Agenda and decisions

At this point in the meeting, the Executive Member is asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.

An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.

[Please see attached sheet for further guidance for Members].

To approve and sign the minutes of the Decision Session held on 16 July 2024.

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee.

Please note that our registration deadlines are set as 2 working days before the meeting, in order to facilitate the management of public participation at our meetings.  The deadline for registering at this meeting is 5:00pm on Friday, 11 October 2024.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form.  If you have any questions about the registration form or the meeting, please contact Democratic Services.  Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.

This report seeks approval for the council’s Food Service Plan 2024-25 in compliance with the requirements of the Food Law Code of Practice.

Resolved: That the Food Service Plan 2024-25 be approved.

Reason: To provide assurance that the council has a plan to fulfil its obligations under the Food Law Code of Practice.

This report sets out progress towards finalising City of York Council’s tree planting proposals for the 2024/25 tree planting season as part of the York Green Streets initiative. The report also seeks Executive Member approval to engage the market to help identify likely costs of tree supply, installation, and aftercare and grant delegated authority to the Director of City Development in consultation with the Director of Finance and Director of Governance to award delivery contracts subject to grant funding being secured.

Resolved:

i)   That the categorisation of remaining planting opportunities into distinct planting specification types and a process of market engagement to assess implementation costs – accepting the risks and opportunities associated with planting trees within York’s urban area, particularly on sites within a highway setting, be approved.

Reason: To enable effective market engagement to establish accurate pricing of planting proposals, whilst understanding the risks and opportunities if tree planting within York’s urban area, especially highways settings.

ii)   That delegated authority be granted to the Director of City Development in consultation with the Director of Finance and Director of Governance to award delivery contracts subject to grant funding bids being successful.

Reason: So that contract procurement can proceed swiftly following confirmation of grant funding.