Agenda, decisions and minutes

At this point in the meeting, the Executive Member is asked to

declare:

·        any personal interests not included on the Register of

Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which he might have in respect of business on this agenda.

The Executive Member confirmed that he had no personal interests that were not included on the Register of Interests, nor any prejudicial or disclosable pecuniary interests, to declare in the business on the agenda.

To approve and sign the minutes of the Decision Session held on 4 June 2018.

Resolved:  That the minutes of the Decision Session held on 4 June 2018 be approved and signed by the Executive Member as a correct record.

At this point in the meeting, members of the public who have registered to speak can do so. The deadline for registering is 5.00pm on Friday, 29 June 2018.  Members of the public can speak on agenda items or matters within the Executive Member’s remit.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will  be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

To register to speak please contact the Democracy Officer for the meeting, on the details at the foot of the agenda.

Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission. The broadcast can be viewed at http://www.york.gov.uk/webcasts or, if recorded, this will be uploaded onto the Council’s website following the meeting.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer in advance of the meeting. Contact details are at the foot of this agenda.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at

https://www.york.gov.uk/downloads/file/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809

It was reported that there had been no registrations to speak at the session under the Council’s Public Participation Scheme.

To consider the Annual Report of the council’s Head of Health & Safety, together with an overview of the performance of the City of York Council / North Yorkshire County Council Health & Safety shared service.

Resolved:  (i)      That the Annual Report be noted, including the council’s response to managing and responding to significant H&S risks including national risks around fire and terrorism.    

                   (ii)      That the performance of the Shared H&S Service be noted.

                   (iii)     That a report on actions being taken to ensure consistency in the use of Personal Protection Equipment (PPE) by council workers and contractors carrying out highways repairs and other street works in York be brought to the September Decision Session.

                   (iv)    That the position that verbal and aggressive behaviour towards council staff and contractors working on the council’s behalf will not be tolerated be endorsed, given the marked increase in the number of related incidents reported in 2017/18.

Reason:     So that the Executive Member and residents can be assured that H&S services are appropriately managed and resilient and that the council has proper arrangements in place for managing and responding to H&S risks.

The Executive Member considered a report which presented the Annual Report of the council’s Head of Health and Safety (H&S), together with an overview of the performance of the City of York Council (CYC) / North Yorkshire County Council (NYCC) H&S shared service.

The Annual Report, attached as an annex, included information on key areas of work carried out over the past 12 months, as well as accident and incident statistics, and work planned for the current year.  The council’s client officer for the shared service was present at the meeting and confirmed that the key areas of performance met the requirements of Schedule 1 of the Collaboration Agreement.  The Executive Member had the option to identify any areas of specific H&S risk for further reporting.

In response to questions from the Executive Member on aspects of the Annual Report, officers confirmed that:

·        Procurement of the H&S Management Information Technological solution would be led by NYCC but in consultation with CYC, to meet the needs of both.

·        Every school buying into the H&S Service Level Agreement received an annual H&S inspection visit.

·        The use of posters and other publicity would be considered within measures to tackle aggression towards front line staff.

·        Information on policy development with regard to national terrorism threats could be brought to a future meeting.

Resolved:  (i)      That the Annual Report be noted, including the council’s response to managing and responding to significant H&S risks including national risks around fire and terrorism.    

                   (ii)      That the performance of the Shared H&S Service be noted.

                   (iii)     That a report on actions being taken to ensure consistency in the use of Personal Protection Equipment (PPE) by council workers and contractors carrying out highways repairs and other street works in York be brought to the September Decision Session.

                   (iv)    That the policy that verbal and aggressive behaviour towards council staff and contractors working on the council’s behalf will not be tolerated be endorsed, given the marked increase in the number of related incidents reported in 2017/18.

Reason:     So that the Executive Member and residents can be assured that H&S services are appropriately managed and resilient and that the council has proper  arrangements in place for managing and responding to H&S risks.

This report invites the Executive Member to approve the council’s Food Service Plan for the 2018-19 financial year, in accordance with the statutory requirements in the Food Law Code of Practice.

Resolved:  That the food service plan be approved.

Reason:     To ensure that the council has a plan to fulfil its obligations under the Food Law Code of Practice.

The Executive Member considered a report which sought approval for a Food Service Plan for 2018-19 (the Plan), in accordance with the statutory requirements contained in the Food Law Code of Practice.

The Plan, attached as Annex A to the report, set out the council’s aims and objectives for 2018/19, examining the demands placed upon the Public Protection team and the resources available to meet these, as well as reviewing performance over the past year.  It illustrated the effective use of resources to target the highest risk businesses, while maintaining a balanced enforcement mix.  The Executive Member was invited to approve the Plan (option a) or amend it (option b). Not approving a Plan (option c) would leave the council open to reputational risk and adverse publicity.

In response to questions from the Executive Member, officers confirmed that the backlog of food hygiene interventions from the previous service plan had been cleared and that exiting the EU could provide an opportunity to consider how the current inspection programme might be improved.  The Executive Member noted the key message that 100% of the highest risk premises had been inspected, with those that failed being prosecuted.  He thanked staff who had carried out this work and

Resolved:  That the food service plan be approved (option a).

Reason:     To ensure that the council has a plan to fulfil its obligations under the Food Law Code of Practice.