Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or pecuniary interests he may have in the business on the agenda.  None were declared.

To approve and sign the minutes of the decision session held on 4 April 2016.

Resolved: That the minutes of the last Environment Decision Session held on 4 March 2016 be approved as a correct record and then signed by the Executive Member.

At this point in the meeting, members of the public who have

registered their wish to speak at the meeting can do so. The

deadline for registering is at 5.00 pm on Friday 6 May 2016.

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that

includes any registered public speakers, who have given their

permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officers (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at:

https://www.york.gov.uk/downloads/file/6453/protocol_for_webca

sting_filming_and_recording_council_meetingspdf

It was reported that there were no registrations to speak under the Council’s Public Participation Scheme.

This report provides the Executive Member with an update on the current position of the City of York Council Health and Safety Service for information.

Resolved:

(i)            That  the progress of closer working between North Yorkshire County Council (NYCC) and City of York Council (CYC) Health & Safety (H&S) Teams operating under a single Head of H&S be noted.

(ii)          That the secondment of five employees from the CYC H&S team to NYCC to ensure resilience and best use of resources be endorsed.

(iii)        That an interim report be received at a future Executive Member for Environment Decision Session.

Reason: To ensure the Executive Member and residents are informed of the CYC/NYCC approach to ensuring the H&S services are resilient and are better able to support the two organisations.

The Executive Member considered a report that provided him with an update on the current position of City of York Council's (CYC) Health and Safety (H&S) Service.

Officers gave an update and confirmed that to ensure resilience and best use of resources the current five staff members from the CYC H&S Team should be seconded to North Yorkshire County Council. This is to allow staff to operate as one team so resources and skills can be shared across both services.

The Executive Member noted that officers had reviewed the current arrangements and had considered the impact of the reduced spending power of each council.  He agreed that joint working would build a service resilience and capacity across both authorities to maintain an effective and professional H&S function.  

Officers confirmed they would keep the Executive Member updated and that an options paper and business case would be developed for Executive to consider. This future paper would seek to establish a formally constituted shared organisation with options around various service delivery models.

The Executive Member noted:

·               the benefits of working as a single organisation.

·               the secondment arrangement would be short term and would last no more than a year.

·               that there would be no risks to staff or their terms and conditions.

·                that both authorities would sign a Service Level Agreement. 

Resolved:

(i)            That the progress of closer working between North Yorkshire County Council (NYCC) and City of York Council (CYC) Health & Safety (H&S) Teams operating under a single Head of H&S be noted.

(ii)          That the secondment of five employees from the CYC H&S team to NYCC to ensure resilience and best use of resources be endorsed.

(iii)        That an interim report be received at a future Executive Member for Environment Decision Session.

Reason:   To ensure the Executive Member and residents are informed of the CYC/NYCC approach to ensuring the H&S services are resilient and are better able to support the two organisations.