Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Member confirmed he had no personal interests not included on the Register of Interests, nor any prejudicial or disclosable pecuniary interests, to declare in the business on the agenda.

To approve and sign the minutes of the Decision Session held on 12 November 2020.

Resolved: That the minutes of the Decision Session held on 12 November 2020 be approved, to be signed by the Executive Member at a later date.

At this point in the meeting members of the public who have

registered to speak can do so. Members of the public may

speak on agenda items or on matters within the remit of the

committee. The deadline for registering at this meeting is at

5.00pm on Thursday 10 December 2020.

To register to speak please visit

www.york.gov.uk/AttendCouncilMeetings to fill out an online

registration form. If you have any questions about the

registration form or the meeting please contact the Democracy

Officer for the meeting whose details can be found at the foot of

the agenda.

Webcasting of Remote Public Meetings

Please note that, subject to available resources, this remote

public meeting will be webcast including any registered public

speakers who have given their permission. The remote public

meeting can be viewed live and on demand at

www.york.gov.uk/webcasts.

During coronavirus, we've made some changes to how we're

running council meetings. See our coronavirus updates

(www.york.gov.uk/COVIDDemocracy) for more information on

meetings and decisions.

It was reported that there had been no registrations to speak on under the Council’s Public Participation Scheme.

This report presents proposals to renew or replace any core ICT systems in the council with a whole life contract value of over £250k. These have been defined as non-key routine procurements as per the council’s contract procedure rules and expenditure will fall within existing capital and revenue budget provisions.

Resolved: That agreement be given to a single contract for re-procurement of the main education case management system in order to secure capital savings and avoid increases in revenue costs for the next 5 years (as detailed at Annex A).

Reason:     To ensure the that councillors consider routine procurement decisions over £250k in value in line with procurement regulations and the public have the opportunity to see transparent decision-making in operation relating to major procurements.

This report presents proposals to renew or replace any core ICT systems in the council with a whole life contract value of over £250k. These have been defined as non-key routine procurements as per the council’s contract procedure rules and expenditure will fall within existing capital and revenue budget provisions. The Assistant Director Customer & Digital Services outlined the CYC procurement process and reprocurement of the Education Case Management (as detailed in Annex A). It was then:

Resolved: That agreement be given to a single contract for re-procurement of the main education case management system in order to secure capital savings and avoid increases in revenue costs for the next 5 years (as detailed at Annex A).

Reason:     To ensure the that councillors consider routine procurement decisions over £250k in value in line with procurement regulations and the public have the opportunity to see transparent decision-making in operation relating to major procurements.