Agenda, decisions and minutes

At this point in the meeting, the Executive Leader is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

The Executive Leader was invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, or any prejudicial or disclosable pecuniary interests, which he have in the business on the agenda. No additional interests were declared.

To approve and sign the minutes of the Decision Session held on 19 November 2018.

Resolved: That the minutes of the Executive Leader (incorporating Finance & Performance) Decision Session  held on 19 November 2018 be approved and then signed by the Executive Leader as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5:00pm on Friday 11 January 2019. Members of the public can speak on agenda items or matters within the Executive Leader’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report provides an update on some of the progress made within City of York Council’s Digital City Programme with a focus on the city’s free Wi-Fi and an expansion proposal including Clifford’s Tower, Coppergate and the new Community Stadium complex as part of future proofing the stadiums digital connectivity links as we have done with many buildings and areas of the city.

Resolved: That;

1)   The progress being made within the Digital City Programme be noted.

Reason: To provide an update on the key and enabling Digital City Programme with an emphasis on the cities digital connectivity landscape.

2)   The proposal to extend access to the cities free Wi-Fi into Clifford’s Tower & Coppergate be approved.

Reason: To be a part of the evolving Digital City Programme.

3)   Digital connectivity links into the new Community Stadium complex and expand its Wi-Fi coverage be provided.

Reason: To be a part of the evolving Digital City Programme and future proof the Stadiums complex digital links.

4)   Total funding of £308,000 from the existing ICT Capital budget be approved.

Reason: To fund the recommendations contained within this report.

5)   The current mixed position with schools be noted, that  further discussions with schools regarding Wi-Fi provision be endorsed and that a further report on these, including funding options be received in coming months.

Reason:      To approve the work to explore and undertake further discussions that are required to take this recommendation forwards.

The Executive Leader considered a report which provided an update on some of the progress made within City of York Council’s Digital City Programme. This included a focus on the city’s free Wi-Fi and an expansion proposal including Clifford’s Tower, Coppergate and the new Community Stadium complex, as part of future proofing the stadiums digital connectivity links as the Council had have done with many buildings and areas of the city. It was noted that the work was a  part of the wider and continual evolving Digital City Programme, there will be potential other future requirements, and these will need to be considered as part of the capital programme. The Shared Head of ICT Services for York and Harrogate was in attendance to present the report. In response to a question from the Executive Leader he confirmed that the costs around the new Community Stadium complex included preparation work on connectivity to the stadium.

Resolved: That;

1)   The progress being made within the Digital City Programme be noted.

Reason: To provide an update on the key and enabling Digital City Programme with an emphasis on the cities digital connectivity landscape.

2)   The proposal to extend access to the cities free Wi-Fi into Clifford’s Tower & Coppergate be approved.

Reason: To be a part of the evolving Digital City Programme.

3)   Digital connectivity links into the new Community Stadium complex and expand its Wi-Fi coverage be provided.

Reason: To be a part of the evolving Digital City Programme and future proof the Stadiums complex digital links.

4)   Total funding of £308,000 from the existing ICT Capital budget be approved.

Reason: To fund the recommendations contained within this report.

5)   The current mixed position with schools be noted, that  further discussions with schools regarding Wi-Fi provision be endorsed and that a further report on these, including funding options be received in coming months.

Reason: To approve the work to explore and undertake further discussions that are required to take this recommendation forwards.

This report seeks approval to proposed changes to the Shareholder Agreement with YPO Procurement Holdings Ltd, specifically to reduce the number of decisions reserved for unanimous agreement and add a new schedule of items reserved for agreement by requisite majority.

Resolved: That approval be given to the proposed amendments to the Shareholders Agreement with YPO Procurement Holdings Ltd as set out in Annex A.

Reason:     To allow the company to be able to respond quickly to market conditions. 

The Executive Leader considered a report which sought approval to the proposed changes to the Shareholder Agreement with YPO Procurement Holdings Ltd (included at Annex A). The proposed changes were specifically to reduce the number of decisions reserved for unanimous agreement, and to add a new schedule of items reserved for agreement by requisite majority.

Resolved: That approval be given to the proposed amendments to the Shareholders Agreement with YPO Procurement Holdings Ltd as set out in Annex A.

Reason:     To allow the company to be able to respond quickly to market conditions.