Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda, decisions and draft minutes

Venue: The King Richard III Room (GO49) - West Offices. View directions

Contact: Angela Bielby  Democracy Officer

Items
No. Item

10.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

Minutes:

The Executive Member was invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests, which he have in the business on the agenda. No additional interests were declared.

11.

Minutes pdf icon PDF 69 KB

To approve and sign the minutes of the Decision Session held on 24 July 2019.

Minutes:

Resolved: That the minutes of the Executive Leader (incorporating Finance & Performance) Decision Session held on 24 July 2019 be approved and then signed by the Executive Member as a correct record.

 

12.

Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 9 August 2019.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

 

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

 

Minutes:

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

13.

Financial Inclusion interim and future funding strategy pdf icon PDF 172 KB

This report presents proposals for Financial Inclusion (FI) funding allocations for 2019/20 and the development of a longer term future funding strategy to feed into the 2020/21 annual budget process.

Additional documents:

Decision:

Resolved: That;

a)   The recommended Option 1 to extend the 2019/20 allocations to safeguard any successful and appropriate current schemes at risk in the short term be approved

 

b)   The delivery of a longer term strategy for the sustainability of successful Financial Inclusion projects be approved.

 

Reason:

a)   To ensure the that councillors, residents, partners and groups are aware of financial inclusion activity and the approval/use of associated funding. 

 

b)    To ensure that approved scrutiny actions are implemented.

Minutes:

Executive Member for Finance and Performance and Executive Member for Housing and Safer Neighbourhoods considered a report that presented proposals for Financial Inclusion (FI) funding allocations for 2019/20 and the development of a longer term future funding strategy to feed into the 2020/21 annual budget process.

 

The Assistant Director, Customer and Digital Services gave an overview of the report noting the background to and the reason for the extension of the FI funding. She then explained the three options available to the Executive Members.

 

The Chair of the York and North Yorkshire Welfare Benefits Unit and Chief Executive Officer of Citizens Advice York were in attendance and expressed that they would welcome the extension of the FI funding and they noted the reasons for this.

 

Resolved: That;

a)   Option 1 to extend the 2019/20 allocations to safeguard any successful and appropriate current schemes at risk in the short term be approved

 

b)   The delivery of a longer term strategy for the sustainability of successful Financial Inclusion projects be approved.

 

Reason:

a)   To ensure the that councillors, residents, partners and groups are aware of financial inclusion activity and the approval/use of associated funding. 

 

b)   To ensure that approved scrutiny actions are implemented.

14.

Health and Safety Annual Report 2018/19 pdf icon PDF 155 KB

This report presents the Annual Report of the Head of Health & Safety together with an overview of the performance of Health & Safety (H&S) shared service formed by North Yorkshire County Council (NYCC) and City of York Council (CYC) which operates under a partnership agreement.  The Annual Report also provides an update on the action being taken to address the risks raised in the report. The report will assist the Executive Member in proactively monitoring the overall systems and management of health & safety across the council.

 

Additional documents:

Decision:

Resolved: That;

 

a)   The Annual Report including the council’s response to managing and responding to significant H&S risks including those around Construction (Design & Management) Regulations (CDM) be noted.

b)   The performance of the Shared H&S Service be noted.

c)   Consideration be given to any areas of H&S risk management for further reporting at future decision sessions.

 

Reason:     To ensure the Executive Member and residents are assured that H&S services are appropriately managed and resilient and the council has proper arrangements in place for managing and responding to H&S risks.

 

Minutes:

The Executive Member considered a report that presented the Annual Report of the Head of Health & Safety together with an overview of the performance of Health & Safety (H&S) shared service formed by North Yorkshire County Council (NYCC) and City of York Council (CYC) which operates under a partnership agreement.  The Annual Report also provides an update on the action being taken to address the risks raised in the report. The report will assist the Executive Member in proactively monitoring the overall systems and management of health & safety across the council.

 

Assistant Director for Customer and Digital Services introduced the Health and Safety Risk Manager, in attendance to present the report. The Health and Safety Risk Manager outlined the Annual Report highlighting the how the joint Health and Safety Committee addressed joint concerns that had been raised. She noted that the membership of that group would be expanded to include members of the communications team. She noted that the health and safety team had looked at looked at high profile areas and she noted a number of areas that had been examined.

 

In response to a question from the Executive Member regarding Member involvement in health and safety, the Health and Safety Risk Manager suggested that the training delivered to senior leaders may be useful for Members. The Executive Member raised comments on the presentation of the report and the Assistant Director for Customer and Digital Services suggested that there could be a presentation at future meetings.

 

Resolved: That;

 

a)   The Annual Report including the council’s response to managing and responding to significant H&S risks including those around Construction (Design & Management) Regulations (CDM) be noted.

b)   The performance of the Shared H&S Service be noted.

c)   There were no further matters that the Executive Member had identified for further reporting at future decision sessions at this stage.

 

Reason:     To ensure the Executive Member and residents are assured that H&S services are appropriately managed and resilient and the council has proper arrangements in place for managing and responding to H&S risks.

 

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