Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests which he had in the business on the agenda.  No additional interests were declared.

To approve and sign the minutes of the Decision Session held on Monday 5 September 2016.

Resolved:  That the minutes of the Decision Session held on 5 September 2016 be approved as a correct record and signed by the Executive Member.

At this point in the meeting, members of the public who have

registered their wish to speak at the meeting can do so. The

deadline for registering is at 5.00pm on Friday 25 November 2016.

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that

includes any registered public speakers, who have given their

permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officers (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at:

http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf

It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme.

This report provides the Executive Member with an update on the current position of the City of York Council (CYC) Health and Safety (H&S) Service following the secondment of the current five staff members from CYC H&S Team to North Yorkshire County Council (NYCC).

Resolved:         (i)The progress of closer working between North Yorkshire County Council and City of York Council Health and Safety Teams operating under a single Head of Health and Safety be noted.

(ii)          The continued working arrangements for the short term be endorsed whilst an options paper and business case be developed for submission to the Executive for a more long term arrangement.

Reason:     To ensure that the Executive Member and residents are informed of the City of York Council/North Yorkshire County Council approach to ensuring the Health and Safety services are resilient and are better able to support the two organisations.

The Executive Member considered a report which provided him with an update on the current position of the City of York Council (CYC) Health and Safety Service (H&S) following the secondment of the current five staff members from CYC H&S Team to North Yorkshire County Council (NYCC).  The current arrangements would be in place until April 2017 and the Executive Member was asked to endorse the continued working arrangements for the short term whilst an options paper and business case was developed for submission to the Executive for a more long term arrangement.

Officers reported that the monitoring of the Service Level Agreement (SLA) to support these arrangements had been informed by comments raised by the Executive Member. They highlighted that there had been no noticeable reduction in service through the arrangements and it had a positive effect, for example increased capacity had led to a spread of knowledge. In addition, efficiencies could be made as it was no longer necessary to buy two sets of literature.

In response to a question about delays in one of the performance standards in the SLA, this was due to a contract not being finalised. It was noted that there may be inevitable delays in such arrangements when bringing two organisations together operating to different timescales. 

The Executive Member felt it was important to review what both sides were bringing to the deal, to ensure parity. He stated that he could see that bringing together both City of York Council and North Yorkshire County Council Health and Safety teams would be of mutual benefit and would allow for best practice to be shared.

Resolved:  That the Executive Member:

·        Noted the progress of closer working between North Yorkshire County Council and City of York Council Health and Safety Teams operating under a single Head of Health and Safety.

·        Endorsed the continued working arrangements for the short term whilst an options paper and business case was developed for submission to the Executive for a more long term arrangement.

Reason:     To ensure that the Executive Member and residents are informed of the City of York Council/North Yorkshire County Council approach to ensuring the Health and Safety services are resilient and are better able to support the two organisations.