Local democracy during coronavirus

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Agenda and draft minutes

Venue: Remote Meeting

Items
No. Item

34.

Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.

 

Minutes:

Members were invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that they might have in the business on the agenda.

 

Cllr Crawshaw declared a personal prejudicial interest in Agenda Item 4b) 54 Scarcroft Hill [20/01561/FUL], in that he had called in this item for consideration at this sub-committee and had therefore predetermined his position. He also lived within the area of the ResPark zone under discussion.  He left the meeting prior to consideration of that item and took no part in the debate or decision thereon.

35.

Minutes pdf icon PDF 157 KB

To approve and sign the minutes of the last meeting of the Area Planning Sub-Committee held on 25 November 2020.

 

Minutes:

Resolved:  That the minutes of the Area Planning Sub-Committee meeting held on 25 November 2020be approved and then signed by the Chair at a later date.

36.

Public Participation

At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the committee.

 

Please note that our registration deadlines have changed to 2 working days before the meeting, in order to facilitate the management of public participation at remote meetings.  The deadline for registering at this meeting is 5:00pm on Tuesday, 8 December 2020.

 

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill out an online registration form.  If you have any questions about the registration form or the meeting, please contact the relevant Democracy Officer, on the details at the foot of the agenda.

 

Webcasting of Remote Public Meetings

 

Please note that, subject to available resources, this remote public meeting will be webcast including any registered public speakers who have given their permission. The remote public meeting can be viewed live and on demand at www.york.gov.uk/webcasts.

 

During coronavirus, we've made some changes to how we're running council meetings. See our coronavirus updates (www.york.gov.uk/COVIDDemocracy ) for more information on meetings and decisions.

Minutes:

It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Sub-Committee.

37.

Plans List

To determine the following planning applications:

 

Note: Annexed to each report is a series of presentation slides showing photographs of the site and its environs and plans of the proposed works.

 

 

Minutes:

Members considered a schedule of reports of the Assistant Director, Planning and Public Protection, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.

 

 

37a

Electricity Sub Station, Windmill Lane York, [20/01473/FUL] pdf icon PDF 376 KB

This application seeks permission for the erection of 11kv substation with associated infrastructure and landscaping works. [Hull Road]

 

Additional documents:

Minutes:

Members considered a full application from the University Of York for the erection of 11kv substation with associated infrastructure and landscaping works.

 

Officers gave a presentation based upon the slides at pages 37 -47 of the Agenda and confirmed that there were no additional officer updates.

 

Dr S Mason, spoke in objection to the proposal highlighting the ecological importance of the trees, the societal importance of the woodland, and the disturbance that this work will cause to wildlife and residents.

 

Mr A Champion, spoke in objection to the application echoing the points made by the previous speaker.  He considered that alternative site options had not been fully explored and that these green spaces needed to be protected for the benefit of the animals that use it and for peoples mental health. 

 

Cllr George Norman, Ward Member for Hull Road, spoke on behalf of local residents, in objection to the scheme, on the grounds of the proposal’s adverse impact on ecology and local amenity.  He considered that this proposal had placed cost over the value of this vital TPO woodland and was not forward thinking.

 

Mr G Holbeck, Agent for the applicant, spoke about the planning balance.  He was accompanied by the following panel of experts available to respond to questions from Members:

        Christopher Grantham (Northern Power Grid)

        Phil Dickson (Northern Power Grid) 

        Michael Ross (University of York)

        Dan Robinson Arboriculuralist

        Mike Richardson - Director of Estates at the University

 

Key points arising from Mr Holbeck’s submission and Members

questions included:

·        The substation at Windmill Lane is around 50 years old. This proposal is to replace the original switch gear, so it requires a location which is adjacent to the existing transformers.

·        The substation is a Northern Power Grid facility. The need to replace the old switch gear has been accelerated by the University as they require a direct supply to campus east in order to meet the increasing power demand. However, the benefits of replacing the old switch gear, in terms of reliability of service, will be shared by the local area.

·        Regarding alternative options – the substation is known as the Windmill Lane primary, so it is one tier up in the supply chain from a distribution substation and a much more significant piece of infrastructure, which serves the south east area of the city.

·        To give a measure, the cost of relocating a primary substation would be in the region of £5m.  It was established that the cost of this proposal was also around £5m.

·        In determining the precise location of the new switch room, the University has worked with Northern Power Grid to investigate the options near to the existing substation, the aim being to reduce its impact. However, the adjacent car park at Smith and Nephew contains a large water trunk main, which runs all the way along the northern boundary and effectively rules out this option. There is less tree cover on the land to the north west of  ...  view the full minutes text for item 37a

37b

54 Scarcroft Hill, York, YO24 1DE [20/01561/FUL] pdf icon PDF 328 KB

This application seeks permission for the change of use of dwelling house (Use Class C3) to House in Multiple Occupation (Use Class C4) [Micklegate]

 

Additional documents:

Minutes:

Cllr Crawshaw, Vice-Chair, left the meeting having declared a prejudicial interest in this item.

 

It was proposed and seconded that Cllr Webb act as Vice-Chair for this item only.

 

Resolved: that Cllr Webb would be Vice-Chair for this item only.

 

Members considered a full application from Mr Webster for retrospective permission for the change of use of 54 Scarcroft Hill from a dwellinghouse (use class C3) to a 6 bedroom house in multiple occupation (use class C4).  

 

Officers gave a presentation based upon the slides at pages 59 -63 of the Agenda and confirmed that there were no that there were no additional officer updates.

 

Mr T O'Hagan, a neighbouring resident, spoke in objection to this application on the grounds that the multiple occupancy had adversely impacted upon his amenity in terms of noise nuisance and overcrowded parking.

 

Mrs P Gill a neighbouring resident, spoke in objection to this application on the grounds that the multiple occupancy had adversely impacted on her amenity in terms of noise levels and disturbance and that local residents had not found the property agent to be forthcoming or communicative regarding their concerns.

 

Mr A Bennett, Managing Agent for this property was available to respond to Members’ questions. 

 

After debate, Cllr Galvin moved, and Cllr Orrell seconded, that the application be approved, in accordance with the officer recommendation, with an amendment to condition 3.  Cllrs: Craghill, Cullwick, Galvin, Melly, Orrell, Perrett, Waudby and Hollyer all voted in favour of this motion.  Cllrs: Fisher and Webb voted against this motion and the motion was declared carried 8:2.  It was therefore:

 

Resolved:            That the application be APPROVED, subject to the conditions listed in the report and the following amended condition (amendment indicated in bold text):

 

Amended Condition 3     

 

A management plan shall be submitted to and approved in writing by the Local Planning Authority within three months of the date of this decision and shall be implemented as approved unless otherwise agreed in writing by the Local Planning Authority.  The Management plan shall relate to the following areas:

 

i)             Information and advice to occupants about noise and consideration to neighbours, to include a system for responding to complaints from neighbours

i)             Garden maintenance

ii)            Refuse and recycling facilities

iii)          Property maintenance

 

Reason:     In the interests of the proper management of the

property and the amenity of adjacent residents.

 

Reason for Approval

On balance and subject to conditions, it is considered that the use of the property as a HMO within the C4 use class is acceptable in terms of the balance of the community, impact on the conservation area, highways impact and local amenity. The application accords with the requirements of the NPPF, Policy H8 of the Publication Draft York Local Plan 2018 and Policies GP1 and H8 of the Development Control Local Plan 2005.

 

 

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