Local democracy during coronavirus

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates for more information on meetings and decisions.

Agenda, decisions and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Fiona Young  Democracy Officer

Webcast: video recording

Items
No. Item

1.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which she might have in respect of business on this agenda.

Minutes:

The Executive Member confirmed that she had no personal interests not included on the Register of Interests, nor any prejudicial or disclosable pecuniary interests, to declare in the business on the agenda.

2.

Minutes pdf icon PDF 97 KB

To approve and sign the minutes of the Decision Session of the Executive Member for Environment held on 11 March 2019.

Minutes:

Resolved:  That the minutes of the Decision Session of the Executive Member for Environment held on 11 March 2019 be approved and signed by the Executive Member as a correct record.

3.

Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday, 30 August 2019.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will  be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

 

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

 

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

 

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer in advance of the meeting. Contact details are at the foot of this agenda.

 

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

 

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

 

Minutes:

It was reported that there had been no registrations to speak at the session under the Council’s Public Participation Scheme.

4.

York 5 Year Flood Plan Update pdf icon PDF 106 KB

This report provides an update regarding progress on the York Five Year Flood Plan since the last update on 11 March 2019, including details of work carried out by the Environment Agency.

Additional documents:

Decision:

Resolved:  (i)      That the update report, and the additional information provided at the session by the Environment Agency (EA) and council officers, be noted.

 

Reason:     To confirm that the Executive Member is aware of the current position regarding progress on the 5 Year Flood Plan.

 

                   (ii)      That the EA, with the support of council officers, be asked to consider further engagement with the residents of Skeldergate regarding their concerns about property resilience as a solution.

 

Reason:     So that residents can be properly informed on, and involved in, flood prevention measures in their area.

Minutes:

The Executive Member considered a report which provided an update on progress against the York Five Year Flood Plan in York.  An officer from the Environment Agency (EA) was in attendance to present the update and answer questions. 

 

Annex 1 to the report detailed work carried out by the EA since the last update, to the Executive Member for Environment, on 11 March.  It included a summary of city-wide activities, an update on work in each flood cell, current plans for public engagement up to December 2019 and a briefing note on flood cell prioritisation. The EA had awarded funding to the council to develop a property flood resilience pathfinder project, details of which were attached at Annex 2.

 

The EA officer gave a further update on activities within individual flood cells, and council officers expanded on the information provided in Annex 2.  During these updates, and in response to questions from the Executive Member, it was confirmed that:

·        In cell B4 (Scarborough Bridge to Ouse Bridge), work was progressing well towards completion before Remembrance Sunday.

·        In cell B8 (Clementhorpe & South Bank), the EA was examining alternatives to the closure of Terry Avenue and working with the council’s Communications team to improve engagement with South Bank residents.

·        In cell B12 (Scarborough Bridge to Lendal Bridge), it was planned to put temporary measures in place pending the start of work on the embankment through Museum Gardens

·        On the Foss Barrier, it was hoped to replace the barrier itself in late 2019.

·        There was a need for active community engagement in Skeldergate, based on the successful approach in New Walk, to ensure that residents were aware of the benefits of differing solutions to flood risk.

·        Consideration would be given to engaging with local colleges on their potential involvement in the pathfinder project.

 

The Executive Member commented favourably on the work being carried out and the format of the information provided, and

 

Resolved:  (i)      That the update report, and the additional information provided at the session by the Environment Agency (EA) and council officers, be noted.

 

Reason:     To confirm that the Executive Member is aware of the current position regarding progress on the 5 Year Flood Plan.

 

                   (ii)      That the EA, with the support of council officers, be asked to consider further engagement with the residents of Skeldergate regarding their concerns about property resilience as a solution.

 

Reason:     So that residents can be properly informed on, and involved in, flood prevention measures in their area.

 

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