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Agenda and minutes

Venue: The George Hudson Board Room - 1st Floor West Offices (F045). View directions

Contact: Chris Elliott  Email: christopher.elliott@york.gov.uk

Webcast: video recording

No. Item


Declarations of Interest

At this point in the meeting, Members are asked to declare:

·        any personal interests not included on the Register of Interests

·        any prejudicial interests or

·        any disclosable pecuniary interests

which they may have in respect of business on this agenda.



Members were invited to declare, at this point in the meeting, any personal interests not included on the Register of Interests, any prejudicial interests or any disclosable pecuniary interests that they might have in the business on the agenda. None were declared.



Public Participation

At this point in the meeting members of the public who have registered their wish to speak regarding an item on the agenda or an issue within the Sub-Committee’s remit can do so. Anyone who wishes to register or requires further information is requested to contact the Democracy Officers on the contact details listed at the foot of this agenda. The deadline for registering is at 5.00pm on Wednesday 9 January 2019.


Filming, Recording or Webcasting Meetings

Please note that, subject to available resources, this meeting will be filmed and webcast, or recorded, including any registered public speakers who have given their permission.  The broadcast can be viewed at http://www.york.gov.uk/webcasts  or, if sound recorded, this will be uploaded onto the Council’s website following the meeting.


Residents are welcome to photograph, film or record Councillors and Officers at all meetings open to the press and public. This includes the use of social media reporting, i.e. tweeting.  Anyone wishing to film, record or take photos at any public meeting should contact the Democracy Officers (whose contact details are at the foot of this agenda) in advance of the meeting.


The Council’s protocol on Webcasting, Filming & Recording of Meetings ensures that these practices are carried out in a manner both respectful to the conduct of the meeting and all those present.  It can be viewed at http://www.york.gov.uk/download/downloads/id/11406/protocol_for_webcasting_filming_and_recording_of_council_meetings_20160809.pdf


It was reported that there had been no registrations to speak under the Council’s Public Participation Scheme on general issues within the remit of the Sub-Committee.


Plans List

To determine the following planning applications:



Members considered a schedule of reports of the Assistant Director, Planning and Public Protection, relating to the following planning applications, outlining the proposals and relevant policy considerations and setting out the views of consultees and officers.




Windsor House, 22 Ascot Way, York, YO24 4QZ [18/02177/FUL] pdf icon PDF 95 KB

Erection of sub-station and associated parking. [Westfield]

[Site visit]

Additional documents:


Members considered a full application from Mr Stephen King for the erection of a sub station and associated parking at Windsor House, 22 Ascot Way.


Officers informed the committee of an additional condition suggested by Public Protection to address the concerns regarding noise coming from the apparatus. It was recommended that the following should replace the original noise condition:


-      Details of all machinery, plant and equipment to be installed in or located on the premises shall be submitted to the local planning authority for approval prior to the construction beyond foundation level. These details shall include average sound levels (LAeq), octave band noise levels and information on existing background noise levels at the location. If the machinery, plant and equipment increases the existing background noise levels across any of the octave band frequencies then details of proposed noise mitigation measures shall be submitted for the approval of the local planning authority. The machinery, plant or equipment and any approved noise mitigation measures shall be fully implemented and operational before the proposed use first opens and shall be appropriately maintained thereafter.


Officers were in attendance to introduce the application and answer questions on the application.


In response to member questions regarding anti-social behaviour in the area, Officers identified the following mitigations to reduce the risk of anti-social behaviour and improve the security on site:


o   Additional lighting to illuminate the area

o   CCTV cameras to be installed


Cllr Waller, the ward Councillor, addressed the committee regarding the application. Cllr Waller informed the committee of the security concerns raised by residents and noted that it would be important to have the security measures identified to help address this and was also pleased with the revised noise condition.


It was moved and seconded that the application be approved and it was therefore:


Resolved:  That the application be approved subject to the conditions listed in the report and the amended noise condition noted in the update.


Reason:     The proposal is modest in scale and would not give rise to any material harm to the visual amenity of the wider street scene. At the same time, any environmental impacts or risk of anti-social behaviour can be mitigated by planning conditions attached to any planning permission. For these reasons the proposal was considered acceptable by Members.



The Limefields, Scoreby Lane, Scoreby, York, YO41 1NR [18/02103/FUL] pdf icon PDF 135 KB

Conversion of former agricultural building to a dwelling. [Osbaldwick And Derwent] [Site visit]

Additional documents:


Members considered a full application from Mr Ben Smith for the conversion of a former agricultural building to a dwelling.


Mr Mark Newby, agent for the applicant, spoke in support of the application and highlighted the following points for the committee:

-      That the redundant building would be converted to a dwelling and not a holiday let as suggested by some objectors

-      That the development was appropriate and would not impact the openness of the green belt

-      That there had been no objections from highways officers and no expected increase to the volume of vehicle movements

-      That the design of the property and distance to neighbouring properties was such that there would be no detrimental impact to the local amenity

-      That a new suitably sized treatment plant would be installed to service the proposed dwelling and there had been no objections from the drainage officer.


Mr Graham Cheyne also spoke in support of the application and emphasised that this development was intended as a family home and not a holiday let.


Mr Paul Rowntree spoke in objection to the application and made the following points to the committee:

-      The size of the curtillage is unclear and doesn’t comply with several parts of policy GB3

-      The storage facilities for the property would be lost and it would be inevitable that new structures would be required

-      Current properties have dedicated drains from septic tanks to a distant pond to take waste water away safely. The proposed water treatment solution was alarming due to being on the watershed of the Derwent and Ouse, the drainage report doesn’t address the lack of drainage during wet periods.

-      That the swallow population residing in the barn would be displaced and as there is no alternative solution offered, it would be a loss to the local amenity.

-      That four en-suite bedrooms and open living space resembled a holiday let and the applicant owns a holiday letting company. Residents would welcome another family, however a holiday let would fundamentally damage this unique rural community and set a dangerous precedent.


Cllr Mark Warters also spoke in objection and made the point that as there is no clearly defined curtillage, policy GB3 (points [vi] and [vii]), are not satisfied. Cllr Warters also drew attention to a high court ruling from 2012 in which the residing judge ruled that ‘the use of a dwelling for commercial use or letting amounts to a material change of use and required planning permission’. Cllr Warters believed the committee, if minded to approve the application, should ensure that it is clearly designated as a residential dwelling and not as a commercial holiday let, allowing for future enforcement should this not be the case.


Officers then clarified this point by highlighting that the application does not refer to holiday let use and if the applicant did wish to use it as a holiday let, there would be no requirement for a change of use application as  ...  view the full minutes text for item 61.


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