Local democracy during coronavirus

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Agenda, decisions and minutes

Venue: The Thornton Room - Ground Floor, West Offices (G039). View directions

Contact: Catherine Clarke and Louise Cook (job-share)  Democracy Officers

Webcast: video recording

Items
No. Item

18.

Declarations of Interest

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they might have in respect of business on this agenda.

Minutes:

At this point in the meeting, the Executive Member was asked to declare any personal, prejudicial or pecuniary interests he may have in the business on the agenda. None were declared.

 

19.

Minutes pdf icon PDF 127 KB

To approve and sign the minutes of the Decision Session held on 14 December 2015.

Minutes:

Resolved:           That the minutes of the decision session held on 14 December 2015 be approved and signed by the Executive Member as a correct record.

 

20.

Public Participation

At this point in the meeting, members of the public who have

registered their wish to speak at the meeting can do so. The

deadline for registering is at 5.00pm on Friday 22 January 2016.

 

Members of the public may register to speak on an item on the agenda or an issue within the Executive Member’s remit.

 

Filming, Recording or Webcasting Meetings

Please note this meeting may be filmed and webcast and that

includes any registered public speakers, who have given their

permission. This broadcast can be viewed at

http://www.york.gov.uk/webcasts.

 

Residents are welcome to photograph, film or record Councillors

and Officers at all meetings open to the press and public. This

includes the use of social media reporting, i.e. tweeting. Anyone

wishing to film, record or take photos at any public meeting

should contact the Democracy Officer’s (whose contact details are

at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of

Meetings ensures that these practices are carried out in a

manner both respectful to the conduct of the meeting and all

those present. It can be viewed at:

 

https://www.york.gov.uk/downloads/file/6453/protocol_for_webca

sting_filming_and_recording_council_meetingspdf

Minutes:

It was reported that there had been one registration to speak under the Council’s Public Participation Scheme.

 

Cllr Warters had registered to speak on Agenda Item 5, Working with Students and Landlords and flytipping. He commended officers for finally allowing wards the opportunity to purchase additional bins. He questioned what had happened to the old bins and if parish councils would be reimbursed.

 

He highlighted his concerns regarding waste issues from students who resided in the Osbaldwick and Derwent Ward, in particular in the Osbaldwick area.

21.

A Cleaner City pdf icon PDF 146 KB

This report sets out a series of proposals to improve standards of cleanliness across the city.  

 

Additional documents:

Decision:

Resolved:  That the proposals set out in paragraphs 15, 19, 26, 31, 38 and 43 in the report be approved with the following additions to paragraphs 15 and 43:

 

                   Paragraph 15

(vi)              That discussions be taken on improving the systems for collecting commercial waste.

 

Paragraph 43

(ii)     That a meeting is scheduled for the public and councillors to be given the opportunity to be involved in the development of the new reporting systems.

 

Reason: To ensure that best use is made of the available resources for street cleansing activities.

Minutes:

The Executive Member considered a report that set out a series of

proposals to improve standards of cleanliness across the city.

 

The Executive Member stated that the unachieved savings agreed by the previous Cabinet were being considered and although these could create difficulties when moving forward work was ongoing to improve the situation.

 

The proposals set out in paragraphs 15, 19, 26, 31, 38 and 43 of the report were discussed and in answer to the Executive Members questions it was noted that:

? ward/parish councils would be given the opportunity to purchase

additional bins with the capital costs to be compensated by the council’s capital programme but the ongoing emptying costs would have to be funded by the ward/parish.

? the report did not propose any changes to the basic standard that the council provided so for that reason it would not offer the potential to double taxation.

? the frequency of emptying the bins could be discussed with ward

committees.

? the rapid response service would continue to operate between

7:30am and 3:00pm.

? the large mechanical sweeper service was being modified and a

number of visits would be reduced to allow it to drive more slowly to improve the standard of cleanliness.

? Hammerheads would be cleaned manually and mechanically to improve cleanliness across the city.

? a pedestrian controlled mechanical sweeper had been purchased to improve cleanliness standards across the city centre.

? further discussions with the Business Improvement District team

would take place regarding a more coordinated way commercial waste could be collected from the city centre.

? the existing small red dog bins were, in some locations,  insufficient for the demands and problems also occurred when other waste was placed inside them.

? the previous litter bins were made of fibre glass, were unrepairable and were disposed off.

? full Edinburgh bins were no longer manufactured so where applicable a new combined dog waste and litter bin would be used.

? wards could volunteer to receive one of the Solar Powered Litter bins in order to replace at least one existing bin.

? teams from Public Realm, Neighbourhood Enforcement, Community Engagement and Waste Services all worked closely together and met on a monthly basis to share information and discuss hotspots.

? a campaign was being organised called ‘Clean for the Queen’ and would take place in March running along side the annual big Spring Clean campaign.

? City of York Council’s based standards for street cleanliness were already set but ward committees could use their volunteer groups to increase standards.

? the Environment Team could facilitate and support the volunteer teams by providing equipment and health and safety guidance.

 

The Executive Member suggested officers coordinate a meeting that would allow the public and councillors the opportunity to be involved in the development of the new Customer Relationship Management system. He also proposed that the new style dog/litters bins should be advertised and he asked officers to inform all ward committees of the changes and proposals agreed.1

 

Resolved:

 

(i)      That the proposals set out in paragraphs 15, 19,  ...  view the full minutes text for item 21.

22.

Working with Students and Landlords pdf icon PDF 116 KB

This report informs the Executive Member of the wide range of work carried out in the city to help students to manage the waste they produce and to dispose of it responsibly.

 

Decision:

Resolved:

 

(i)           That the report be noted.

(ii)          That option A, to utilise the arrangements as detailed in the report, be approved.

(iii)        That Osbaldwick and Derwent Ward also be recognised as a problem area due to students residing in Osbaldwick.

 

Reason: To ensure the services involved develop a co-ordinated   programme of work to deliver in student areas

Minutes:

The Executive Member considered a report that highlighted the wide range of work carried out in the city to help students to manage the waste they produced and to encourage them to dispose of it responsibly.

 

The Executive Member noted the high level of student accommodation in the Osbaldwick and Derwent Ward, in particular in Osbaldwick and asked officers to also consider this area.1

 

It was highlighted that at the end of the previous academic year waste issues raised by residents, ward members and landlords led to some policies being restructured. A variety of initiatives had already taken place and to remind students to be responsible residents in a community and to avoid a large waste problem occurring at the end of the academic year, ongoing promotions with students would take place.

 

Resolved:

 

(i)      That the report be noted.

(ii)      That option A, to utilise the arrangements as detailed in the

          report, be approved.

(iii)     That Osbaldwick and Derwent Ward also be recognised as a problem area.

(iv)    That a review on the costs to the authority be reported.

(v)     That the improvements made to cleansing and fly tipping be measured and a report be brought to a future meeting.

 

Reason: To ensure the services involved develop a coordinated

programme of work to deliver in student areas

23.

Executive Member Remarks

Any other business which the Executive Member considers

urgent under the Local Government Act 1972.

Minutes:

The Executive Member thanked the Environment Services team for their response to the floods and for their continued hard work. He also showed appreciation to those local authorities who had offered resources and staff and requested officers write to them to express his gratitude.1

 

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