Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda, decisions and draft minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039)

Contact: Angela Bielby  Democracy Officer

Items
No. Item

12.

Declarations of Interest [10.02]

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

 

Minutes:

The Executive Members were  asked to declare, at this point in the meeting, any personal interests, not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests that he might have had in respect of business on the agenda. They confirmed he had none.

 

 

13.

Minutes [10.03] pdf icon PDF 133 KB

To approve and sign the minutes of the Decision Session held on 17 October 2022.

Minutes:

Resolved: That the minutes of the Decision Session held on 17 October 2022 be approved as a correct record and signed by the Executive Member.

 

 

14.

Public Participation [10.03]

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Thursday 10 November 2022

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

 

Webcasting of Public Meetings

 

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions

 

Minutes:

It was reported that there had been no registrations to speak

at the meeting under the Council’s Public Participation Scheme.

 

15.

Household Support Fund October 2022 – March 2023 [10.03] pdf icon PDF 636 KB

This paper presents the Household Support Fund (HSF) scheme October 2022 – March 2023 to the Executive Member for Finance & Major Projectsin consultation with the Executive Member for Housing & Safer Neighbourhoods for approval.

 

Additional documents:

Decision:

Resolved: That;

a)   the council’s HSF scheme October 22 – March 23 (as set out in Annex A of the report) be approved.

b)   any changes to the scheme that do not fundamentally alter the purpose be delegated to the Section 151 officer in consultation with the Executive Member for Finance & Performance.  

c)   the delegation of discretion to pay claims made within the broader scope of the scheme guidance as set out by the Department for Work and Pensions (DWP) (as set out in Annex B of the report) be given to the Head of Customer & Exchequer Services.     

Reason:     To provide financial support to the city’s most financially vulnerable residents through the October 2022 – March 2023 arising from the ongoing cost of living increases.

 

Minutes:

The Executive Members considered a report detailing the Household Support Fund (HSF) scheme from October 2022 to March 2023. The Head of Customer and Exchequer Services reported that the total funding including any administration costs for the council was £1.037m. He advised that the government had provided a broader approach with the purpose of the support not being aimed at specific groups but that  the support would be targeted at vulnerable households to prevent escalation of problems, including families with children of all ages, pensioners, unpaid carers, care leavers, and people with disabilities; particularly considering support for those vulnerable households who were ineligible for other government support with the cost of living.

 

The Head of Customer and Exchequer Services explained the scheme noting that direct payments would be available for households eligible for free school meals, working age customers not in receipt of income support or universal credit and foster carers. In terms of the discretionary scheme he noted that each application would be judged on its own merits and support would automatically be paid to families receiving Disabled Living Allowance (DLA).  There is also funding for supporting  student applications through referrals from educational establishments. It was noted that families in receipt of DLA needed to apply directly to the council. There had also been additional funding given to York Energy Action to help with energy efficiency measures, and there was also additional budget for discretionary housing payments, along with food and fuel vouchers. He noted that the council would write to families eligible for direct payments in coming weeks about the scheme and he explained that the payments would not be made until January 2023 at the earliest to allow time for the application process.

The Executive Member for Housing and Safer Neighbourhoods noted that the need for funding was set to grow and that the support offered by the government was not enough to support people. She added that the increased flexibility was useful and that people in receipt of DLA needed to apply for the funding. She welcomed the funding for Energy Action York, the student hardship fund and discretionary housing payments. The Executive Member for Finance and Performance supported the comments of the Executive Member for Housing and Safer Neighbourhoods and noted the significant challenge regarding payments for families in receipt of DLA. He then;

 

Resolved: That;

a)   the council’s HSF scheme October 22 – March 23 (as set out in Annex A of the report) be approved.

b)   any changes to the scheme that do not fundamentally alter the purpose be delegated to the Section 151 officer in consultation with the Executive Member for Finance & Performance.  

c)   the delegation of discretion to pay claims made within the broader scope of the scheme guidance as set out by the Department for Work and Pensions (DWP) (as set out in Annex B of the report) be given to the Head of Customer & Exchequer Services.     

 

Reason:     To provide financial support to the city’s most financially vulnerable residents through  ...  view the full minutes text for item 15.

16.

Regular update on routine procurements and approval of ICT procurement over £250k [10.12] pdf icon PDF 250 KB

This report presents a register of procurement exercises deemed routine for the period of April 2022 to October 2022. These have been defined as routine procurements as per the council’s contract procedure rules and expenditure will fall within existing capital and revenue budget provisions. It is intended that these reports will be brought to this decision session every 6 months, with any non routine ICT or other procurements reported as they arise between £250k and £500k in value.

 

Additional documents:

Decision:

Resolved:  That;

·        the routine procurements that were approved during the period  April 2022 to October 2022 (as set out at Annex A of the report) be noted.

·        the significant future routine procurement of the council’s revenues and benefits system (as set out at Annex B of the report) be noted.

     

Reason:   To ensure the that councillors receive reports on routine procurement decisions in line with the council’s contract procedure rules and the public have the opportunity to see transparent decision-making in operation relating to major ICT procurements.

 

Minutes:

The Executive Member considered a report that presented a register of procurement exercises deemed routine for the period of April 2022 to October 2022. These were defined as routine procurements as per the council’s contract procedure rules and expenditure falling within existing capital and revenue budget provisions. It was intended that those reports would be brought to this decision session every 6 months, with any non routine ICT or other procurements reported as they arose between £250k and £500k in value.

 

The Chief Finance Officer noted the contract procedure rules as set out at paragraph 4 of the report and she detailed the three routine procurements set out in Annex A of the report. The Executive Member then;

 

Resolved:  That;

·        the routine procurements that were approved during the period  April 2022 to October 2022 (as set out at Annex A of the report) be noted.

·        the significant future routine procurement of the council’s revenues and benefits system (as set out at Annex B of the report) be noted.

     

Reason:  To ensure the that councillors receive reports on routine procurement decisions in line with the council’s contract procedure rules and the public have the opportunity to see transparent decision-making in operation relating to major ICT procurements.

 

 

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