol

for Webcasting, Filming and Recording of Council Meetings” be revised to read “The Chief Executive will, in consultation with Group Leaders, make the final decision on editing any webcast or filmed material to be broadcast or published in connection with any Council meeting.  The reason for any decision to edit a webcast or filmed material will be published”.  ^2..

Reason:     In order to address the recommendations highlighted in the Public Interest Report.

On being put to the vote the recommendations were declared CARRIED and it was

Resolved:  That the above recommendations of the Audit and Governance Committee meeting held on 10 May 2016 be approved.

Cllr N Barnes, as Chair of the Audit and Governance Committee, moved the following recommendation from the Audit and Governance Committee meeting held on 10 May 2016.

77.  Officer Scheme of Delegations

(a)   Recommended:    That the scheme of delegations, as detailed

in Annex A of the report, be adopted. ^3.

  Reason:                 To ensure that an appropriate scheme of

                                  delegation is in place.

(b)   Recommended:    Further to the recommendation of the Audit

                                  and Governance Committee, Members are                            asked to:

(i)           approve the scheme of delegations annexed to the Audit and Governance Committee minutes in so far as it relates to non-executive functions;

(ii)          agree to the substitution of the wording set out in paragraph 7, in the report, relating to planning call in arrangement for the wording which appears in paragraph 9.5 of the draft scheme of delegations attached to the Audit and Governance Committee minutes.

(iii)        ask the Monitoring Officer to make the necessary constitutional changes. ^3.

Reason:              To ensure the Council maintains and updates its

                             Scheme of Delegation appropriately.

On being put to the vote the recommendations were declared CARRIED and it was

Resolved:           That the above recommendations be approved.

Cllr N Barnes, as Chair of the Audit and Governance Committee, moved the following recommendation from the Audit and Governance Committee meeting held on 22 June 2016.

10.  Annual Report of the Audit and Governance Committee

Recommended:That the Annual Report of the Audit and

Governance Committee for the year ended 13 April 2016 be received.

Reason:              To enable the Committee to fulfil its role in

providing assurance about the adequacy of the Council’s internal control environment and arrangements for managing risk and for reporting on financial and other performance.

On being put to the vote the recommendation was declared CARRIED and it was

Resolved:  That the above recommendation of the Audit and Governance Committee meeting held on 22 June 2016 be approved.

Councillor N Barnes, as Chair of the Audit and Governance Committee, moved the following recommendation from the Audit and Governance Committee meeting held on 22 June 2016.

11.  Contract Procedure Rules Update

Recommended: That the revised Contract Procedure Rules be

                             approved. ^4.

Reason:              To ensure appropriate governance of the Council’s purchasing activity.

On being put to the vote the recommendation was declared CARRIED and it was

Resolved:  That the above recommendation of the Audit and Governance Committee meeting held on 22 June 2016 be approved.