Agenda and minutes

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

At this point in the meeting, Members were asked to declare any personal, prejudicial or disclosable pecuniary interests not included on the Register of Interests that they might have had in respect of the business on the agenda.

Councillor Cuthbertson declared a personal non prejudicial interest in Agenda Item 3b) (National Railway Museum, Leeman Road, York. YO26 4XD) as a patron and trustee of York Theatre Royal. York Theatre Royal intended to use the events tent.

Councillor Fitzpatrick also declared a personal non prejudicial interest in the same item as a trustee of York Theatre Royal.

Councillor Watt declared a personal non prejudicial interest in the same item as he had recently been accepted as a volunteer miniature railway driver at the National Railway Museum.

No other interests were declared.

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Sub-Committee’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officer on the contact details listed at the foot of this agenda. The deadline for registering is Wednesday 8 April 2015 at 5.00 pm.

Filming or Recording Meetings

Please note this meeting will be filmed and webcast live via the Council’s website and that includes any registered public speakers, who have given their permission. This broadcast can be viewed at:

http://www.york.gov.uk/webcasts.

Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting. Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officer (whose contact details are at the foot of this agenda) in advance of the meeting.

The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present. It can be viewed at:

http://www.york.gov.uk/downloads/download/3130/protocol_for_webcasting_filming_and_recording_of_council_meetings

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme.

To determine the following planning applications:

Members considered a schedule of reports of the Assistant

Director (Development Services, Planning and Regeneration) relating to the following planning applications outlining the proposals and relevant policy considerations and setting out the views of consultees and Officers.

Erection of 14no. dwellings following demolition of existing bowling clubhouse and garage block. [Fulford]

* This application has been deferred, with the agreement of the Chair, as it is not considered appropriate for a decision to be made, prior to the elections (during the “purdah” period).*

This application was withdrawn from consideration before the meeting on the advice of the Monitoring Officer, and in consultation with the Chair, as it was not considered appropriate for a decision to be made prior to the elections (during the purdah period).

Erection of events tent to accommodate events for a temporary period of 3 years following removal of elevated platform structure. [Holgate] [Site Visit]

Members considered a major full application by Fiona Grimshaw for the erection of an events tent to accommodate events for a temporary period of 3 years following the removal of an elevated platform structure.

In an update to the Officer’s report, Members were informed that there had been no objections received from the City Archaeologist, and that an additional condition regarding Noise Impact Assessment mitigation measures could be added to permission, if Members were minded to approve the application.

Some Members raised concerns that by granting permission on temporary basis, this might lead to a permanent request. They suggested that it might be better to amend the proposed condition 1 to remove the reference to the renewal of the permission.  Officers advised that planning permission would be required to retain the event tent for longer than 3 years and any application to do so would be considered on its merits at that time. They also questioned what the tent’s use would be after three years and whether it would just turn into an accessory to the museum. Other Members felt that this was immaterial.

Resolved: That the application be approved with the following  additional condition;

3.             The mitigation measures set out in paragraphs 5.07 and 6.01 of the Noise Impact Assessment (ref NIA/5825/15/5602/v1/NRM Events Tent received 20 March 2015) shall be in place prior to the first use of the tent and shall be retained for as long as the tent is in place.

Reason:   To protect the amenity of neighbouring residents from noise from the proposed events area.

Reason:   The proposed development would result in harm to the setting of the listed building, the harm should be afforded significant weight together with the desirability of preserving the building’s setting, and features of special architectural or historic interest. The public benefits of the temporary relocation from the Theatre Royal (which is currently undergoing improvements) in addition to the works being reversible and its temporary nature are considered to outweigh the harm even when affording considerable importance and weight to that harm in the planning balance.

The Chair offered his thanks to Members of the Committee and Officers for all their work over the past year.