Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda and minutes

Venue: Remote Meeting

Contact: Louise Cook  Democracy Officer

No. Item


Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests,

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.


Members were asked to declare, at this point in the meeting, any personal interests not included on the Register of Interests or any prejudicial or discloseable pecuniary interests that they might have in respect of the business of the agenda. None were declared.


Minutes pdf icon PDF 143 KB

To approve and sign the minutes of the meeting held on 13 April 2022.


Resolved:  That the minutes of the previous meeting held on 13 April 2021 be approved as a correct record and signed by the Chair at a later date, subject to noting that it was Cllr Cullwick (Vice-Chair) who Chaired the meeting in minute number 17 not Cllr Orrell.


The Chair raised ongoing concerns regarding the style of the minutes and following discussion, he agreed to raise this at the next Scrutiny Chair’s meeting.



Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.


Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings.  The deadline for registering at this meeting is 5:00pm on Friday 7 May 2021.


To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form.  If you have any questions about the registration form or the meeting, please contact the relevant Democracy Officer, on the details at the foot of the agenda.


Webcasting of Remote Public Meetings


Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.


During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.






It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.


Public Health Update on Covid-19

The Director of Public Health will provide the Committee with a verbal update at the meeting in relation to Covid-19.


The Director of Public Health attended the meeting to provide a presentation on the latest Covid-19 data for York.


Some key points raised:


·        The provisional rate of new Covid cases was 15.2 per 100,000 of the population, which represented 32 cases.

·        The validated rate of new Covid cases per 100,000 was 15.7, which represented 33 cases.

·        The rate of new Covid cases for people aged 60+ was 6.1 per 100,000, which represented 3 cases.

·        The latest 7 day positivity rate showed York was significantly below the regional averages.

·        There had been 100 Covid triages in the last 7 days.

·        There were no patients with Covid in general or acute beds at York hospital and there was one patient in intensive care.

·        There were no care homes with confirmed Covid-19 infections.

·        There were 4 children of primary or secondary school age who had tested positive.

·        In the last 7 days, the rate of new cases had been highest in the 20-29 and 30-39 age bands.

·        Over 61% of adults had been vaccinated with their first dose and over 31% with their second.

·        Stage three of the governments roadmap was forecasted for 17 May 2021 and reviews continued regarding all restrictions ending on 21 June.

·        All residents of secondary school aged children and above were encouraged to take asymptomatic tests twice a week.


The next steps were discussed, including a recovery plan and the Director stated that officers would be particularly focused on the impacts relating to NHS waiting lists, mental health and children and young people.


Following questions raised, the Director confirmed:

·        The vaccination was voluntary, frontline staff were strongly encouraged to have the vaccine but ultimately it was their decision.

·        The Outbreak Management Board were monitoring the uptake of vaccinations by ward and a vaccine inequalities group had also been established to ensure the right information was reaching residents.

·        Work with GP practices and community pharmacies, particularly in parts of the city where vaccine uptake was low, was ongoing to enable vaccines to be offered closer to home.

·        Members could contact her direct regarding their individual wards.

·        Employers would be encouraged to allow their staff paid time off work in order to be vaccinated, the Director added that anyone experiencing difficulties with their employers could confidentially whistleblow to her and she would follow it up without revealing the source.

·        It was quite normal to see fluctuations in vaccine supply and she was not aware of any delays with any particular vaccine but would consult with the Clinical Commissioning Group and if necessary, would update Members further. 

·        The vaccination sites had been focussed on delivering the second doses on time, meaning that some people booking their first vaccine in York may have experienced delays.

·        Ongoing conversations were taking place regarding student take up of the vaccine and how this would be facilitated. This information would be relayed to all students.

·        York had 4 asymptomatic community testing sites and home test kits could also be ordered and posted. Further information on symptom  ...  view the full minutes text for item 22.


Update on the Peer Challenge Commissioned in Adult Services

A verbal update will be provided to the Committee on the recent peer challenge commissioned in adult services and how this will inform future planning in the service.


Members received a presentation on the recent peer challenge commissioned in adult services and how this would inform future planning in the service.


The Corporate Director of People was in attendance to provide the update and answer any questions.


The Corporate Director explained the background and methodology to the peer challenge noting that experienced members and officers from other councils had been invited to visit to assess how the council were working in adult services and to provide feedback on how to improve. These peer challenges were not inspections but a tool for improvement as part of a commitment to improve performance. 


The peer challenge team were asked to:

·        Examine how York was progressing as a Peoples Directorate, taking advantages of the opportunities this offered to improve support to adults and use resources more effectively.  

·        Consider management of demand at the adult social care front door and how strength based approaches were used to reduce the need for council support.

·        Examine how strength and place based approaches were embedded and the impact of these upon York’s approach to supporting people who had existing complex and high cost support - considering examples of good practice from elsewhere.

·        Consider how the Council were using opportunities afforded by the new Peoples Directorate for better commissioning and market management; with particular focus on the strength of collaboration and potential joint brokerage with the Clinical Commissioning Group.


Members were made aware of the following headline findings:

·        The self-assessment was accurate.

·        There was a clear vision of how the people directorate would deliver.

·        Learning culture was in place.

·        Staff were motivated and supported.

·        There were strong partnerships and new structures developing to build on.

·        Committed leadership at all levels, which included elected Members.

·        Good work during the pandemic especially with care homes.

·        Staff were tired.

·        Lot of change – especially senior leadership.

·        Vision to be translated into a plan and recognise cannot do it all at once.

·        Strengthen performance culture and information.

·        Review opportunities to commission and manage the market differently.


The next steps were discussed, including a recovery and development plan that built on strong foundations and good practice, with clear priorities and milestones. This would include:

·        Time and support for social workers – embedding reflective practice.

·        Incentivize preventative work across the system – and really understand what works and do more of it.

·        Stronger link to corporate systems.

·        Agreeing how to use technology to complement services.

·        Intermediate strategy with support from health colleagues to ensure it’s home first and not care homes first.

·        Establishing an Improvement Board.


In answer to questions raised, the Corporate Director of People and the Director of Public Health confirmed:

·        Frontline staff felt supported and a collection of systems were in place to support Social Workers.

·        Staff were encouraged to take annual leave.

·        Modelling work was ongoing with partners to consider various recovery options that would develop a single vision for York.

·        Staff sickness rates were variable but had been better during the pandemic.

·        Partnership working had allowed for creative  ...  view the full minutes text for item 23.


Update on the All Age Learning Disability Strategy pdf icon PDF 294 KB

This report provides a brief update on progress.


Members considered a report that provided an update on the All Age Learning Disability Strategy.


The Assistant Director of Joint Commissioning was in attendance to provide an update and answer any questions. She noted that the Strategy had been ratified by the Health and Wellbeing Board and would run from 2019 to 2024.


During discussion of the item, as noted within the report, officers highlighted:

·        The four key priority areas within the Strategy:

i.        Education, life-long learning and employment

ii.       Being as healthy as possible

iii.      Independent living

iv.      Participating in society

·        The work that had been achieved during the pandemic in relation to learning disabilities.

·        That the Learning Disability Partnership had met remotely in March 2021 and the leads from each group were now reconvening their groups to review the priorities within the strategy.

·        The Learning Disability Partnership had also highlighted four key areas that they considered a priority:

a.      Social isolation

b.      Communication

c.       Participating in society

d.     All voices were heard and engaging with families together, make sure consultation happened in a timely way.


In answer to questions raised, it was noted that:

·        A small network of people with learning disabilities were very actively engaged in attending or running events in the city.  Officers would use these engagements to connect, engage and hear from people and different organisations.

·        The Partnership would raise awareness across the city regarding annual health checks for people with learning disabilities and would involve GP practices in this.


The Assistant Director was thanked for her update.


Resolved: That the update be noted.


Reason:  To ensure the Committee were kept updated on progress.


Work Plan pdf icon PDF 272 KB

Members are asked to consider a draft work plan for the next municipal year and to consider possible topics for review.

Additional documents:


The Committee considered its draft work plan for the municipal year 2021/22 and the following was suggested:


·        22 June 2021 (Informal Forum)

                     i.        Covid-19 update


·        29 July 2021 (Public meeting)

                     i.        Receive the full report from the peer challenge commissioned in Adult Services

                    ii.        Receive an update from the Clinical Commissioning Group/Hospital Trust regarding recovery particularly how the backlog/waiting lists across hospital/mental health services would be managed referencing data relating to cancer patients and elective and non-elective surgery.


·        2 November 2021 (Public meeting)

                   i.          Receive an update from Tees, Esk and Wear Valleys NHS Foundation Trust (TWEV) on the recent Care Quality Commission (CQC) Inspections and Fossbank.


The Director of Public Health and the Corporate Director of People were asked to consider agenda items that could be brought forward to future meetings.


The Committee passed on their best wishes to the incoming Lord Mayor who was standing down from this Committee for the municipal year 21/22.


Resolved:  That the work plan be approved, subject to the above



Reason:     To keep the Committee’s work plan updated.




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