Local democracy during coronavirus

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Agenda, decisions and minutes

Venue: The Snow Room - Ground Floor, West Offices (G035). View directions

Contact: Louise Cook  Democracy Officer

Webcast: video recording

No. Item


Declarations of Interest

At this point in the meeting, the Executive Member is asked to


·        any personal interests not included on the Register of


·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.


The Executive Member confirmed that she had no personal interest not included on the Register of Interests, nor any prejudicial or discloseable pecuniary interests, to declare in the business on the agenda.


Minutes pdf icon PDF 94 KB

To approve and sign the minutes of the Decision Session held on 11 November 2019.


Resolved:  That the minutes of the Decision Session held on 11 November 2019 be approved and signed by the Executive Member as a correct record.


Public Participation

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday 10 January 2020.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.


To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer in advance of the meeting. Contact details are at the foot of this agenda.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at





It was reported that there had been no registrations to speak at the session under the Council’s Public Participation Scheme.


York 5 Year Flood Plan Update pdf icon PDF 160 KB

This report provides an update regarding progress on the York Five Year Flood Plan since the last update, on 2 September 2019, including details of work carried out by the Environment Agency.

Additional documents:


Resolved:  That the updated report, and the additional information provided at the session by the Environment Agency (EA) and council officers, be noted.


Reason:     To confirm that the Executive Member is aware of the current position regarding progress on the 5 Year Flood Plan.



The Executive Member considered a report that provided an update regarding the progress on the York Five Year Flood Plan since the last update, on 2 September 2019, including details of the work carried out by the Environment Agency.


The Flood Risk Manager was in attendance to provide an update and he confirmed that City of York Council had been awarded funding from the Environment Agency to lead and develop a property flood resilience pathfinder project across all Local Authorities in Yorkshire. The Executive Member noted that further progress updates would be provided at future Decision Sessions.


An officer from the Environment Agency was in attendance to give a further update on activities and within individual flood cells, where it was noted that:

·        The flood wall on Leeman Road, along the front of Memorial Gardens, was now complete.

·        The flood wall along North Street was now complete and the flood gates were being installed.

·        The installation of two new specially designed flood gates under Lendal Bridge had been delayed and would now be fitted in September 2020.

·        Work was due to restart at St Peters School in the spring.

·        Clifton Ings Barrier Bank planning application was approved at the September 2019 Planning Committee and work would now begin in June 2020, potentially pushing the two year timescale into a third year. An advisory group had also been setup to better engage with the community.  The Executive Member informed officers that St Nicks had significant experience within this area.

·        A revised planning application for Clementhorpe was being produced and should be considered at Planning Committee in March 2020. The timeframe to complete the works should not be affected by the delay. The Executive Member confirmed she was visiting Rowntree Park with the Transport Policy Manager to explore the pedestrian access.

·        Properties in New Walk had nearly all been visited by a Property Flood Resilience contractor and contact was still being made with those residents who had concerns. Officers confirmed they would be working with the suppliers to ensure the correct solutions were provided to each property. 

·        The plans for the Foss Storage Area had been submitted to both City of York Council and Ryedale District Council. 

·        The flood risk at South Beck had been removed from the programme due to there being no viable option and no history of flooding.

·        The properties that were at very significant risk in Naburn would be offered support and property resilience.


Council officers expanded on the information provided in Annex 2 and during these updates, and in response to questions and concerns raised by the Executive Member, it was agreed that:

·        The delays to the various timescales required further investigation, to ensure the programmes of work were delivered more resiliently.

·        Communication with ward councillors, friends groups and residents required more consideration to ensure the engagements were better understood.

·        CYC officers, the Environment Agency and the Stainability Director from Yorkshire Water should work collaboratively when considering a tree strategy. 


The Executive Member noted that officers were  ...  view the full minutes text for item 21.


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