Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they might have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or pecuniary interests he may have in the business on the agenda.  None were declared.

To approve and sign the minutes of the Decision Session held on Monday 9 May 2016.

Resolved: That the minutes of the last Environment Decision Session held on 9 May 2016 be approved and then signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have

registered their wish to speak at the meeting can do so. The

deadline for registering is at 5.00 pm on Friday 29 July 2016

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that

includes any registered public speakers, who have given their

permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officers (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at:

https://www.york.gov.uk/downloads/file/6453/protocol_for_webca

sting_filming_and_recording_council_meetingspdf

It was reported that there were no registrations to speak under the Council’s Public Participation Scheme.

This report sets out a proposed OnePlanetCouncil (OPC) delivery framework which demonstrates how the council will deliver on its recent commitment to be a OnePlanetCouncil and provide city leadership amongst the emerging OnePlanetYork network. It also seeks consent from the Executive Member  to commence delivery of the new Carbon and Resource Smart Management Plan.

Resolved:

(i)           That the overall proposed framework be agreed and the OnePlanetCouncil commitment be delivered.

(ii)          That the OnePlanetCouncil Policy (Draft) and OnePlanetCouncil Action Plan – Phase 1 (Draft) be noted and arrangements be made for members of the public to comment.

(iii)        That the final OnePlanetCouncil Policy and OnePlanetCouncil Action Plan – Phase 1 be considered by the Executive Member for Environment at his Decision Session on 28 November 2016.

(iv)        That the Carbon and Resource Smart Management Plan be approved.

(v)         That the Integrated Impact Assessment Tool be noted.

(vi)        That the ongoing renewable energy work be noted.

(vii)      That an update report, covering all projects, be presented on an annual basis to the Executive Member for Environment.

(viii)     That an employee suggestion scheme on energy and water savings be established.

Reason: To agree a coordinated approach and commence delivery against the OnePlanetCouncil commitments. It will also help the council act as a city leader in this area, supporting the development of the emerging OnePlanetYork network.   

The Executive Member considered a report that proposed a OnePlantCouncil (OPC) delivery framework and demonstrated how the council would deliver on its recent commitment to be a OPC and provide city leadership amongst the emerging OnePlanetYork (OPY)network.

Officers gave an update and confirmed that on 17March 2016 Executive approved the OnePlanetYork programme that included two elements, a city facing partnership approach and a council approach. They explained the paper focussed on the OnePlantCouncil strand and discussed how the council could work towards becoming a sustainable organisation.

This included the introduction of a new:

1.   OPC Policy (to establish clear principles to work towards);

2.   OPC Action Plan (to deliver coordinated action across the council – including Phase 1 which would incorporate the council’s Carbon and Resource Smart Management Plan 2015 - 2019);

3.   Integrated Impact Assessment Tool (to embed OPC principles into all new projects, programmes and policies); and

     4. OPC communication campaign (to ensure all staff were  engaged and empowered to take action).

It was noted that the overall aim was to reduce economic, social and environmental impacts through a balanced approach using the clear principles (based on the international One Planet principles) for all council departments to work towards:

·        Zero Carbon

·        Zero Waste

·        Sustainable Transport

·        Sustainable Materials

·        Local and Sustainable Food

·        Sustainable Water

·        Land Use & Wildlife

·        Culture & Heritage

·        Equality & Local Economy

·        Health & Happiness

The Executive Member thanked officers for their detailed report and update. He felt this was a positive step forward that would build on successes already made over the last two decades and work towards putting sustainability at the forefront. He also welcomed the increase in applications for renewable power and agreed generating energy close to where it was being utilised was the most efficient way.

After further discussion, officers noted the Executive Member’s comments and agreed to:

·        report all results annually ensuring record keeping demonstrated performance without becoming an overburden bureaucracy.

·        make arrangements for residents to comment on the draft OnePlanetCouncil Policy or OnePlanetYork Action Plan (phase 1) by emailing sustainability@york.gov.uk by 30^th September 2016.

·        engage with all parts of the council and coordinate an employee suggestion scheme on energy and water savings.

·        include further details in the OPC Embedding Matrix and Self Assessment Tool.

·        use existing channels and engage with partners when developing the Communications Plan.

·        maximise goals where possible to achieve the best efficiency results.

Resolved:

(i)           That the overall proposed framework be agreed and the OnePlanetCouncil commitment be delivered.

(ii)          That the OnePlanetCouncil Policy (Draft) and OnePlanetCouncil Action Plan – Phase 1 (Draft) be noted and arrangements be made for further consultation on these documents.

(iii)        That the final OnePlanetCouncil Policy and OnePlanetCouncil Action Plan – Phase 1 be considered by the Executive Member for Environment at his Decision Session on 28 November 2016.

(iv)        That the Carbon and Resource Smart Management Plan be approved.

(v)         That the Integrated Impact Assessment Tool be noted.

(vi)        That the ongoing renewable energy work be noted.

(vii)      That offices note and action the  ...  view the full minutes text for item 4.