Agenda item

Final Report of the Newgate Market Scrutiny Review

This report presents the final report arising from the Newgate Market Scrutiny Review.

Note: copies of the A5 booklet style final report have been distributed with this agenda to Members only. The final report can also be viewed on-line.

Decision:

RESOLVED: That the following comments and recommendations be agreed in response to the final report:

Scrutiny Recommendation	Cost implication	Executive comment	Executive Recommendation
1. To improve the general cleanliness of the market. This can be achieved in the short term by: i) Early implementation of the Service Level Agreement (SLA) with a review after 3 months ii) Closing the market one day per quarter for deep cleansing (the first instance to be before Easter 2011) And in the medium term by: iii) Exploring the possibilities of storing waste underground – possibly in St Sampson’s Square or by exploring other suitable options	i) none given ii) none given iii) none given (but in the report “They were however aware that this may be cost prohibitive”)	i) This is understood to be in progress as part of the More for York review process. ii) Closure of the market would require advance notice to customers and stall holders, and would require cost estimates, and should be considered in the review of the SLA. iii) Without a cost figure this is difficult to assess, particularly in the current climate.	i) Request that CANS officers include a review of the SLA agreement to consider cleanliness, and to report to the Executive Member a review after three months ii) Agree to examine if the outcome of I) in terms of measurements of cleanliness indicates that this action is necessary. iii) Request that officers review other suitable locations for storing waste.
2. To improve the public realm – this can be achieved in the short term by: i) Working with landlords and lessees of buildings surrounding the market to improve their general appearance ii) Trialing ‘sculpted style’ stalls along Jubbergate with a view to implementing this throughout the market in the medium term iii) Looking at ways of preventing unauthorised parking in Silver Street and the Market iv) Providing additional market stalls along Silver Street v) Improving the lighting in the area	i) Officer time – could be contained within existing work plans ii) Trial would be £5,000 fabrication and design costs with 4 units at @ £4,750. Total £24,000. Medium term would be £475,000 (100 x £4,750). iii) Mainstream budget iv) No costs given v) No costs given	i) Helpful addition to existing negotiations. ii) At this moment in time there would need to be a sound business case for the costs of changing the design. It is up to groups on the council to propose this within the budget process. iii) Helpful addition to existing work. iv) Subject to business case this could increase capacity and therefore income. v) Could be reviewed but subject to budget.	i) Agree ii) Notes the estimated costs which would require a growth bid to be proposed in the budget rounds. iii) Agree iv) Request officers examine business case for provision of additional market stalls. v) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets.
3. To begin to improve the early evening economy in the short term. This can be achieved by undertaking a trial of a fixed closing time of 5pm for the market. It would also require all market traders to agree to trade until 5pm. The closing time to be reviewed in accordance with any other trading initiatives in the city centre.	Officer time	Subject to negotiations with the market traders and their agreement there should be no harm in a trial.	Agree, subject to agreement with market traders.
4. In the short term, to improve and make more attractive all entrances to the market This can be achieved by: - i) Looking at the positioning of stalls ii) Improving the lighting in the area iii) Improving general cleanliness iv) Making the Snickleways leading from the Shambles more inviting and recognisable as permissible routes to Newgate Market	i) officer time ii) repeat of 2 v) iii) repeat of 1. iv) No cost given	i) straightforward ii) as above iii) as above iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)	i) Agree ii) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets iii) See notes for 1. Iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)
5. In the short term to encourage more open access from the Shambles and other properties that back onto the market. To encourage pavement cafes and ‘walk through’ premises where possible.	No costs given	Property owners are able to apply for pavement café licences and so would be welcome to do so.	Agree
6. To improve the market stalls; this can be achieved in the short term by: i) Replacing the existing canopies on the market stalls at an approximate cost of £200 per canopy ii) To reduce the number of stalls in the market to enable freer footfall And in the medium term by: iii) Exploring the type of stall that would be most suitable to the marketplace	i) 100 x £200 = £20,000 ii) no business case presented. iii) no costs presented	i) To be applied to the budget process. ii) Unclear how this can be met – but if linked to 2 iv) could be net neutral. iii) Officers managing the market will have awareness of what is available and being used elsewhere. Information for future budget decisions could be gathered.	i) Note to be subject to budget process. ii) Agree if this can be met at no additional cost with additional stalls on Silver Street. iii) Request that officers maintain information on options available to future budget decisions on the market
7. In the medium to long term to look at using the rear of the market for a new store for the market equipment.	Initial estimate cost of £21,000 ‘which may not be easy in the present economic climate”	Would require additional funding	Note to be subject to budget process
8. That a programme of reinvestment in the marketplace should be undertaken. To this end it is recommended that there is a 5% reinvestment of income generated by the market per annum.	5% of £450,000 is £22,500	Would require growth bid	Officers be requested to prepare business case for investment in the market.

Scrutiny Recommendation

Cost implication

Executive comment

Executive Recommendation

1. To improve the general cleanliness of the market. This can be achieved in the

short term by:

i) Early implementation of the Service Level Agreement (SLA) with a review after 3 months

ii) Closing the market one day per quarter for deep cleansing (the first instance to be before Easter 2011)

And in the medium term by:

iii) Exploring the possibilities of storing waste underground – possibly in St Sampson’s Square or by exploring other suitable options

i) none given

ii) none given

iii) none given (but in the report “They were however aware that this may be cost prohibitive”)

i) This is understood to be in progress as part of the More for York review process.

ii) Closure of the market would require advance notice to customers and stall holders, and would require cost estimates, and should be considered in the review of the SLA.

iii) Without a cost figure this is difficult to assess, particularly in the current climate.

i) Request that CANS officers include a review of the SLA agreement to consider cleanliness, and to report to the Executive Member a review after three months

ii) Agree to examine if the outcome of I) in terms of measurements of cleanliness indicates that this action is necessary.

iii) Request that officers review other suitable locations for storing waste.

2. To improve the public realm – this can be achieved in the short term by:

i) Working with landlords and lessees of buildings surrounding the market to improve their general appearance

ii) Trialing ‘sculpted style’ stalls along Jubbergate with a view to implementing

this throughout the market in the medium term

iii) Looking at ways of preventing unauthorised parking in Silver Street and the Market

iv) Providing additional market stalls along Silver Street

v) Improving the lighting in the area

i) Officer time – could be contained within existing work plans

ii) Trial would be £5,000 fabrication and design costs with 4 units at @ £4,750. Total £24,000. Medium term would be £475,000 (100 x £4,750).

iii) Mainstream budget

iv) No costs given

v) No costs given

i) Helpful addition to existing negotiations.

ii) At this moment in time there would need to be a sound business case for the costs of changing the design. It is up to groups on the council to propose this within the budget process.

iii) Helpful addition to existing work.

iv) Subject to business case this could increase capacity and therefore income.

v) Could be reviewed but subject to budget.

i) Agree

ii) Notes the estimated costs which would require a growth bid to be proposed in the budget rounds.

iii) Agree

iv) Request officers examine business case for provision of additional market stalls.

v) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets.

3. To begin to improve the early evening economy in the short term. This can be

achieved by undertaking a trial of a fixed closing time of 5pm for the market. It

would also require all market traders to agree to trade until 5pm. The closing

time to be reviewed in accordance with any other trading initiatives in the city

centre.

Officer time

Subject to negotiations with the market traders and their agreement there should be no harm in a trial.

Agree, subject to agreement with market traders.

4. In the short term, to improve and make more attractive all entrances to the

market This can be achieved by: -

i) Looking at the positioning of stalls

ii) Improving the lighting in the area

iii) Improving general cleanliness

iv) Making the Snickleways leading from the Shambles more inviting and

recognisable as permissible routes to Newgate Market

i) officer time

ii) repeat of 2 v)

iii) repeat of 1.

iv) No cost given

i) straightforward

ii) as above

iii) as above

iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)

i) Agree

ii) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets

iii) See notes for 1.

Iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)

5. In the short term to encourage more open access from the Shambles and other

properties that back onto the market. To encourage pavement cafes and ‘walk

through’ premises where possible.

No costs given

Property owners are able to apply for pavement café licences and so would be welcome to do so.

Agree

6. To improve the market stalls; this can be achieved in the short term by:

i) Replacing the existing canopies on the market stalls at an approximate cost

of £200 per canopy

ii) To reduce the number of stalls in the market to enable freer footfall

And in the medium term by:

iii) Exploring the type of stall that would be most suitable to the marketplace

i) 100 x £200 = £20,000

ii) no business case presented.

iii) no costs presented

i) To be applied to the budget process.

ii) Unclear how this can be met – but if linked to 2 iv) could be net neutral.

iii) Officers managing the market will have awareness of what is available and being used elsewhere. Information for future budget decisions could be gathered.

i) Note to be subject to budget process.

ii) Agree if this can be met at no additional cost with additional stalls on Silver Street.

iii) Request that officers maintain information on options available to future budget decisions on the market

7. In the medium to long term to look at using the rear of the market for a new

store for the market equipment.

Initial estimate cost of £21,000 ‘which may not be easy in the present economic climate”

Would require additional funding

Note to be subject to budget process

8. That a programme of reinvestment in the marketplace should be undertaken.

To this end it is recommended that there is a 5% reinvestment of income generated by the market per annum.

5% of £450,000 is £22,500

Would require growth bid

Officers be requested to prepare business case for investment in the market.

REASON: In order to provide an appropriate response to the Scrutiny recommendations, whilst taking account of the cost of the proposals within the Council’s budget as a whole.

Minutes:

Members considered the final report arising from the review of Newgate Market carried out by the Economic and City Development Overview & Scrutiny Committee. Cllr Scott, as Chair of the Committee, was in attendance to present the report.

The new, booklet-style, final report (Annex 1) had been circulated to Executive Members and made available on the Council’s website. A summary of the short and medium-term recommendations arising from the review was provided in paragraphs 5 to 8 of the cover report. It was noted that the financial implications of accepting the short-term recommendations would be for the Council to set aside one-off funding of £20k for the replacement of stall canopies, one-off funding of £24k for ‘sculpted’ stalls and recurring funding of £24k for re-investment in the market.

Having noted the comments of the Labour Group Spokespersons on this item, it was

RESOLVED: That the following comments and recommendations be agreed in response to the final report:

Scrutiny Recommendation	Cost implication	Executive comment	Executive Recommendation
1. To improve the general cleanliness of the market. This can be achieved in the short term by: i) Early implementation of the Service Level Agreement (SLA) with a review after 3 months ii) Closing the market one day per quarter for deep cleansing (the first instance to be before Easter 2011) And in the medium term by: iii) Exploring the possibilities of storing waste underground – possibly in St Sampson’s Square or by exploring other suitable options	i) none given ii) none given iii) none given (but in the report “They were however aware that this may be cost prohibitive”)	i) This is understood to be in progress as part of the More for York review process. ii) Closure of the market would require advance notice to customers and stall holders, and would require cost estimates, and should be considered in the review of the SLA. iii) Without a cost figure this is difficult to assess, particularly in the current climate.	i) Request that CANS officers include a review of the SLA agreement to consider cleanliness, and to report to the Executive Member on review after three months. ii) Agree to examine if the outcome of i) in terms of measurements of cleanliness indicates that this action is necessary. iii) Request that officers review other suitable locations for storing waste.
2. To improve the public realm – this can be achieved in the short term by: i) Working with landlords and lessees of buildings surrounding the market to improve their general appearance ii) Trialing ‘sculpted style’ stalls along Jubbergate with a view to implementing this throughout the market in the medium term iii) Looking at ways of preventing unauthorised parking in Silver Street and the Market iv) Providing additional market stalls along Silver Street v) Improving the lighting in the area	i) Officer time – could be contained within existing work plans ii) Trial would be £5,000 fabrication and design costs with 4 units at @ £4,750. Total £24,000. Medium term would be £475,000 (100 x £4,750). iii) Mainstream budget iv) No costs given v) No costs given	i) Helpful addition to existing negotiations. ii) At this moment in time there would need to be a sound business case for the costs of changing the design. It is up to groups on the council to propose this within the budget process. iii) Helpful addition to existing work. iv) Subject to business case this could increase capacity and therefore income. v) Could be reviewed but subject to budget.	i) Agree ii) Notes the estimated costs which would require a growth bid to be proposed in the budget rounds. iii) Agree iv) Request officers examine business case for provision of additional market stalls. v) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets.
3. To begin to improve the early evening economy in the short term. This can be achieved by undertaking a trial of a fixed closing time of 5pm for the market. It would also require all market traders to agree to trade until 5pm. The closing time to be reviewed in accordance with any other trading initiatives in the city centre.	Officer time	Subject to negotiations with the market traders and their agreement there should be no harm in a trial.	Agree, subject to agreement with market traders.
4. In the short term, to improve and make more attractive all entrances to the market This can be achieved by: - i) Looking at the positioning of stalls ii) Improving the lighting in the area iii) Improving general cleanliness iv) Making the Snickleways leading from the Shambles more inviting and recognisable as permissible routes to Newgate Market	i) officer time ii) repeat of 2 v) iii) repeat of 1. iv) No cost given	i) straightforward ii) as above iii) as above iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)	i) Agree ii) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets iii) See notes for 1. Iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)
5. In the short term to encourage more open access from the Shambles and other properties that back onto the market. To encourage pavement cafes and ‘walk through’ premises where possible.	No costs given	Property owners are able to apply for pavement café licences and so would be welcome to do so.	Agree
6. To improve the market stalls; this can be achieved in the short term by: i) Replacing the existing canopies on the market stalls at an approximate cost of £200 per canopy ii) To reduce the number of stalls in the market to enable freer footfall And in the medium term by: iii) Exploring the type of stall that would be most suitable to the marketplace	i) 100 x £200 = £20,000 ii) no business case presented. iii) no costs presented	i) To be applied to the budget process. ii) Unclear how this can be met – but if linked to 2 iv) could be net neutral. iii) Officers managing the market will have awareness of what is available and being used elsewhere. Information for future budget decisions could be gathered.	i) Note to be subject to budget process. ii) Agree if this can be met at no additional cost with additional stalls on Silver Street. iii) Request that officers maintain information on options available to future budget decisions on the market
7. In the medium to long term to look at using the rear of the market for a new store for the market equipment.	Initial estimate cost of £21,000 ‘which may not be easy in the present economic climate”	Would require additional funding	Note to be subject to budget process
8. That a programme of reinvestment in the marketplace should be undertaken. To this end it is recommended that there is a 5% reinvestment of income generated by the market per annum.	5% of £450,000 is £22,500	Would require growth bid	Officers be requested to prepare business case for investment in the market.

Scrutiny Recommendation

Cost implication

Executive comment

Executive Recommendation

1. To improve the general cleanliness of the market. This can be achieved in the

short term by:

i) Early implementation of the Service Level Agreement (SLA) with a review after 3 months

ii) Closing the market one day per quarter for deep cleansing (the first instance to be before Easter 2011)

And in the medium term by:

iii) Exploring the possibilities of storing waste underground – possibly in St Sampson’s Square or by exploring other suitable options

i) none given

ii) none given

iii) none given (but in the report “They were however aware that this may be cost prohibitive”)

i) This is understood to be in progress as part of the More for York review process.

ii) Closure of the market would require advance notice to customers and stall holders, and would require cost estimates, and should be considered in the review of the SLA.

iii) Without a cost figure this is difficult to assess, particularly in the current climate.

i) Request that CANS officers include a review of the SLA agreement to consider cleanliness, and to report to the Executive Member on review after three months.

ii) Agree to examine if the outcome of i) in terms of measurements of cleanliness indicates that this action is necessary.

iii) Request that officers review other suitable locations for storing waste.

2. To improve the public realm – this can be achieved in the short term by:

i) Working with landlords and lessees of buildings surrounding the market to improve their general appearance

ii) Trialing ‘sculpted style’ stalls along Jubbergate with a view to implementing

this throughout the market in the medium term

iii) Looking at ways of preventing unauthorised parking in Silver Street and the Market

iv) Providing additional market stalls along Silver Street

v) Improving the lighting in the area

i) Officer time – could be contained within existing work plans

ii) Trial would be £5,000 fabrication and design costs with 4 units at @ £4,750. Total £24,000. Medium term would be £475,000 (100 x £4,750).

iii) Mainstream budget

iv) No costs given

v) No costs given

i) Helpful addition to existing negotiations.

ii) At this moment in time there would need to be a sound business case for the costs of changing the design. It is up to groups on the council to propose this within the budget process.

iii) Helpful addition to existing work.

iv) Subject to business case this could increase capacity and therefore income.

v) Could be reviewed but subject to budget.

i) Agree

ii) Notes the estimated costs which would require a growth bid to be proposed in the budget rounds.

iii) Agree

iv) Request officers examine business case for provision of additional market stalls.

v) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets.

3. To begin to improve the early evening economy in the short term. This can be

achieved by undertaking a trial of a fixed closing time of 5pm for the market. It

would also require all market traders to agree to trade until 5pm. The closing

time to be reviewed in accordance with any other trading initiatives in the city

centre.

Officer time

Subject to negotiations with the market traders and their agreement there should be no harm in a trial.

Agree, subject to agreement with market traders.

4. In the short term, to improve and make more attractive all entrances to the

market This can be achieved by: -

i) Looking at the positioning of stalls

ii) Improving the lighting in the area

iii) Improving general cleanliness

iv) Making the Snickleways leading from the Shambles more inviting and

recognisable as permissible routes to Newgate Market

i) officer time

ii) repeat of 2 v)

iii) repeat of 1.

iv) No cost given

i) straightforward

ii) as above

iii) as above

iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)

i) Agree

ii) Request that officers review lighting of the market area to assess deficiencies to be met from existing budgets

iii) See notes for 1.

Iv) For areas that are in council ownership could be considered within existing budgets for property. Otherwise as per 2i)

5. In the short term to encourage more open access from the Shambles and other

properties that back onto the market. To encourage pavement cafes and ‘walk

through’ premises where possible.

No costs given

Property owners are able to apply for pavement café licences and so would be welcome to do so.

Agree

6. To improve the market stalls; this can be achieved in the short term by:

i) Replacing the existing canopies on the market stalls at an approximate cost

of £200 per canopy

ii) To reduce the number of stalls in the market to enable freer footfall

And in the medium term by:

iii) Exploring the type of stall that would be most suitable to the marketplace

i) 100 x £200 = £20,000

ii) no business case presented.

iii) no costs presented

i) To be applied to the budget process.

ii) Unclear how this can be met – but if linked to 2 iv) could be net neutral.

iii) Officers managing the market will have awareness of what is available and being used elsewhere. Information for future budget decisions could be gathered.

i) Note to be subject to budget process.

ii) Agree if this can be met at no additional cost with additional stalls on Silver Street.

iii) Request that officers maintain information on options available to future budget decisions on the market

7. In the medium to long term to look at using the rear of the market for a new

store for the market equipment.

Initial estimate cost of £21,000 ‘which may not be easy in the present economic climate”

Would require additional funding

Note to be subject to budget process

8. That a programme of reinvestment in the marketplace should be undertaken.

To this end it is recommended that there is a 5% reinvestment of income generated by the market per annum.

5% of £450,000 is £22,500

Would require growth bid

Officers be requested to prepare business case for investment in the market.

REASON: In order to provide an appropriate response to the Scrutiny recommendations, whilst taking account of the cost of the proposals within the Council’s budget as a whole.

Supporting documents: